This website serves as the primary resource for accounting procedures for Duke University and Duke University Health System. Included are the General Accounting Procedures (GAPs), an overview of the University’s account code structure, general ledger account definitions, journal voucher workflow procedures, capital asset acquisition and disposal procedures, space allocation information, and fiscal year-end close information. Resources available on this site include training, FAQs, a glossary of terms, and forms used for financial transactions. General Accounting Procedures (GAPs) and account code structure are coordinated, JV processing and fiscal year-end close are coordinated by Accounting Systems Administration. Plant Accounting monitors capital equipment inventory and space allocation information. Procurement Services coordinates the University’s surplus property disposal program.


Consolidated and Restructured Salary G/L Accounts

June 19, 2018

A comprehensive review of salary and salary transfer general ledger (G/L) accounts has resulted in the streamlining and simplification of several G/L accounts effective July 1, 2018…

Fiscal Year End Updates from Corporate Accounts Payable

June 10, 2018

The cutoff dates for invoice and AP check request processing ...

UPDATE: New WBSE range using Alpha-character

March 26, 2018
Beginning Apr 2, Department of Health and Human Services - DHHS WBSE codes (currently 203xxxx) will be assigned with the prefix “A03”...

Find department contact information, directions, and more.