News

We are pleased to announce the introduction of two new reports to help you manage your SAP transaction workflows.

Corporate Accounts Payable continues to identify opportunities for improvements with the problem invoice process.  We have received feedback from a number of areas requesting reminder notifications.  As a result, effective Wednesday, February 12, we will implement a revised problem invoice workflow notification process. 

Now that we have all been using the Phase II Online Travel – Corporate Card tool for a few months, we would like to share a few updates regarding the progress with the initiative.  We appreciate your support as we continue to implement efficiencies with the tool.

American Power Conversion (now Schneider Electric) has issued a world‐wide recall of 15 million, Series 7 and 8 SurgArrest surge protectors manufactured prior to 2003 because of 55 reports of overheating, smoke, and melting which might result in a fire. We know these devices have been in use at Duke.

Corporate Accounts Payable has made some recent changes and updates to GAP 200.128 and GAP 200.129 as detailed below. We hope these enhancements will provide additional guidance with paying independent contractors.

In late November, Duke University received official notification from the North Carolina Department of Revenue (NCDOR) regarding state tax changes effective January 1, 2014. These changes are a result of a recently enacted House Bill 998. Highlights of these changes are included below...

Buy@Duke Business Managers and Users, I am pleased to share with you that together, we have completed the implementation of Buy@Duke in the School of Medicine and Research departments.

As a follow up to our recent Online Travel Phase II:  Corporate Card implementation on October 21, 2013, we would like to share several updates on the overall process.  We know that you and your teams have been introduced to significant technology changes during the last 18 months...

In conjunction with API and the Administrative Systems Management team, the Corporate Payroll team has implemented enhancements to the Time and Attendance system. As a result, we would like to communicate the following updates...

The 2014 PostDoc Scholar Health Insurance Stipend Guidelines (pdf) have been posted to the Corporate Payroll Services web page...

Now that we have officially launched the Phase II Online Travel – Corporate Card Initiative, we would like to share a few updates and reminders to assist you with this process. 

We would like to take this opportunity to remind you that we transitioned to new processes for your corporate card transactions on Monday, October 21.  This transition is in conjunction with the final phase of our Online Travel and Corporate Card initiative.

In conjunction with the Phase II Online Travel- Corporate Card Implementation that went live Monday, October 21, we wanted to provide a few updates regarding the process. 

We would like to take this opportunity to remind you about the upcoming implementation date for the Phase II Online Travel – Corporate Card initiative.  We know that you have all been working diligently reviewing business processes and implementing changes in conjunction with the transition from the Works Administration system to Duke@Work.  We appreciate everyone’s participation in the training sessions and your contributions to this initiative.

As a reminder, the official Corporate Card – Online Travel Phase II Initiative is scheduled for implementation on October 21, 2013.  Our teams have worked in partnership with your business managers in support of this transition.  We are excited about the efficiencies introduced with this process.

As a follow up to the previous communication on August 7, 2013, Corporate Accounts Payable would like to remind departments that we will be discontinuing receipt of the paper Accounts Payable check request form beginning October 1, 2013.

Administrative Systems Management (ASM) and API have been working to resolve sporadic problems with the Quick Badge Functionality in API Time and Attendance. This problem causes the API system to time out when trying to save the quick badge entry resulting in the following message...

Employee Travel & Reimbursement and Corporate Card Services will be hosting several Business Manager Overview sessions scheduled throughout the month of August.

Recent changes and updates to the Time and Attendance system are detailed below.  We hope these enhancements will assist you with managing the time and attendance process for your employees...

As part of the rollout of the Exempt Time Off tracking tool, we now need to begin the next steps of collecting current time off balances for monthly-paid staff and assigning approvers, if those relationships are not already established...

We are excited to announce that we are officially live with the new online Accounts Payable check request process.  We believe that you too will be excited about using this new tool.

As a follow up to our previous communications and in preparation for the upcoming Electronic Accounts Payable Check Request implementation on June 3, 2013, we would like to provide an update.

The implementation of the biweekly email notification for unapproved time cards was successful. Therefore, to maintain consistency, this same process will be activated for DUHS monthly employees. An email will be generated automatically to approving supervisors at 6:00pm the evening before the pay period close. For the April pay period, this will be May 2, 2013 at 6:00pm. Please reference the Monthly schedule  for future monthly pay period close dates since they vary.

In our efforts to accommodate requests for additional reports as well as enhancements to existing reports, we have partnered with the HR Entity leaders to identify necessary changes.  Our colleagues in Administrative Systems Management have made the necessary revisions.  As a result, a number of reports have been updated to reflect the new information. 

Duke Finance is excited to announce an upcoming technology initiative for an online Accounts Payable check request process.  This initiative will provide enhanced administrative efficiency across the University and Health System, while also enabling transparency to support workflow tracking, approvals, and corresponding payments initiated from Accounts Payable check requests.

Corporate Payroll Services in conjunction with Administrative Systems Management is implementing an email notification for unapproved timecards.  This email will be generated automatically to approving supervisors beginning Monday, April 8th at 6:00pm, continuing each Monday evening after every pay period close.  The following information will be included in the email: Employee name, number of critical messages if any, and a reminder of the deadline for approving time.

Effective April 1, 2013 the local rate of sales and use tax in the following counties will increase an additional 0.5%: Durham and Orange. The additional 0.5% local sales and use tax applies to sales and purchases of tangible personal property, certain digital property and other transactions subject to the general State rate of sales and use tax.

Combined State and Local Rates for All 100 Counties beginning April 1, 2013:

In response to your recent calls and emails, Corporate Payroll Services would like to update you on two system issues that have now been resolved...

In response to the federal regulatory changes that were approved January 2, 2013, the following revisions will be reflected in the payroll checks/vouchers and other payments issued by Duke University and Health System in calendar year 2013.