Corporate Card – Online Travel Phase II Implementation Date

October 1, 2013

As a reminder, the official Corporate Card – Online Travel Phase II Initiative is scheduled for implementation on October 21, 2013.  Our teams have worked in partnership with your business managers in support of this transition.  We are excited about the efficiencies introduced with this process.

Reminder Online AP Check Request Transition

September 25, 2013

As a follow up to the previous communication on August 7, 2013, Corporate Accounts Payable would like to remind departments that we will be discontinuing receipt of the paper Accounts Payable check request form beginning October 1, 2013.

Quick Badge Functionality for Time and Attendance

August 19, 2013

Administrative Systems Management (ASM) and API have been working to resolve sporadic problems with the Quick Badge Functionality in API Time and Attendance. This problem causes the API system to time out when trying to save the quick badge entry resulting in the following message...

Upcoming Business Manager Training Sessions for Online Travel

July 26, 2013

Employee Travel & Reimbursement and Corporate Card Services will be hosting several Business Manager Overview sessions scheduled throughout the month of August.

Update on FML Paycodes, Forms and Reports

July 5, 2013

Recent changes and updates to the Time and Attendance system are detailed below.  We hope these enhancements will assist you with managing the time and attendance process for your employees...

Collecting Accrued Vacation Balances for Exempt Staff

June 28, 2013

As part of the rollout of the Exempt Time Off tracking tool, we now need to begin the next steps of collecting current time off balances for monthly-paid staff and assigning approvers, if those relationships are not already established...

Electronic AP Check Request Initiative Go-live

June 3, 2013

We are excited to announce that we are officially live with the new online Accounts Payable check request process.  We believe that you too will be excited about using this new tool.

Electronic Accounts Payable Check Request Initiative Update and Training Schedule

May 14, 2013

As a follow up to our previous communications and in preparation for the upcoming Electronic Accounts Payable Check Request implementation on June 3, 2013, we would like to provide an update.

Time and Attendance Email Notification of Unapproved Time Cards for Monthly Employees

April 26, 2013

The implementation of the biweekly email notification for unapproved time cards was successful. Therefore, to maintain consistency, this same process will be activated for DUHS monthly employees. An email will be generated automatically to approving supervisors at 6:00pm the evening before the pay period close. For the April pay period, this will be May 2, 2013 at 6:00pm. Please reference the Monthly schedule  for future monthly pay period close dates since they vary.

Time and Attendance Reports

April 12, 2013

In our efforts to accommodate requests for additional reports as well as enhancements to existing reports, we have partnered with the HR Entity leaders to identify necessary changes.  Our colleagues in Administrative Systems Management have made the necessary revisions.  As a result, a number of reports have been updated to reflect the new information. 

Electronic Accounts Payable Check Request Initiative

April 9, 2013

Duke Finance is excited to announce an upcoming technology initiative for an online Accounts Payable check request process.  This initiative will provide enhanced administrative efficiency across the University and Health System, while also enabling transparency to support workflow tracking, approvals, and corresponding payments initiated from Accounts Payable check requests.

Time and Attendance Email Notification of Unapproved Time Cards

April 8, 2013

Corporate Payroll Services in conjunction with Administrative Systems Management is implementing an email notification for unapproved timecards.  This email will be generated automatically to approving supervisors beginning Monday, April 8th at 6:00pm, continuing each Monday evening after every pay period close.  The following information will be included in the email: Employee name, number of critical messages if any, and a reminder of the deadline for approving time.

Sales Tax Rate Change - Effective April 1, 2013

March 5, 2013

Effective April 1, 2013 the local rate of sales and use tax in the following counties will increase an additional 0.5%: Durham and Orange. The additional 0.5% local sales and use tax applies to sales and purchases of tangible personal property, certain digital property and other transactions subject to the general State rate of sales and use tax.

Combined State and Local Rates for All 100 Counties beginning April 1, 2013:

Time & Attendance System Issues Reported and Resolved

February 5, 2013

In response to your recent calls and emails, Corporate Payroll Services would like to update you on two system issues that have now been resolved...

Regulatory Tax Changes for Calendar Year 2013

January 3, 2013

In response to the federal regulatory changes that were approved January 2, 2013, the following revisions will be reflected in the payroll checks/vouchers and other payments issued by Duke University and Health System in calendar year 2013.

Space Consolidation and Department Relocations

December 12, 2012

Space consolidation and department relocations are happening in Financial Services on the American Tobacco Campus (ATC). These changes will result in significant savings to the University. Over the next couple of months, several changes will be made in department locations...

SOM Users - Fringe Benefit Rate Update

November 29, 2012

The FY14 projected fringe benefit rate for house staff and post docs has changed ...

Time and Attendance Update for Monthly Employees

November 29, 2012

An unexpected feature of the Time and Attendance upgrade has been brought to our attention. The employee request lockdown that was implemented for biweekly employees now applies to monthly employees as well. Therefore, at 10:00am on December 1st the system will prevent monthly employees from submitting any further requests for November.

Time & Attendance Weblink Change

October 19, 2012

There have been numerous reports of issues with blank screens when signing on to the Time and Attendance System from Duke@Work. In order to eliminate any barriers to using the new system, we are removing the link in Duke@Work. 

FEDEX Billing Changes

October 18, 2012

FedEx and Duke Accounts Payable will implement a new electronic process for posting FedEx invoices effective with the October billing.

Changes in Hiring Process

September 4, 2012

Effective August 6, 2012, Duke launched a new electronic process for background checks for staff and an electronic process for I9 and E-Verify for ALL new hires, including faculty and students. As a reminder, there are a few process changes, including the following...

API Time & Attendance and Staffing/Scheduling Upgrade

August 24, 2012

We are pleased to announce the implementation date for the API System Upgrade. Effective October 8, 2012, departments and employees who are currently using these tools will transition to the upgraded system...

New Notification Process for Unapproved Electronic Time Cards

July 16, 2012

As a follow up to previous communications regarding the electronic primary and secondary time cards, all primary and back up approvers using the Electronic Time Reporting tool through Duke@Work will receive an e-mail notification beginning this evening, July 16, 2012.

Implementation of the SAP Accounts Receivable Module for Sponsored Research

July 5, 2012

Duke Finance is pleased to announce the implementation of the SAP Accounts Receivable module for sponsored research. The first phase of the roll-out includes...

Electronic Secondary Time Card and iForm Initiative

May 16, 2012

We are excited to provide updates on another initiative which transitions departments from manual paper processes to automated online transactions.  Effective June 4, 2012, in conjunction with the biweekly pay period 13, Corporate Payroll Services in partnership with our colleagues in Administrative Systems Management and departmental representatives will introduce an electronic secondary time card, as well as a new secondary position iForm.

API Systems are Available for Use

February 1, 2012

As a follow up to the previous communication regarding the conversion from our current Oracle database to a SQL Server database, we wanted to notify you that this conversion has been successfully completed.  The changes should be transparent to all users.

Buy@Duke Unvailable During Weekend for Maintenance

December 8, 2011

The Buy@Duke system will be unavailable from 8 p.m. on Saturday, Dec. 10 until 6 a.m. on Sunday, Dec. 11 for annual maintenance.

Notice of Business Process Change Related to Fiscal Month Close

November 14, 2011

Business Managers throughout Duke:

The University and Health System will transition from the 5/4/4 month end close process to a true calendar month end close beginning in July 2012 (fiscal 2013).  This change is intended to eliminate some of the monthly reporting anomalies identified over the years under the historical 5/4/4 approach.