News

Consolidated and Restructured Salary G/L Accounts

June 19, 2018

A comprehensive review of salary and salary transfer general ledger (G/L) accounts has resulted in the streamlining and simplification of several G/L accounts effective July 1, 2018…

Fiscal Year End Updates from Corporate Accounts Payable

June 10, 2018

The cutoff dates for invoice and AP check request processing ...

Revision To Closing Schedule For Memorial Day Holiday

May 18, 2018

In support of the designated holiday for Memorial Day, we have changed the Time and Attendance and Electronic Time Card closing schedules for the biweekly pay period ending May 27, 2018 (Pay Period 12-18)...

Employee Travel and Reimbursement Fiscal Year End Updates

May 10, 2018

Updates for the 2018 fiscal year end process...

UPDATE: New WBSE range using Alpha-character

March 26, 2018
Beginning Apr 2, Department of Health and Human Services - DHHS WBSE codes (currently 203xxxx) will be assigned with the prefix “A03”...

UPDATE: New WBSE range using Alpha-character

March 26, 2018
Beginning Apr 2, Department of Health and Human Services - DHHS WBSE codes (currently 203xxxx) will be assigned with the prefix “A03”...

UPDATE: New WBSE range using Alpha-character

March 26, 2018

Beginning Apr 2, Department of Health and Human Services - DHHS WBSE codes (currently 203xxxx) will be assigned with the prefix “A03”...

Daylight Savings Time

March 7, 2018

Daylight Saving Time begins Sunday, March 11, 2018 at 2:00 a.m. Employees working the 3rd shift on Saturday, March 10, 2018 will be paid for actual hours worked...

API Mobile App (Centricity Workforce) Now Available

February 11, 2018

A mobile app for API Time and Attendance (Centricity Workforce) on both Android and Apple is now available...

Final Reminder of IRI Changes – Internal Purchases using DukeCard

February 4, 2018

The use of the Internal Requisition & Invoice (IRI) to make internal purchases is being discontinued...

Memorandum: Final Reminder of IRI Changes – Internal Purchases using DukeCard

February 4, 2018

The use of the Internal Requisition & Invoice (IRI) to make internal purchases is being discontinued...

Federal Tax Changes Effective January 2018

February 2, 2018

As a result of recent regulatory changes effective January 1, 2018, tax changes have been programmed into the Payroll system.  Updates for the types of changes are included below...

291x WBSEs Introduced in SAP

January 24, 2018

291x being added to depleting 391x WBSEs in SAP...

Federal Regulatory Changes for Relocation/Moving Expenses

January 24, 2018

Any coverage of relocation-related costs by Duke for new faculty and staff should be issued as a supplemental payment...

2017 Electronic W-2 Form

January 19, 2018

Duke University has issued an electronic version of your 2017 W-2 form. You may access the electronic W-2 form using the link included below. If you encounter any issues with this link, you may log in to Duke@Work, click on the MyInfo tab, then MyPay, click on the W-2 link...

Time and Attendance Users: Severe Weather Period for January 17-19, 2018

January 19, 2018

Duke University and Duke University Health System have designated the severe weather timeframe for the period noted below:

Wednesday, January 17, 2018, 7:00 a.m. until 10:00 a.m. on Friday, January 19, 2018

In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked on site during the designated period will receive severe weather premium for the entire shift.

Electronic Time Reports: Severe Weather Period for Jan 17-19

January 19, 2018

Duke University and Duke University Health System have designated a severe weather timeframe that affects the biweekly pay period ending January 21, 2018 for the period noted below:

Wednesday, January 17, 2018, 7:00 a.m. until 10:00 a.m. on Friday, January 19, 2018

In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked on site during the designated period will receive severe weather premium for the entire shift.

2018 IRS Mileage Allowance

December 13, 2017

The standard mileage rate for 2018 will change to 54.5¢ per mile for business miles driven effective Jan 1, 2018.

Closing Schedule for Christmas/New Year’s Holiday (Pay Period 01-18)

December 4, 2017

In support of the designated holidays for Christmas/New Year’s, we have changed the Time and Attendance and Electronic Time Card closing schedules for the biweekly pay period ending December 24, 2017 (Pay Period 01-18). The revised schedules are included below...

2018 PostDoc Scholar Health Insurance Stipend Guidelines

November 29, 2017

The guidelines provide instructions for processing health insurance stipend payments and the new stipend dollar amounts for 2018.  These new stipend amounts will need to be paid to PostDoc Scholars in December of 2017 since insurance premiums are paid one month in advance....

Facilities and Administrative (F&A/Indirect Costs) Rates Agreement: Other Sponsored Activities Definition

September 21, 2017

New F&A rate structure establishes "Other Sponsored Activities"...

New GAP Added Regarding Administering Commercially-Sponsored Gifts and Projects

September 12, 2017
GAP 200.440, Administering Commercially-Sponsored Gifts and Projects, establishes guidelines for distinguishing and administering commercially-sponsored projects and gifts...

Manual Salary Cost Transfer Fiscal Period 2017

May 9, 2017
MSCT iForm not to be posted 7/12, 12p - 7/13, 8a...

SAP Extended Maintenance Window

May 2, 2017

SAP (including Duke@Work) will be down from Fri, May 19 at 4pm until Sun, May 21 at noon. Desktop software updates may be required...

Time and Attendance Users: Severe Weather Period for Jan 6-10

January 9, 2017

Duke University and Duke University Health System have designated a severe weather timeframe that affects the biweekly pay periods ending January 8, 2017 and January 22, 2017 for the periods noted below:

Friday, January 06, 2017, 7:00 p.m. until 12:00 p.m. on Tuesday, January 10, 2017

Extension of Lockdown Schedules: Time and Attendance and Electronic Time Reporting

January 9, 2017

As a result of the Severe Weather implementation, Corporate Payroll Services is extending the deadline for the biweekly pay period close to 2:00 pm, Tuesday January 10, 2017...

Electronic Time Reports: Severe Weather Period for Jan 6-10

January 9, 2017

Duke University and Duke University Health System have designated a severe weather timeframe that affects the biweekly pay periods ending January 8, 2017 and January 22, 2017 for the periods noted below:

Friday, January 06, 2017, 7:00 p.m. until 12:00 p.m. on Tuesday, January 10, 2017

Foreign Vendor Set-up Tax Documentation

December 27, 2016

A substitute W-8 form that can be used by Foreign Vendors under certain circumstances has been created...

Cardholder Email Notifications and Reminder Emails

October 31, 2016

Email notifications and reminders for cardholders being reinstated...

Simplified and Revised Procedures for Purchasing Services on Sponsored and non-Sponsored Funds at Duke

October 31, 2016

To simplify the acquisition and payment for services purchased internationally and domestically while continuing to meet legal and sponsored research guidelines, new forms, procedures, and Procurement GAPs are now effective and online for review.