Financial ServicesAccounting

This website serves as the primary resource for accounting procedures for Duke University and Duke University Health System. Included are the General Accounting Procedures (GAPs), an overview of the University’s account code structure, general ledger account definitions, journal voucher workflow procedures, capital asset acquisition and disposal procedures, space allocation information, and fiscal year-end close information. Resources available on this site include training, FAQs and forms used for financial transactions. General Accounting Procedures (GAPs) and account code structure are coordinated, JV processing and fiscal year-end close are coordinated by Accounting Systems Administration. Plant Accounting monitors capital equipment inventory and space allocation information. Procurement Services coordinates the University’s surplus property disposal program.

News

Introduction of a new manual journal entry transaction – FV50

May 24, 2023

Duke Finance is excited to announce a new SAP transaction for creating manual journal entries. The new transaction, FV50 – Park GL Account Document, offers improved transaction mechanics, increasing the ease and efficiency of processing journal entries. FV50 will replace SAP transaction F-65 – Park Document.

2022-2023 Fiscal Year-End Closing Schedule and Information

April 6, 2023

The fiscal year-end closing schedule and additional information are now available here. On this page you will find the SAP closing schedule, year-end information from ECRT, ET&R, AP, ADR and the Budget Office, as well as other information that will help keep you on track as you close out fiscal year 2022-2023.  This site will be updated as additional information becomes available, so you should check back often between now and year-end.  If you have any questions about the year-end process, please email Accounting Systems Administration a

2023 Fiscal Year End Updates – Corporate Accounts Payable

April 6, 2023

Our year end close for fiscal year 2023 is rapidly approaching. Please take a few minutes to review the cutoff dates below for invoice and AP check request processing. Our Accounts Payable team will stop posting invoices for FY 2023 expenses as of 3pm on Tuesday, July 11th. This will allow a quiet time for departments to review expenses prior to the period 12 close on Tuesday, July 12th. Any invoices that need to be accrued after the July 11th cutoff date must be coordinated as follows:

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