It is the intent of Duke to reimburse travelers for necessary and reasonable expenses incurred while traveling on Duke related business. Reimbursement of travel expenses will be fair and equitable; it is Duke's expectation that employees and students should neither lose nor gain financially when traveling on official business. Duke is not obligated to reimburse employees or students for expenses that are not in compliance with Duke's policy.

Management centers, schools, or departments may choose to impose greater control than required at the corporate level, but their requirements, at a minimum, should include Duke's corporate requirements.

News & Events

Concur Expense - New User Interface

April 4, 2022

Employee Travel & Reimbursement is excited to announce the upcoming migration of Concur Expense to the NextGen User Interface (UI) on Monday, May 2, 2022. The transition to the new UI requires no action on the part of Concur users and will have no impact on expense reports created utilizing the current user interface.

Employee Travel and Reimbursement Fiscal Year End Updates FY 2022

March 30, 2022

Employee Travel and Reimbursement (ET&R) has included updates for the 2022 fiscal year end process. Please use the information below as a reference for the fiscal year end schedule related to out of pocket reimbursements, corporate card charges, and experimental subject payment forms.

Updates regarding Business Processes, Training, and Helpful Hints

August 31, 2021

As Employee Travel & Reimbursement (ET&R) continues to evaluate opportunities to streamline business processes and offer training opportunities in partnership with our colleagues from the Office of Education for Research Administration and Finance, we would like to take an opportunity to provide the following updates and reminders.

Corporate Card Information

For information regarding the Corporate Card, please refer to the Corporate Card website.

Departmental TRaC Representative

For information related to your departmental TRaC Representatives, please refer to the Departmental TRaC Representatives webpage.

Military Time Conversion Chart

If you need assistance in converting time to 24-hour time, please refer to this chart.

Preferred Travel Services

If you are seeking information on Duke's preferrred travel services, please refer to the Procurement website.