News

Non-compensatory iForms Initiative Updates

July 29, 2015

As a follow up to our recent go live for the Non-compensatory iForms, we would like to share a few updates and reminders related to this process.

2015 Fiscal Year End – Employee Travel & Reimbursement

July 5, 2015

A report will be distributed to business managers on Wednesday, July 8 to reflect the outstanding transactions. Please review for Untimely Posting Schedule and more...

Non-compensatory iForms Initiative Complete

July 2, 2015

We are very excited to announce that the implementation of the Non-compensatory (Noncomp) iForms process is complete. This initiative provides the opportunity to process all payments for eligible Non-compensatory Payment recipients through the Duke@Work portal...

Revised Closing Schedule For Pay Period 14-15

June 15, 2015

In support of the designated holiday for Independence Day, we have changed the Time and Attendance and Electronic Time Card closing schedules for the biweekly pay period ending June 28, 2015 (Pay Period 14). The revised schedules are included below.  As a result, we will need your assistance with meeting these critical deadlines...

API Downtime on June 16, 2015

June 12, 2015

The API Time and Attendance and Staff Scheduling systems will be down beginning at 8:00 pm on June 16, 2015 for a technical upgrade. The downtime is expected to last no longer than four hours with the system being available again at 12:00 am on June 17...

New Accounts Payable Process

April 30, 2015

New business process for Duke departments and vendors will be effective May 14, 2015...

Employee Travel and Reimbursement Updates

April 27, 2015

Employee Travel and Reimbursement (ET&R) has included some important reminders and updates in support of departmental travel and reimbursement processes. 

Untimely Posting Notification Process for Dec 2014 - March 2015

April 1, 2015

In preparation for the next Untimely Posting process scheduled for Monday, May 18, 2015, Employee Travel and Reimbursement will distribute reports to Business Managers, TRaC representatives and initiators every Wednesday, beginning April 8, 2015 through May 13, 2015.

Online Accounts Payable Check Request Enhancements

March 10, 2015

Several enhancements to the Electronic Accounts Payable check request process will go live on Friday, March 13th, 2015 ...

Time and Attendance Users: Severe Weather Period for Feb 25-27

March 6, 2015

Duke University and Duke University Health System have designated the severe weather timeframe for the periods noted below:

  • Wednesday, February 25, 2015, 7:00 a.m. until 10:00 a.m.
  • Thursday, February 26, 2015, 7:00 a.m. through 10:00 a.m. on Friday, February 27, 2015.

In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked during the designated period will receive severe weather premium for the entire shift.

Electronic Time Reports: Severe Weather Period for Feb 25-27

March 6, 2015

Duke University and Duke University Health System have designated the severe weather timeframe for the periods noted below:

  • Wednesday, February 25, 2015, 7:00 a.m. until 10:00 a.m.
  • Thursday, February 26, 2015, 7:00 a.m. through 10:00 a.m. on Friday, February 27, 2015.

In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked during the designated period will receive severe weather premium for the entire shift.

Time and Attendance Users: Severe Weather Period for Feb 16 – 17

February 20, 2015

Duke University and Duke University Health System have designated the severe weather timeframe for the period of 7:00 p.m. Monday, February 16 until 5:00 p.m. on Tuesday, February 17, 2015. In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked during the designated period will receive severe weather premium for the entire shift.

Electronic Time Reports: Severe Weather Period for Feb 16-17

February 20, 2015

Duke University and Duke University Health System have designated the severe weather timeframe for the period of 7:00 p.m. Monday, February 16 until 5:00 p.m. on Tuesday, February 17, 2015. In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked during the designated period will receive severe weather premium for the entire shift.

Non-compensatory iForms Initiative

February 17, 2015

Effective July 1, 2015, all payments processed for eligible Non-compensatory Payment recipients will be managed through the Duke@Work portal using a separate Non-compensatory iForms tab...

Online Security Maintenance Enhancement

February 10, 2015

SAP Security Administrators can now use the security maintenance tool to add, remove, and change travel initiator access, and assign additional organizational units or specific employees to initiators...

