Buy@Duke | Procurement

Buy@Duke Help Desk: 919-681-1872

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Latest Enhancements!

Buy@Duke Enhancements Available 12/06/2015

We are pleased to announce that several enhancements to Buy@Duke have been completed.

The most recent enhancements, including screen shots are available in a pdf format.

If you have any questions, please email procurement@duke.edu or call the Buy@Duke Help Desk at (919) 681-1872.

Buy@Duke Enhancements Available 10/15/12

Several enhancements to the Buy@Duke tool and website have been completed. These updates include:

Standing Order Processing
Purchasing Professional or Consulting Services on Sponsored Funding Sources
Ongoing, Post-Implementation Training
Online FAQs

For a full description of these updates, please click here.

8/3/12 - Radioisotope Ordering Process Change

The process of ordering radioisotopes has changed. You will no longer be required to enter radioisotope order information in the OESO radiation ordering website. You may read the full memo in Microsoft Word format (doc), which includes detailed process information. For additional information, please visit the Buy@Duke Training Resources section of our site.

3/30/12 - Canceling a Goods Receipt Confirmation

Instructions are now available to assist in the cancelation of a goods receipt confirmation. You may choose to review the pdf step-by-step instructions which also includes screen shots.

Buy@Duke Enhancements Available 3/23/2012

We are pleased to announce that a number of enhancements to Buy@Duke have been completed.

The most recent enhancements, including screen shots are available in a pdf format.

If you have any questions, please email procurement@duke.edu

3/12/2012
Procurement Services has recently introduced a number of enhancements to the Buy@Duke e-procurement tool, including modifications to the following:

Goods Receipt
Reorganizing the Shopping Cart Display
Discontinued Use of the Code Exception Statement
Ordering from VWR Storeroom
Functionality of the Inquire Button
‘Bill Only PO’ Name Change
Automatic Routing of Equipment Screening Forms to Surplus
...and more!

View the full list to access detailed information about these exciting changes.

Buy@Duke is a web-based e-procurement tool that will enable users to compare and select items from multiple vendors' catalogues into a single shopping cart, take advantage of negotiated discounts based on Duke’s volume purchasing power, eliminate paper requisitions, and customize electronic workflows at the unit level.

The system is accessible through the Duke@Work self-service website. Buy@Duke collects the contents of catalogs from suppliers and allows users to compare and select items from multiple vendors into one virtual shopping cart.

Buy@Duke allows users to assign cost object codes to each item in their virtual cart. The customized system then routes the cart for approval: some units may choose to send all shopping carts to the department head, while others may permit certain shopping carts to be approved by staff within the unit. The automated approval workflow ensures costs are correctly allocated before the purchase transaction is completed. This reduces paperwork for financial reconciliations and helps eliminate extra departmental recordkeeping to track grant expenses.

For an introduction to Buy@Duke, watch this short video.