It is the intent of Duke to reimburse travelers for necessary and reasonable expenses incurred while traveling on Duke related business. Reimbursement of travel expenses will be fair and equitable; it is Duke's expectation that employees and students should neither lose nor gain financially when traveling on official business. Duke is not obligated to reimburse employees or students for expenses that are not in compliance with Duke's policy.

Management centers, schools, or departments may choose to impose greater control than required at the corporate level, but their requirements, at a minimum, should include Duke's corporate requirements.

News & Events

2022 IRS Mileage Allowance

July 1, 2022

The IRS has announced the new standard mileage rates for the final 6 months of 2022.  The standard mileage rate will increase to 62.5¢ per mile for business miles driven beginning July 1, 2022, up from 58.5¢ for the first 6 months of 2022.

Additionally, the 2022 mileage rate for medical or moving purposes for qualified active duty members of the Armed Forces increased to 22¢ per mile, up from 18¢ for the first 6 months of 2022.

The mileage rate for driving an automobile for charitable purposes during 2022 will remain unchanged at 14¢.

Concur Expense - New User Interface

April 4, 2022

Employee Travel & Reimbursement is excited to announce the upcoming migration of Concur Expense to the NextGen User Interface (UI) on Monday, May 2, 2022. The transition to the new UI requires no action on the part of Concur users and will have no impact on expense reports created utilizing the current user interface.

Employee Travel and Reimbursement Fiscal Year End Updates FY 2022

March 30, 2022

Employee Travel and Reimbursement (ET&R) has included updates for the 2022 fiscal year end process. Please use the information below as a reference for the fiscal year end schedule related to out of pocket reimbursements, corporate card charges, and experimental subject payment forms.

Corporate Card Information

For information regarding the Corporate Card, please refer to the Corporate Card website.

Departmental TRaC Representative

For information related to your departmental TRaC Representatives, please refer to the Departmental TRaC Representatives webpage.

Military Time Conversion Chart

If you need assistance in converting time to 24-hour time, please refer to this chart.

Preferred Travel Services

If you are seeking information on Duke's preferrred travel services, please refer to the Procurement website.