News

Emailed invoice process allows both vendors and Duke Departments to email invoices to Corporate Accounts Payable using separate email addresses...

Duke University and Duke University Health System have designated the severe weather timeframe for the period of 7:00 a.m. Friday, January 22 until 12:00 p.m. on Sunday, January 24, 2016.  In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked during the designated period will receive severe weather premium for the entire shift.

Duke University and Duke University Health System have designated the severe weather timeframe for the periods noted below:

Friday, January 22, 2016, 7:00 a.m. until 12:00 p.m. on Sunday, January 24, 2016

In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked on site during the designated period will receive severe weather premium for the entire shift. 

Email reminder notifications for workflow approvers has been reinstated, enhancements have been made to the Assigned reports sent to initiators, TRaC representatives, Business Managers and management centers. ...

The standard mileage rate for 2016 will change to 54¢ per mile for business miles driven effective Jan 1, 2016.

Beginning in November, Employee Travel and Reimbursement (ET&R) and Financial Training will offer monthly training classes for expense report initiators and Department TRaC Representatives. Supported by prerequisite online training, classroom training will be provided in four sessions:

Several enhancements to the electronic Accounts Payable check request tool will go live after 5:00pm on Thursday, September 24, 2015 ...

As a follow up to our recent go live for the Non-compensatory iForms, we would like to share a few updates and reminders related to this process.

A report will be distributed to business managers on Wednesday, July 8 to reflect the outstanding transactions. Please review for Untimely Posting Schedule and more...

We are very excited to announce that the implementation of the Non-compensatory (Noncomp) iForms process is complete. This initiative provides the opportunity to process all payments for eligible Non-compensatory Payment recipients through the Duke@Work portal...

In support of the designated holiday for Independence Day, we have changed the Time and Attendance and Electronic Time Card closing schedules for the biweekly pay period ending June 28, 2015 (Pay Period 14). The revised schedules are included below.  As a result, we will need your assistance with meeting these critical deadlines...

The API Time and Attendance and Staff Scheduling systems will be down beginning at 8:00 pm on June 16, 2015 for a technical upgrade. The downtime is expected to last no longer than four hours with the system being available again at 12:00 am on June 17...

New business process for Duke departments and vendors will be effective May 14, 2015...

Employee Travel and Reimbursement (ET&R) has included some important reminders and updates in support of departmental travel and reimbursement processes. 

In preparation for the next Untimely Posting process scheduled for Monday, May 18, 2015, Employee Travel and Reimbursement will distribute reports to Business Managers, TRaC representatives and initiators every Wednesday, beginning April 8, 2015 through May 13, 2015.

Several enhancements to the Electronic Accounts Payable check request process will go live on Friday, March 13th, 2015 ...

Duke University and Duke University Health System have designated the severe weather timeframe for the periods noted below:

• Wednesday, February 25, 2015, 7:00 a.m. until 10:00 a.m.
• Thursday, February 26, 2015, 7:00 a.m. through 10:00 a.m. on Friday, February 27, 2015.

In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked during the designated period will receive severe weather premium for the entire shift.

Duke University and Duke University Health System have designated the severe weather timeframe for the periods noted below:

• Wednesday, February 25, 2015, 7:00 a.m. until 10:00 a.m.
• Thursday, February 26, 2015, 7:00 a.m. through 10:00 a.m. on Friday, February 27, 2015.

In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked during the designated period will receive severe weather premium for the entire shift.

Duke University and Duke University Health System have designated the severe weather timeframe for the period of 7:00 p.m. Monday, February 16 until 5:00 p.m. on Tuesday, February 17, 2015. In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked during the designated period will receive severe weather premium for the entire shift.

Duke University and Duke University Health System have designated the severe weather timeframe for the period of 7:00 p.m. Monday, February 16 until 5:00 p.m. on Tuesday, February 17, 2015. In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked during the designated period will receive severe weather premium for the entire shift.

Effective July 1, 2015, all payments processed for eligible Non-compensatory Payment recipients will be managed through the Duke@Work portal using a separate Non-compensatory iForms tab...

SAP Security Administrators can now use the security maintenance tool to add, remove, and change travel initiator access, and assign additional organizational units or specific employees to initiators...

In our efforts to support efficiencies related to Graduate Student Payments, we have partnered with our colleagues within Financial Services and Legal Counsel to develop a streamlined policy/procedure to support all types of payments for Graduate Students...

We anticipate that the Electronic W-2 forms will be available no later than Monday, January 19. We are in the final stages of posting the forms. Each employee who opted out of paper W-2 forms will receive an email notification when the W-2 form is available for viewing. The email will include a link to the online form.

In preparation for the next Untimely Posting process scheduled for Monday, March 16, 2015, Employee Travel and Reimbursement will distribute reports to Business Managers, TRaC representatives and initiators every Wednesday, beginning January 14 through March 11, 2015.

The Financial Training Team is excited to announce that the 2015 training schedule is now available. All classes are available for registration through Duke’s Learning Management System (LMS) accessible through the My Career page, My Learning link in Duke@Work.

As a follow up to previous updates, including the Business Manager Overview sessions, Employee Travel and Reimbursement has implemented two new general ledger (G/L) accounts to support clearing outstanding transactions. This new process replaces the traditional write off and ensures a method for handling untimely postings.  The new accounts and their corresponding descriptions are included below.

We are excited to announce a number of system enhancements and refinements for each of the Disbursements teams. We have been partnering with our colleagues in Administrative Systems Management to implement these refinements. The changes are scheduled to move to production on Tuesday evening, November 11, 2014.

Corporate Payroll Services is pleased to announce some important updates and reminders about recent changes.  Please share this information with your departments...

Information related to Honoraria payments has been added to General Accounting Procedure (GAP) 200.130, Engaging and Paying Guest Speakers and Conference Participants, and the procedure has been renamed “Engaging and Paying Guest Speakers, Conference Participants and Honoraria Recipients.”