It is the intent of Duke to reimburse travelers for necessary and reasonable expenses incurred while traveling on Duke related business. Reimbursement of travel expenses will be fair and equitable; it is Duke's expectation that employees and students should neither lose nor gain financially when traveling on official business. Duke is not obligated to reimburse employees or students for expenses that are not in compliance with Duke's policy.

Management centers, schools, or departments may choose to impose greater control than required at the corporate level, but their requirements, at a minimum, should include Duke's corporate requirements.

News & Events

Employee Travel and Reimbursement Fiscal Year End Updates FY 2020

May 4, 2020

Employee Travel and Reimbursement (ET&R) has included updates for the 2020 fiscal year end process. Please use the information below as a reference for the fiscal year end schedule related to out of pocket reimbursements, corporate card charges, and experimental subject payment forms.

Out of Pocket Expenses

  • Both electronic and paper reimbursement forms must be received in ET&R by the end of the day on Monday, June 29, 2020 in order to be posted in the current fiscal year.

Experimental Subject Payment Forms

Employee Travel & Reimbursement Updates

March 17, 2020

As we continue to work through business process changes to support the new policies and our partners who are working remotely, we have included some miscellaneous updates below. All other business processes remain unchanged.

Corporate Card Charges

2020 IRS Mileage Allowance

January 1, 2020

The standard mileage rate will decrease to 57.5¢ per mile for business miles driven beginning January 1, 2020, down from 58¢ in 2019...

Corporate Card Information

For information regarding the Corporate Card, please refer to the Corporate Card website.

Departmental TRaC Representative

For information related to your departmental liaison to Employee Travel & Reimbursement, please refer to the Departmental TRaC Representatives webpage.

Military Time Conversion Chart

If you need assistance in converting time to 24-hour time, please refer to this chart.

Preferred Travel Services

If you are seeking information on Duke's preferrred travel services, please refer to the Procurement website.