This website serves as the primary resource for accounting procedures for Duke University and Duke University Health System. Included are the General Accounting Procedures (GAPs), an overview of the University’s account code structure, general ledger account definitions, journal voucher workflow procedures, capital asset acquisition and disposal procedures, space allocation information, and fiscal year-end close information. Resources available on this site include training, FAQs and forms used for financial transactions. General Accounting Procedures (GAPs) and account code structure are coordinated, JV processing and fiscal year-end close are coordinated by Accounting Systems Administration. Plant Accounting monitors capital equipment inventory and space allocation information. Procurement Services coordinates the University’s surplus property disposal program.

News

Juneteenth Holiday - Procurement Services - June 19, 2024

June 5, 2024

Please be aware that the Procurement Services office is closed on Wednesday, June 19th in observance of the Juneteenth holiday.  Please plan ahead accordingly.

Fiscal Year Close Processing Deadline - June 27, 2024 @ 10:00 a.m.

June 5, 2024

Please be aware that Procurement Services will need to receive any SAP requisitions or B@D carts by the published cut off time of 10:00am on Thursday, 6/27 to be processed before 2024 Fiscal Close (on 6/28/24).

Employee Travel and Reimbursement Fiscal Year End Updates FY 2024

April 15, 2024

Employee Travel and Reimbursement (ET&R) has included updates for the 2024 fiscal year-end process. Please use the information below as a reference for the fiscal year-end schedule related to out-of-pocket reimbursements, corporate card charges, and experimental subject payment forms. 

Out of Pocket Expenses*

Both electronic and paper reimbursement forms must be submitted, approved, and received in ET&R by the end of the day on Monday, June 17, 2024, to be posted in the current fiscal year.