News

Effective August 6, 2012, Duke launched a new electronic process for background checks for staff and an electronic process for I9 and E-Verify for ALL new hires, including faculty and students. As a reminder, there are a few process changes, including the following...

We are pleased to announce the implementation date for the API System Upgrade. Effective October 8, 2012, departments and employees who are currently using these tools will transition to the upgraded system...

As a follow up to previous communications regarding the electronic primary and secondary time cards, all primary and back up approvers using the Electronic Time Reporting tool through Duke@Work will receive an e-mail notification beginning this evening, July 16, 2012.

Duke Finance is pleased to announce the implementation of the SAP Accounts Receivable module for sponsored research. The first phase of the roll-out includes...

We are excited to provide updates on another initiative which transitions departments from manual paper processes to automated online transactions.  Effective June 4, 2012, in conjunction with the biweekly pay period 13, Corporate Payroll Services in partnership with our colleagues in Administrative Systems Management and departmental representatives will introduce an electronic secondary time card, as well as a new secondary position iForm.

As a follow up to the previous communication regarding the conversion from our current Oracle database to a SQL Server database, we wanted to notify you that this conversion has been successfully completed.  The changes should be transparent to all users.

The Buy@Duke system will be unavailable from 8 p.m. on Saturday, Dec. 10 until 6 a.m. on Sunday, Dec. 11 for annual maintenance.

Business Managers throughout Duke:

The University and Health System will transition from the 5/4/4 month end close process to a true calendar month end close beginning in July 2012 (fiscal 2013).  This change is intended to eliminate some of the monthly reporting anomalies identified over the years under the historical 5/4/4 approach.

Duke has recently introduced a number of enhancements to the Buy@Duke e-procurement tool after feedback from pilot participants. 

Satterfield named Assistant Vice President for Finance and University Controller

Business Managers within the CAMC, PAMC, and MCMC:

As many of you know, the University has implemented a new mobile communications program over the past two years.  The attached document provides guidance on the new program and the related administrative expectations.

Works Administrators, Duke University and Duke University Health System staff have reported phishing emails that appear to have been received from Bank of America.  Please inform staff in your department of this phishing scam and advise them they should delete any emails they receive with a “*** Important Notification - Code ID” subject line without clicking on any of the embedded links.

In our ongoing effort to provide customer service enhancements, we continue to assess locations of drop boxes for departmental conveniences.  Our partners in the Nicholas School helped to facilitate the request for this recent addition.

The following information has been issued regarding year-end close.  As additional information is issued, it will be added to this page.

If you are looking for information and it is not listed here, please contact Accounting Systems Administration at (919) 684-2752

Sales Tax Rate Decrease

Corporate Payroll Services is excited to announce some upcoming opportunities for departments.  Please review the updates below and share with your departmental colleagues as necessary.

A new lump sum payment form is now available for biweekly employees. The Biweekly Award/Lump Sum Payment Form is used to issue awards and approved lump sum payments not related to hours worked to biweekly employees. This form can be found under “Compensation” on the Forms page of the Corporate Payroll Services website.

As we continue to look at better ways to service our customers, Corporate Payroll Services has implemented additional changes to increase efficiency and ease of process.

In our efforts to continue to support Duke’s “going green” efforts, we would like to take this opportunity to remind departments about the convenience of our payroll drop boxes.  We have strategically located them throughout the campus and hospitals.  This is a great way to save your valuable time and gas...

Supervisors can now approve time cards by using a direct link from the My Info tab.  The Quick Link is located next to the My Team icon on the My Info page.

Several on-line videos have been designed to show new users the navigation and functionality of the electronic time reporting tool accessed through the employee self service site, Duke@Work.

Based upon customer feedback, Corporate Payroll Services has two significant changes to the Payroll Leave of Absence Form.  The form is now in an Excel format.  Excel allows drop-down selections to be used for several data fields and allows instructions to be imbedded within the form.

PROCUREMENT SERVICES has moved to 310 TRENT DRIVE, SUITE 154. Call 681‐5900 for more information.

For a map to the new location, click here.

As a result of recent regulatory changes effective January 1, 2011, federal tax changes have been programmed and will be reflected in the pay calculations for the new year. Biweekly employees will see these changes on their pay statements dated January 14, 2011. Monthly employees will see these changes on their pay statements dated January 25, 2011. In addition, all checks dated on or after January 1, 2011 included these calculations.