News

SAP Department Security Reports on Financial Reports Tab

June 18, 2014

We are pleased to announce several reports that provide improved SAP security information will be available on June 20, 2014 under the Financial Reports tab. These reports are part of a broader security maintenance initiative to improve transparency around SAP security, workflow assignments and organizational access.

Employee Travel and Reimbursement Automated Call Distribution System

May 21, 2014

Employee Travel & Reimbursement (ET&R) is pleased to announce that we are implementing an ACD (Automated Call Distribution) system effective Thursday, May 22, 2014 . This system will ensure that you always have an opportunity to speak with a member of our staff and eliminates the need for voice mail.

Online Expense Reports – Reporting and Best Practices – Special Session" announcement

May 14, 2014

Employee Travel and Reimbursement and Financial Training are excited to offer a special training opportunity for those with key roles in the Online Expense Report Process.

Employee Travel and Reimbursement Updates

May 9, 2014

Now that the write off has been completed, we wanted to provide some status updates to keep you apprised of the overall Employee Travel and Reimbursement process.   

SAP Security Maintenance

May 9, 2014

This webpage has been created to assist SAP security administrators, request initiators and request approvers in understanding the new processes and procedures rolling out in relation to SAP security maintenance.  As new information and features are rolled out, information and links will be added to this page.

Revised Business Associate Agreement Information

May 7, 2014

Health Information Technology for Economic and Clinical Health (“HITECH”) Act required revisions to our Business Associate Agreements (BAAs).

Resolving Problem Invoices – Special Class Offering

April 21, 2014

During a fiscal year, Corporate Accounts Payable processes over a million invoices for customers across Duke University, Duke University School of Medicine, and Duke University Health System. While a majority of invoices are processed without issue, it is critical that Corporate Accounts Payable and departments across the institution partner to ensure that any invoices that blocked for payment are addressed in a timely manner.

API Web Link Temporary Change Update

April 17, 2014

On April 6, 2014, we moved the API Time and Attendance System to the failover site due to technical problems. We are continuing to investigate the root cause of the problem with assistance from our vendor. Consequently, we are planning to stay on the failover site until the root cause is determined and a correction has been implemented...

API Web Link Temporary Change

April 7, 2014

As a result of technical problems with our API Time and Attendance system, we had to failover the system beginning on Sunday evening, April 6, 2014.  All of the functionality in API Time & Attendance will be the same as you’re normally used to.  However, please note the following differences...

SAP Security Display on iForms

April 1, 2014

We are pleased to announce several enhancements to provide improved access to SAP security information through iForms will be available on Tuesday, April 2, 2014.  These enhancements are part of a broader security maintenance initiative to improve transparency around SAP security, workflow assignments and organizational access.

Phase II Online Travel - Enhancements

March 25, 2014

In our efforts to introduce additional efficiencies, we have incorporated several changes into the overall process for expense reports.  These changes were implemented in partnership with our colleagues in Administrative Systems Management and are a result of an overall review of the process as well as great feedback received from departments.  All of the changes noted below will be in effect Wednesday, March 26.

Additional Security Layers for Duke@Work Changes

March 11, 2014

In partnership with our colleagues in Administrative Systems Management and OIT, we have implemented additional security layers for online direct deposit changes and W-2 displays using the employee self service, Duke@Work.  Effective March 12, 2014, a second level of verification for viewing the online W-2 form as well as viewing and processing direct deposit changes will be in place.

Staples Invoicing Process Update

February 27, 2014

On February 15th Staples made a change to the data elements in the invoice file transmitted to Duke for Advantage orders.  Prior to the change, the SAP invoice documents for Advantage orders were using the Staples order number as the SAP reference number.

Time and Attendance System Issue

February 25, 2014

The API Time and Attendance system has been unavailable since 7:30am this morning due to technical issues.  The application has been restarted and is now functioning properly...

Updated GAP 200.230, Sales and Use Tax

February 24, 2014
GAP 200.230 has been updated to provide clarification on existing procedures and to provide information related to the NC sales tax changes that went into effect on 1/1/14.

Workflow Status Reporting

February 21, 2014

We are pleased to announce the introduction of two new reports to help you manage your SAP transaction workflows.

Change to Invoice Workflow Notification Process

February 6, 2014

Corporate Accounts Payable continues to identify opportunities for improvements with the problem invoice process.  We have received feedback from a number of areas requesting reminder notifications.  As a result, effective Wednesday, February 12, we will implement a revised problem invoice workflow notification process. 

Online Travel Phase II: Corporate Card Initiative Update - 01/29/2014

January 29, 2014

Now that we have all been using the Phase II Online Travel – Corporate Card tool for a few months, we would like to share a few updates regarding the progress with the initiative.  We appreciate your support as we continue to implement efficiencies with the tool.

Power Strip Recall Issued to Duke Community

January 27, 2014

American Power Conversion (now Schneider Electric) has issued a world‐wide recall of 15 million, Series 7 and 8 SurgArrest surge protectors manufactured prior to 2003 because of 55 reports of overheating, smoke, and melting which might result in a fire. We know these devices have been in use at Duke.

Updates to GAP 200.128 and GAP 200.129

December 30, 2013

Corporate Accounts Payable has made some recent changes and updates to GAP 200.128 and GAP 200.129 as detailed below. We hope these enhancements will provide additional guidance with paying independent contractors.

North Carolina Withholding Tax Changes for Calendar Year 2014

December 10, 2013

In late November, Duke University received official notification from the North Carolina Department of Revenue (NCDOR) regarding state tax changes effective January 1, 2014. These changes are a result of a recently enacted House Bill 998. Highlights of these changes are included below...

Buy@Duke implemented in the School of Medicine and Research departments.

December 10, 2013

Buy@Duke Business Managers and Users, I am pleased to share with you that together, we have completed the implementation of Buy@Duke in the School of Medicine and Research departments.

Online Travel Phase II: Corporate Card Initiative Update - 11/25/2013

November 25, 2013

As a follow up to our recent Online Travel Phase II:  Corporate Card implementation on October 21, 2013, we would like to share several updates on the overall process.  We know that you and your teams have been introduced to significant technology changes during the last 18 months...

Time and Attendance Update

November 22, 2013

In conjunction with API and the Administrative Systems Management team, the Corporate Payroll team has implemented enhancements to the Time and Attendance system. As a result, we would like to communicate the following updates...

2014 PostDoc Scholar Health Insurance Stipend Guideline

November 6, 2013

The 2014 PostDoc Scholar Health Insurance Stipend Guidelines (pdf) have been posted to the Corporate Payroll Services web page...

Phase II Online Travel - Corporate Card Initiative Update

October 25, 2013

Now that we have officially launched the Phase II Online Travel – Corporate Card Initiative, we would like to share a few updates and reminders to assist you with this process. 

Corporate Card Transition Reminder

October 23, 2013

We would like to take this opportunity to remind you that we transitioned to new processes for your corporate card transactions on Monday, October 21.  This transition is in conjunction with the final phase of our Online Travel and Corporate Card initiative.

Phase II Online Travel - Corporate Card Transactions Update

October 22, 2013

In conjunction with the Phase II Online Travel- Corporate Card Implementation that went live Monday, October 21, we wanted to provide a few updates regarding the process. 

Corporate Card - Online Travel Phase II Implementation Reminder

October 16, 2013

We would like to take this opportunity to remind you about the upcoming implementation date for the Phase II Online Travel – Corporate Card initiative.  We know that you have all been working diligently reviewing business processes and implementing changes in conjunction with the transition from the Works Administration system to Duke@Work.  We appreciate everyone’s participation in the training sessions and your contributions to this initiative.