Buy@Duke is a web-based e-procurement tool enabling users to compare and select items from multiple vendors' catalogs into a single shopping cart, take advantage of negotiated discounts based on Duke’s volume purchasing power, eliminate paper requisitions, and customize electronic workflows at the unit level.
The system is accessible through the Duke@Work self-service website. Buy@Duke collects the contents of catalogs from suppliers and allows users to compare and select items from multiple vendors into one virtual shopping cart.
Buy@Duke allows users to assign cost object codes to each item in their virtual cart. The customized system then routes the cart for approval: some units may send all shopping carts to the department head, while others may permit certain shopping carts to be approved by staff within the unit. The automated approval workflow ensures costs are correctly allocated before completing the purchase transaction. This reduces paperwork for financial reconciliations and helps eliminate extra departmental recordkeeping to track sponsored project expenses.