News

Additional Security Layers for Duke@Work Changes

March 11, 2014

In partnership with our colleagues in Administrative Systems Management and OIT, we have implemented additional security layers for online direct deposit changes and W-2 displays using the employee self service, Duke@Work.  Effective March 12, 2014, a second level of verification for viewing the online W-2 form as well as viewing and processing direct deposit changes will be in place.

Staples Invoicing Process Update

February 27, 2014

On February 15th Staples made a change to the data elements in the invoice file transmitted to Duke for Advantage orders.  Prior to the change, the SAP invoice documents for Advantage orders were using the Staples order number as the SAP reference number.

Time and Attendance System Issue

February 25, 2014

The API Time and Attendance system has been unavailable since 7:30am this morning due to technical issues.  The application has been restarted and is now functioning properly...

Updated GAP 200.230, Sales and Use Tax

February 24, 2014
GAP 200.230 has been updated to provide clarification on existing procedures and to provide information related to the NC sales tax changes that went into effect on 1/1/14.

Workflow Status Reporting

February 21, 2014

We are pleased to announce the introduction of two new reports to help you manage your SAP transaction workflows.

Change to Invoice Workflow Notification Process

February 6, 2014

Corporate Accounts Payable continues to identify opportunities for improvements with the problem invoice process.  We have received feedback from a number of areas requesting reminder notifications.  As a result, effective Wednesday, February 12, we will implement a revised problem invoice workflow notification process. 

Online Travel Phase II: Corporate Card Initiative Update - 01/29/2014

January 29, 2014

Now that we have all been using the Phase II Online Travel – Corporate Card tool for a few months, we would like to share a few updates regarding the progress with the initiative.  We appreciate your support as we continue to implement efficiencies with the tool.

Power Strip Recall Issued to Duke Community

January 27, 2014

American Power Conversion (now Schneider Electric) has issued a world‐wide recall of 15 million, Series 7 and 8 SurgArrest surge protectors manufactured prior to 2003 because of 55 reports of overheating, smoke, and melting which might result in a fire. We know these devices have been in use at Duke.

Updates to GAP 200.128 and GAP 200.129

December 30, 2013

Corporate Accounts Payable has made some recent changes and updates to GAP 200.128 and GAP 200.129 as detailed below. We hope these enhancements will provide additional guidance with paying independent contractors.

North Carolina Withholding Tax Changes for Calendar Year 2014

December 10, 2013

In late November, Duke University received official notification from the North Carolina Department of Revenue (NCDOR) regarding state tax changes effective January 1, 2014. These changes are a result of a recently enacted House Bill 998. Highlights of these changes are included below...

Buy@Duke implemented in the School of Medicine and Research departments.

December 10, 2013

Buy@Duke Business Managers and Users, I am pleased to share with you that together, we have completed the implementation of Buy@Duke in the School of Medicine and Research departments.

Online Travel Phase II: Corporate Card Initiative Update - 11/25/2013

November 25, 2013

As a follow up to our recent Online Travel Phase II:  Corporate Card implementation on October 21, 2013, we would like to share several updates on the overall process.  We know that you and your teams have been introduced to significant technology changes during the last 18 months...

Time and Attendance Update

November 22, 2013

In conjunction with API and the Administrative Systems Management team, the Corporate Payroll team has implemented enhancements to the Time and Attendance system. As a result, we would like to communicate the following updates...

2014 PostDoc Scholar Health Insurance Stipend Guideline

November 6, 2013

The 2014 PostDoc Scholar Health Insurance Stipend Guidelines (pdf) have been posted to the Corporate Payroll Services web page...

Phase II Online Travel - Corporate Card Initiative Update

October 25, 2013

Now that we have officially launched the Phase II Online Travel – Corporate Card Initiative, we would like to share a few updates and reminders to assist you with this process. 

Corporate Card Transition Reminder

October 23, 2013

We would like to take this opportunity to remind you that we transitioned to new processes for your corporate card transactions on Monday, October 21.  This transition is in conjunction with the final phase of our Online Travel and Corporate Card initiative.

Phase II Online Travel - Corporate Card Transactions Update

October 22, 2013

In conjunction with the Phase II Online Travel- Corporate Card Implementation that went live Monday, October 21, we wanted to provide a few updates regarding the process. 

Corporate Card - Online Travel Phase II Implementation Reminder

October 16, 2013

We would like to take this opportunity to remind you about the upcoming implementation date for the Phase II Online Travel – Corporate Card initiative.  We know that you have all been working diligently reviewing business processes and implementing changes in conjunction with the transition from the Works Administration system to Duke@Work.  We appreciate everyone’s participation in the training sessions and your contributions to this initiative.

Corporate Card – Online Travel Phase II Implementation Date

October 1, 2013

As a reminder, the official Corporate Card – Online Travel Phase II Initiative is scheduled for implementation on October 21, 2013.  Our teams have worked in partnership with your business managers in support of this transition.  We are excited about the efficiencies introduced with this process.

Reminder Online AP Check Request Transition

September 25, 2013

As a follow up to the previous communication on August 7, 2013, Corporate Accounts Payable would like to remind departments that we will be discontinuing receipt of the paper Accounts Payable check request form beginning October 1, 2013.

Quick Badge Functionality for Time and Attendance

August 19, 2013

Administrative Systems Management (ASM) and API have been working to resolve sporadic problems with the Quick Badge Functionality in API Time and Attendance. This problem causes the API system to time out when trying to save the quick badge entry resulting in the following message...

Upcoming Business Manager Training Sessions for Online Travel

July 26, 2013

Employee Travel & Reimbursement and Corporate Card Services will be hosting several Business Manager Overview sessions scheduled throughout the month of August.

Update on FML Paycodes, Forms and Reports

July 5, 2013

Recent changes and updates to the Time and Attendance system are detailed below.  We hope these enhancements will assist you with managing the time and attendance process for your employees...

Collecting Accrued Vacation Balances for Exempt Staff

June 28, 2013

As part of the rollout of the Exempt Time Off tracking tool, we now need to begin the next steps of collecting current time off balances for monthly-paid staff and assigning approvers, if those relationships are not already established...

Electronic AP Check Request Initiative Go-live

June 3, 2013

We are excited to announce that we are officially live with the new online Accounts Payable check request process.  We believe that you too will be excited about using this new tool.

Electronic Accounts Payable Check Request Initiative Update and Training Schedule

May 14, 2013

As a follow up to our previous communications and in preparation for the upcoming Electronic Accounts Payable Check Request implementation on June 3, 2013, we would like to provide an update.

Time and Attendance Email Notification of Unapproved Time Cards for Monthly Employees

April 26, 2013

The implementation of the biweekly email notification for unapproved time cards was successful. Therefore, to maintain consistency, this same process will be activated for DUHS monthly employees. An email will be generated automatically to approving supervisors at 6:00pm the evening before the pay period close. For the April pay period, this will be May 2, 2013 at 6:00pm. Please reference the Monthly schedule  for future monthly pay period close dates since they vary.

Time and Attendance Reports

April 12, 2013

In our efforts to accommodate requests for additional reports as well as enhancements to existing reports, we have partnered with the HR Entity leaders to identify necessary changes.  Our colleagues in Administrative Systems Management have made the necessary revisions.  As a result, a number of reports have been updated to reflect the new information. 

Electronic Accounts Payable Check Request Initiative

April 9, 2013

Duke Finance is excited to announce an upcoming technology initiative for an online Accounts Payable check request process.  This initiative will provide enhanced administrative efficiency across the University and Health System, while also enabling transparency to support workflow tracking, approvals, and corresponding payments initiated from Accounts Payable check requests.