Graduate Student Payments Policy/Procedure

January 27, 2015

In our efforts to support efficiencies related to Graduate Student Payments, we have partnered with our colleagues within Financial Services and Legal Counsel to develop a streamlined policy/procedure to support all types of payments for Graduate Students...

2014 W-2 Distribution Update

January 16, 2015

We anticipate that the Electronic W-2 forms will be available no later than Monday, January 19. We are in the final stages of posting the forms. Each employee who opted out of paper W-2 forms will receive an email notification when the W-2 form is available for viewing. The email will include a link to the online form.

Untimely Posting Notification Process for July - Nov 2014

January 13, 2015

In preparation for the next Untimely Posting process scheduled for Monday, March 16, 2015, Employee Travel and Reimbursement will distribute reports to Business Managers, TRaC representatives and initiators every Wednesday, beginning January 14 through March 11, 2015.

2015 Financial Training Calendar

January 13, 2015

The Financial Training Team is excited to announce that the 2015 training schedule is now available. All classes are available for registration through Duke’s Learning Management System (LMS) accessible through the My Career page, My Learning link in Duke@Work.

New Process for Outstanding Corporate Card Transactions

November 12, 2014

As a follow up to previous updates, including the Business Manager Overview sessions, Employee Travel and Reimbursement has implemented two new general ledger (G/L) accounts to support clearing outstanding transactions. This new process replaces the traditional write off and ensures a method for handling untimely postings.  The new accounts and their corresponding descriptions are included below.

Disbursement Services Updates: Enhancements/Refinements

November 10, 2014

We are excited to announce a number of system enhancements and refinements for each of the Disbursements teams. We have been partnering with our colleagues in Administrative Systems Management to implement these refinements. The changes are scheduled to move to production on Tuesday evening, November 11, 2014.

Corporate Payroll Services – Important Updates

October 20, 2014

Corporate Payroll Services is pleased to announce some important updates and reminders about recent changes.  Please share this information with your departments...

GAP 200.130 Update

October 9, 2014

Information related to Honoraria payments has been added to General Accounting Procedure (GAP) 200.130, Engaging and Paying Guest Speakers and Conference Participants, and the procedure has been renamed “Engaging and Paying Guest Speakers, Conference Participants and Honoraria Recipients.”

Purchasing Goods and Services on Sponsored Projects

October 8, 2014

All departments purchasing goods and services on sponsored projects please note the posting of a new GAP and forms to support compliance and timeliness:

Time and Attendance and Staff Scheduling Update

September 19, 2014

You may recall that on April 6, 2014 we moved the API Time and Attendance System to the failover site due to technical problems.  Our teams have been working diligently during the last several months to resolve the technical issues.  As a result, the Time and Attendance and Staff Scheduling system will move back to the production web site on the evening of Wednesday, September 24, 2014.  Please share the following with your staff regarding the use of the production site for API Time and Attendance and Staff Scheduling...

Corporate Card – Chip and Pin Technology

August 15, 2014

Duke University’s Card Services team is coordinating with Bank of America to replace all of the existing Duke University Corporate Cards with new “chip and pin” enabled cards. Industry standards require card providers to replace magnetic stripe cards with new chip and pin cards by October 2015.

SAP Security Maintenance Tool Org Unit Changes

July 31, 2014

A temporary work-around has been implemented for Org Unit changes within the SAP Security Maintenance Tool...

Card Transaction Upload Issue

July 17, 2014

Card Services has identified an error involving the upload of recent transactions to the on-line travel system. As a result of this error, a small set of transactions with post dates between 07/07/14 and 07/11/14 were uploaded in the on-line travel system with incorrect expense types.

New Duke - VWR Strategic Partnership Announced

July 10, 2014

Duke is pleased to announce a new partnership with VWR International as our Strategic Partner for procuring Laboratory Equipment, Research Supplies, and Design and Renovation Casework effective July 1, 2014.  Please review the full memorandum here.

SAP Security Maintenance Project - Approvals Start Today

June 24, 2014

The day has finally arrived! On Wednesday, June 25th the current Lotus Notes database for the R3 Account Request Forms will be shut-down and the new request process will go-live. Starting on Wednesday, any requests for changes to SAP security access will need to be made using the new process.