News

291x WBSEs Introduced in SAP

January 24, 2018

291x being added to depleting 391x WBSEs in SAP...

Federal Regulatory Changes for Relocation/Moving Expenses

January 24, 2018

Any coverage of relocation-related costs by Duke for new faculty and staff should be issued as a supplemental payment...

2017 Electronic W-2 Form

January 19, 2018

Duke University has issued an electronic version of your 2017 W-2 form. You may access the electronic W-2 form using the link included below. If you encounter any issues with this link, you may log in to Duke@Work, click on the MyInfo tab, then MyPay, click on the W-2 link...

Time and Attendance Users: Severe Weather Period for January 17-19, 2018

January 19, 2018

Duke University and Duke University Health System have designated the severe weather timeframe for the period noted below:

Wednesday, January 17, 2018, 7:00 a.m. until 10:00 a.m. on Friday, January 19, 2018

In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked on site during the designated period will receive severe weather premium for the entire shift.

Electronic Time Reports: Severe Weather Period for Jan 17-19

January 19, 2018

Duke University and Duke University Health System have designated a severe weather timeframe that affects the biweekly pay period ending January 21, 2018 for the period noted below:

Wednesday, January 17, 2018, 7:00 a.m. until 10:00 a.m. on Friday, January 19, 2018

In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked on site during the designated period will receive severe weather premium for the entire shift.

2018 IRS Mileage Allowance

December 13, 2017

The standard mileage rate for 2018 will change to 54.5¢ per mile for business miles driven effective Jan 1, 2018.

Closing Schedule for Christmas/New Year’s Holiday (Pay Period 01-18)

December 4, 2017

In support of the designated holidays for Christmas/New Year’s, we have changed the Time and Attendance and Electronic Time Card closing schedules for the biweekly pay period ending December 24, 2017 (Pay Period 01-18). The revised schedules are included below...

2018 PostDoc Scholar Health Insurance Stipend Guidelines

November 29, 2017

The guidelines provide instructions for processing health insurance stipend payments and the new stipend dollar amounts for 2018.  These new stipend amounts will need to be paid to PostDoc Scholars in December of 2017 since insurance premiums are paid one month in advance....

Facilities and Administrative (F&A/Indirect Costs) Rates Agreement: Other Sponsored Activities Definition

September 21, 2017

New F&A rate structure establishes "Other Sponsored Activities"...

New GAP Added Regarding Administering Commercially-Sponsored Gifts and Projects

September 12, 2017
GAP 200.440, Administering Commercially-Sponsored Gifts and Projects, establishes guidelines for distinguishing and administering commercially-sponsored projects and gifts...

Manual Salary Cost Transfer Fiscal Period 2017

May 9, 2017
MSCT iForm not to be posted 7/12, 12p - 7/13, 8a...

SAP Extended Maintenance Window

May 2, 2017

SAP (including Duke@Work) will be down from Fri, May 19 at 4pm until Sun, May 21 at noon. Desktop software updates may be required...

Electronic Time Reports: Severe Weather Period for Jan 6-10

January 9, 2017

Duke University and Duke University Health System have designated a severe weather timeframe that affects the biweekly pay periods ending January 8, 2017 and January 22, 2017 for the periods noted below:

Friday, January 06, 2017, 7:00 p.m. until 12:00 p.m. on Tuesday, January 10, 2017

Time and Attendance Users: Severe Weather Period for Jan 6-10

January 9, 2017

Duke University and Duke University Health System have designated a severe weather timeframe that affects the biweekly pay periods ending January 8, 2017 and January 22, 2017 for the periods noted below:

Friday, January 06, 2017, 7:00 p.m. until 12:00 p.m. on Tuesday, January 10, 2017

Extension of Lockdown Schedules: Time and Attendance and Electronic Time Reporting

January 9, 2017

As a result of the Severe Weather implementation, Corporate Payroll Services is extending the deadline for the biweekly pay period close to 2:00 pm, Tuesday January 10, 2017...

Foreign Vendor Set-up Tax Documentation

December 27, 2016

A substitute W-8 form that can be used by Foreign Vendors under certain circumstances has been created...

Simplified and Revised Procedures for Purchasing Services on Sponsored and non-Sponsored Funds at Duke

October 31, 2016

To simplify the acquisition and payment for services purchased internationally and domestically while continuing to meet legal and sponsored research guidelines, new forms, procedures, and Procurement GAPs are now effective and online for review.

Cardholder Email Notifications and Reminder Emails

October 31, 2016

Email notifications and reminders for cardholders being reinstated...

Corporate Payroll Services Updates

September 27, 2016

In our efforts to streamline business processes and minimize the number of email notifications and reminders, the Corporate Payroll Services team will discontinue the individual email notifications regarding unapproved time cards.  This process will be implemented on October 3, 2016 for the biweekly pay period ending October 2, 2016.

New Corporate Card Policy for Untimely Postings

September 20, 2016

A new Corporate Card Expense Report policy effective September 2016...

July Payroll Updates

July 29, 2016

As Corporate Payroll Services continues to seek ways to improve on customer service, changes to the faculty/staff check distribution will be made. Effective with the August 2016 faculty/staff check distribution, checks will no longer be available for pickup at our Broad Street location...

Manual Salary Cost Transfer Fiscal Year-end 2016

July 10, 2016
Please do NOT approve Manual Salary Cost Transfers (MSCT) iForms using Reason Code 05 (Year-end adjustment of effort) from July 12, 2016 12:00 noon – July 13, 2016 8am.

Updated Requirements - Payments From Duke For Services Performed Outside Of The USA

May 31, 2016

Important changes to our administrative requirements related to purchases of services outside the United States reflect Duke’s continued global expansion and our focus on streamlining processes for our faculty working abroad.  Click here to read the full announcement.

Updated Business Associate Agreements

May 11, 2016

This listing contains the Business Associate Agreements currently on file in Procurement Services. 

Buy@Duke Database Upgrade – May 14, 2016

May 9, 2016

Buy@Duke will be unavailable for use on Saturday, May 14, 2016 from 6am to 6pm. Report Queries will be impacted...

2014 Internal Revenue Service (IRS) Form 1040NR (or 1040NR-EZ) Letters

April 26, 2016
Updated 6/9/16, 5/4/16. Information regarding letters some Duke International Students have received regarding filing of 2014 Internal Revenue Service (IRS) Form 1040NR (or 1040NR-EZ)...

Employee Travel & Reimbursement Updates and Reminders

April 10, 2016
Updates on new Online Travel tool uploading restrictions, a Universal Work list change, the TRaC Representative Certification, and more...

Time and Attendance Update

March 24, 2016

We would like to share some changes in process for the Time and Attendance system...

Time and Attendance Users: Severe Weather Period for February 15, 2016

February 19, 2016

Duke University and Duke University Health System have designated the severe weather timeframe for the period noted below:

Monday, February 15, 2016, 7:00am through 5:00pm 

In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked on site during the designated period will receive severe weather premium for the entire shift. 

Electronic Time Reports: Severe Weather Period for Feb 15

February 19, 2016

Duke University and Duke University Health System have designated the severe weather timeframe for the period of Monday, February 15, 2016, 7:00am through 5:00pm. In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked during the designated period will receive severe weather premium for the entire shift.