Check requests submitted to Accounts Payable for payment must be
signed by the contact person on line number 11 of the check request. The
check request must also be signed on line 12 by an authorized
representative of the department. There must be two signatures on each AP check request to ensure effective internal controls.
Check requests submitted without the required signatures will not be processed until the appropriate approvals are obtained.
In order to ensure timely payment, please allow 5 to 10 business days for adequate processing time.
Exception requests will be reviewed and approved by the University
Controller if sufficient rationale is provided by the department.
The General Accounting Procedures webpage is a very useful resource. It has all of the current GAPs, G/L account listing, forms, and other useful information.
The online Accounts Payable Check Request tool wasintroduced to all departments on June 3, 2013. Please review the information and training regarding this initiative.
Information for Independent Contractors
The Independent Contractor Checklist
determines if an individual performing services for the University
qualifies (per the IRS) as an Independent Contractor or must be paid as
a Duke employee. Certain circumstances may require North Carolina withholding a percentage from payments.