News

Closing Schedule for Christmas/New Year’s Holiday (Pay Period 01-18)

December 4, 2017

In support of the designated holidays for Christmas/New Year’s, we have changed the Time and Attendance and Electronic Time Card closing schedules for the biweekly pay period ending December 24, 2017 (Pay Period 01-18). The revised schedules are included below...

2018 PostDoc Scholar Health Insurance Stipend Guidelines

November 29, 2017

The guidelines provide instructions for processing health insurance stipend payments and the new stipend dollar amounts for 2018.  These new stipend amounts will need to be paid to PostDoc Scholars in December of 2017 since insurance premiums are paid one month in advance....

Facilities and Administrative (F&A/Indirect Costs) Rates Agreement: Other Sponsored Activities Definition

September 21, 2017

New F&A rate structure establishes "Other Sponsored Activities"...

New GAP Added Regarding Administering Commercially-Sponsored Gifts and Projects

September 12, 2017
GAP 200.440, Administering Commercially-Sponsored Gifts and Projects, establishes guidelines for distinguishing and administering commercially-sponsored projects and gifts...

SAP Extended Maintenance Window

May 2, 2017

SAP (including Duke@Work) will be down from Fri, May 19 at 4pm until Sun, May 21 at noon. Desktop software updates may be required...

Extension of Lockdown Schedules: Time and Attendance and Electronic Time Reporting

January 9, 2017

As a result of the Severe Weather implementation, Corporate Payroll Services is extending the deadline for the biweekly pay period close to 2:00 pm, Tuesday January 10, 2017...

Electronic Time Reports: Severe Weather Period for Jan 6-10

January 9, 2017

Duke University and Duke University Health System have designated a severe weather timeframe that affects the biweekly pay periods ending January 8, 2017 and January 22, 2017 for the periods noted below:

Friday, January 06, 2017, 7:00 p.m. until 12:00 p.m. on Tuesday, January 10, 2017

Time and Attendance Users: Severe Weather Period for Jan 6-10

January 9, 2017

Duke University and Duke University Health System have designated a severe weather timeframe that affects the biweekly pay periods ending January 8, 2017 and January 22, 2017 for the periods noted below:

Friday, January 06, 2017, 7:00 p.m. until 12:00 p.m. on Tuesday, January 10, 2017

Foreign Vendor Set-up Tax Documentation

December 27, 2016

A substitute W-8 form that can be used by Foreign Vendors under certain circumstances has been created...

Cardholder Email Notifications and Reminder Emails

October 31, 2016

Email notifications and reminders for cardholders being reinstated...

Simplified and Revised Procedures for Purchasing Services on Sponsored and non-Sponsored Funds at Duke

October 31, 2016

To simplify the acquisition and payment for services purchased internationally and domestically while continuing to meet legal and sponsored research guidelines, new forms, procedures, and Procurement GAPs are now effective and online for review.

Corporate Payroll Services Updates

September 27, 2016

In our efforts to streamline business processes and minimize the number of email notifications and reminders, the Corporate Payroll Services team will discontinue the individual email notifications regarding unapproved time cards.  This process will be implemented on October 3, 2016 for the biweekly pay period ending October 2, 2016.

New Corporate Card Policy for Untimely Postings

September 20, 2016

A new Corporate Card Expense Report policy effective September 2016...

July Payroll Updates

July 29, 2016

As Corporate Payroll Services continues to seek ways to improve on customer service, changes to the faculty/staff check distribution will be made. Effective with the August 2016 faculty/staff check distribution, checks will no longer be available for pickup at our Broad Street location...

Manual Salary Cost Transfer Fiscal Year-end 2016

July 10, 2016
Please do NOT approve Manual Salary Cost Transfers (MSCT) iForms using Reason Code 05 (Year-end adjustment of effort) from July 12, 2016 12:00 noon – July 13, 2016 8am.

Updated Requirements - Payments From Duke For Services Performed Outside Of The USA

May 31, 2016

Important changes to our administrative requirements related to purchases of services outside the United States reflect Duke’s continued global expansion and our focus on streamlining processes for our faculty working abroad.  Click here to read the full announcement.

Updated Business Associate Agreements

May 11, 2016

This listing contains the Business Associate Agreements currently on file in Procurement Services. 

Buy@Duke Database Upgrade – May 14, 2016

May 9, 2016

Buy@Duke will be unavailable for use on Saturday, May 14, 2016 from 6am to 6pm. Report Queries will be impacted...

2014 Internal Revenue Service (IRS) Form 1040NR (or 1040NR-EZ) Letters

April 26, 2016
Updated 6/9/16, 5/4/16. Information regarding letters some Duke International Students have received regarding filing of 2014 Internal Revenue Service (IRS) Form 1040NR (or 1040NR-EZ)...

Employee Travel & Reimbursement Updates and Reminders

April 10, 2016
Updates on new Online Travel tool uploading restrictions, a Universal Work list change, the TRaC Representative Certification, and more...

Time and Attendance Update

March 24, 2016

We would like to share some changes in process for the Time and Attendance system...

Time and Attendance Users: Severe Weather Period for February 15, 2016

February 19, 2016

Duke University and Duke University Health System have designated the severe weather timeframe for the period noted below:

Monday, February 15, 2016, 7:00am through 5:00pm 

In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked on site during the designated period will receive severe weather premium for the entire shift. 

Electronic Time Reports: Severe Weather Period for Feb 15

February 19, 2016

Duke University and Duke University Health System have designated the severe weather timeframe for the period of Monday, February 15, 2016, 7:00am through 5:00pm. In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked during the designated period will receive severe weather premium for the entire shift.

Corporate A/P Emailed Invoices

February 16, 2016

Emailed invoice process allows both vendors and Duke Departments to email invoices to Corporate Accounts Payable using separate email addresses...

Electronic Time Reports: Severe Weather Period for Jan 22-24

January 25, 2016

Duke University and Duke University Health System have designated the severe weather timeframe for the period of 7:00 a.m. Friday, January 22 until 12:00 p.m. on Sunday, January 24, 2016.  In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked during the designated period will receive severe weather premium for the entire shift.

Time and Attendance Users: Severe Weather Period for Jan 22-24

January 25, 2016

Duke University and Duke University Health System have designated the severe weather timeframe for the periods noted below:

Friday, January 22, 2016, 7:00 a.m. until 12:00 p.m. on Sunday, January 24, 2016

In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked on site during the designated period will receive severe weather premium for the entire shift. 

Employee Travel & Reimbursement Updates

January 12, 2016
Email reminder notifications for workflow approvers has been reinstated, enhancements have been made to the Assigned reports sent to initiators, TRaC representatives, Business Managers and management centers. ...

2016 IRS Mileage Allowance

December 16, 2015
The standard mileage rate for 2016 will change to 54¢ per mile for business miles driven effective Jan 1, 2016.

New Expense Report Training Classes and TRaC Representative Certification

October 16, 2015

Beginning in November, Employee Travel and Reimbursement (ET&R) and Financial Training will offer monthly training classes for expense report initiators and Department TRaC Representatives. Supported by prerequisite online training, classroom training will be provided in four sessions:

Electronic Accounts Payable Check Request Enhancements

September 17, 2015

Several enhancements to the electronic Accounts Payable check request tool will go live after 5:00pm on Thursday, September 24, 2015 ...