It is the intent of Duke to reimburse travelers for necessary and reasonable expenses incurred while traveling on Duke related business. Reimbursement of travel expenses will be fair and equitable; it is Duke's expectation that employees and students should neither lose nor gain financially when traveling on official business. Duke is not obligated to reimburse employees or students for expenses that are not in compliance with Duke's policy.

Management centers, schools, or departments may choose to impose greater control than required at the corporate level, but their requirements, at a minimum, should include Duke's corporate requirements.

News & Events

Accounts Payable & Employee Travel and Reimbursements offices are moving

September 21, 2023
We are moving!

Corporate Accounts Payable (AP) and Employee Travel & Reimbursement (ET&R) will be relocating to 705 Broad Street during the last week of September. Movers will be onsite starting Thursday, September 28; therefore, offices will be closed to walk-in customers on Thursday and Friday of that week.

Employee Travel and Reimbursement Fiscal Year End Updates FY 2023

April 6, 2023

Employee Travel and Reimbursement (ET&R) has included updates for the 2023 fiscal year end process. Please use the information below as a reference for the fiscal year end schedule related to out of pocket reimbursements, corporate card charges, and experimental subject payment forms.

*Please note; for consistency all reimbursement forms/expense reports are due to ET&R by 5:00pm on Thursday, June 15, 2023. This is a change from prior fiscals years.

Concur Expense - New User Interface

April 4, 2022

Employee Travel & Reimbursement is excited to announce the upcoming migration of Concur Expense to the NextGen User Interface (UI) on Monday, May 2, 2022. The transition to the new UI requires no action on the part of Concur users and will have no impact on expense reports created utilizing the current user interface.

Corporate Card Information

For information regarding the Corporate Card, please refer to the Corporate Card website.

Departmental TRaC Representative

For information related to your departmental TRaC Representatives, please refer to the Departmental TRaC Representatives webpage.

Military Time Conversion Chart

If you need assistance in converting time to 24-hour time, please refer to this chart.

Preferred Travel Services

If you are seeking information on Duke's preferrred travel services, please refer to the Procurement website.