Revision To Closing Schedule For Martin Luther King Jr. Holiday

In support of the designated holiday for Martin Luther King Jr., we have changed the Time and Attendance and Electronic Time Card closing schedules for the biweekly pay period ending January 17, 2021 (Pay Period 02-21). The revised schedules are included below. As a result, we will need your assistance with meeting these critical deadlines.

Time and Attendance users may access their time card at their convenience (24 hours a day, seven days per week).

Electronic time card users may access their time card at their convenience (24 hours per day, seven days per week).

Biweekly Time and Attendance and Electronic Time Card Lockdown:

• Tuesday, January 19, 2021 8:00 AM noon employee lockdown
• Tuesday, January 19, 2021 12:00 PM system lockdown

Biweekly Gross Adjustment/Paper Time Card Deadlines:

• Wednesday, January 13, 2021 – Prior Period Gross Adjustments and Prior Period Paper Time Cards
• Tuesday, January 19, 2021 3:00 PM – Current Pay Period Gross Adjustments and Paper Time Cards

As a reminder, paper time cards should only be used as a result of the following circumstances:

• Late paperwork for hires
• Establishment of late secondary positions
• Late transfers
• Unresolved Critical Error Messages in Time and Attendance System

The Electronic Time Cards and/or the Time and Attendance systems are the mechanisms to be used for recording time. If you are submitting paper time cards for reasons other than late paperwork or unresolved critical error messages in the Time and Attendance System, please contact Corporate Payroll Services prior to the submission of a paper time card.

Please take this opportunity to remind supervisors that the approvals can be completed by using the Duke Mobile App. This is a convenient option in the event supervisors are traveling or in an offsite location during the approval window. A link to the information is included below: https://finance.duke.edu/systems/work/api/faqs/index.php?t=31&a=68&s=74

Monthly Time And Attendance Deadlines:

• DUHS monthly employee time card lockdown will be Wednesday, February 3, 2021 at 10:00 AM.

We appreciate your support with these critical deadlines. Please feel free to contact the Corporate Payroll Services staff by phone at 919-684-2642 or by email using Payroll@duke.edu if you have any questions.