This website serves as the primary resource for accounting procedures for Duke University and Duke University Health System. Included are the General Accounting Procedures (GAPs), an overview of the University’s account code structure, general ledger account definitions, journal voucher workflow procedures, capital asset acquisition and disposal procedures, space allocation information, and fiscal year-end close information. Resources available on this site include training, FAQs and forms used for financial transactions. General Accounting Procedures (GAPs) and account code structure are coordinated, JV processing and fiscal year-end close are coordinated by Accounting Systems Administration. Plant Accounting monitors capital equipment inventory and space allocation information. Procurement Services coordinates the University’s surplus property disposal program.

News

Manual Salary Cost Transfer Fiscal Year 2020

June 29, 2020

MSCT iForm not to be posted 7/10, 12p - 7/13, 8a...

2020 Fiscal Year End Updates – Corporate Accounts Payable

June 24, 2020

Our year end close for fiscal year 2020 is rapidly approaching. Please take a few minutes to review the cutoff dates below for invoice and AP check request processing. Our Accounts Payable team will stop posting invoices for FY 2020 expenses as of 3pm on Thursday, July 9. This will allow a quiet time for departments to review expenses prior to the period 12 close on Friday, July 10. Any invoices that need to be accrued after the July 9th cutoff date must be coordinated as follows:

Employee Travel and Reimbursement Fiscal Year End Updates FY 2020

May 4, 2020

Employee Travel and Reimbursement (ET&R) has included updates for the 2020 fiscal year end process. Please use the information below as a reference for the fiscal year end schedule related to out of pocket reimbursements, corporate card charges, and experimental subject payment forms.

Out of Pocket Expenses

  • Both electronic and paper reimbursement forms must be received in ET&R by the end of the day on Monday, June 29, 2020 in order to be posted in the current fiscal year.

Experimental Subject Payment Forms