It is the intent of Duke to reimburse travelers for necessary and reasonable expenses incurred while traveling on Duke related business. Reimbursement of travel expenses will be fair and equitable; it is Duke's expectation that employees and students should neither lose nor gain financially when traveling on official business. Duke is not obligated to reimburse employees or students for expenses that are not in compliance with Duke's policy.

Management centers, schools, or departments may choose to impose greater control than required at the corporate level, but their requirements, at a minimum, should include Duke's corporate requirements.

News & Events

Employee Travel and Reimbursement Fiscal Year End Updates FY 2024

April 15, 2024

Employee Travel and Reimbursement (ET&R) has included updates for the 2024 fiscal year-end process. Please use the information below as a reference for the fiscal year-end schedule related to out-of-pocket reimbursements, corporate card charges, and experimental subject payment forms. 

Out of Pocket Expenses*

Both electronic and paper reimbursement forms must be submitted, approved, and received in ET&R by the end of the day on Monday, June 17, 2024, to be posted in the current fiscal year.

Duke Migration from SAP R3 to SAP S4 Hana

March 12, 2024

Duke will upgrade from its current version of SAP (referenced as R3) to SAP S4 Hana (referenced as S4) in April. While this upgrade is primarily technical, it will cause SAP to be down for an extended period. Technical changes will result in underlying structural changes that will impact users across Duke.

Accounts Payable & Employee Travel and Reimbursements offices are moving

September 21, 2023
We are moving!

Corporate Accounts Payable (AP) and Employee Travel & Reimbursement (ET&R) will be relocating to 705 Broad Street during the last week of September. Movers will be onsite starting Thursday, September 28; therefore, offices will be closed to walk-in customers on Thursday and Friday of that week.

Corporate Card Information

For information regarding the Corporate Card, please refer to the Corporate Card website.

Departmental TRaC Representative

For information related to your departmental TRaC Representatives, please refer to the Departmental TRaC Representatives webpage.

Military Time Conversion Chart

If you need assistance in converting time to 24-hour time, please refer to this chart.

Preferred Travel Services

If you are seeking information on Duke's preferrred travel services, please refer to the Procurement website.