2021 Symposium for Research Administrators
Contents
- Register for Symposium Sessions in Zoom
- Event Agenda
- Continuing Education Credits
- Frequently Asked Questions
Symposium Registration
Registration for the Symposium is done in blocks. Each session requires you to register for the offering for that portion of the day. The Welcome & Leadership Panel is a symposium-wide session held at the start of the day. Next, there are 3 options for concurrent sessions available for you to choose from (session descriptions). After the lunch break, there is another concurrent session block offering three options to join (session descriptions). Then the everyone rejoins a full session for the Faculty Plenary.
Register in Zoom for Symposium Sessions
| MORNING SESSIONS | AFTERNOON SESSIONS |
|---|---|
| 8:30 AM to 10:10 AM | 1:00 PM to 2:10 PM |
| Direct Links: Session 2-A | Session 2-B | Session 2-C | |
| 10:30 AM to 11:30 AM | 2:30 PM to 3:30 PM |
| |
Faculty Plenary |
Sessions Nearing Capacity: 1-A, 1-B, 2-C
Event Agenda
Date: Wednesday, November 17 | Delivery Platform: Zoom
► WELCOME & LEADERSHIP PANEL (8:30 am -10:10 am)
► CONCURRENT SESSIONS - BLOCK 1 (10:30 am - 11:30 am)
► CONCURRENT SESSIONS - BLOCK 2 (1:00 pm - 2:10 pm)
1:00 pm |
CONCURRENT SESSION OPTIONS► Participants should register for one concurrent session during block one. OERAF plans to offer all sessions as CE later in FY22. Session A: Why can’t I charge it to the project? Strategies for Avoiding Costing Issues Join Molly McCarthy from the Office of Research Administration (ORA) and Tonya O’Dell from the Campus Award Management Team (CAMT) for a situational discussion of the most common costing issues at Duke. Work in small breakout groups to determine how you would address potential costing pitfalls. Session B: Email? Chat? Zoom? Phone? - Navigating Options and Communicating Effectively in Duke’s Remote Work Environment With an array of communication tools at our disposal, it can be challenging to determine which tool is best to use. Join Dana Sanders, Director and Deb Martin, Senior Grants & Contracts Manager) of Research Administration Support Resource (RASR) to explore strategies for effectively using the various communication methods available to Duke’s research administrators. Work in small breakout groups to analyze situations and determine what you would have done differently. Session C: So Many Transactions, So Little Time! – Navigating the SAP GUI and Duke@Work to Pick the Report that Best Meets the Need Session Materials (Available After the Session) Darrell Queen, Research Admin Business Process Analyst in the Office of Research Administration & Valerie Abbott, Research Administration Manager in the Campus Award Management Team to examine SAP GUI and Duke@Work transaction and the nuances that can make choosing the best transaction for a job tricky. Participants with join in a friendly competition to test their knowledge. |
2:10 pm |
20-minute Intermission |
► FACULTY PLENARY SESSION (2:30 PM - 3:30 PM)
2:30 pm |
Brandon GarrettL. Neil Williams Professor of Law |
3:15 pm |
Afternoon Wrap-up |
Continuing Education
We are excited that you’ve chosen to attend the 2021 Virtual Symposium for Research Administrators on November 17th, 2021. Continuing education will be available for this year’s symposium. Read on to learn more.
- So how is credit assigned? The Office of Education for Research Administration and Finance (OERAF) will monitor and record your attendance in all sessions and will assign credit based upon the length of time that you were engaged.
- Participants must be logged in via a computer or app on a mobile device to earn credit for their attendance in the session. Dialing in via phone where visual images are unavailable will not qualify for continuing education credit. Using a phone for the audio portion is allowed when paired with logging in via a computer or mobile device.
- Continuing education credit will be issued in increments of 0.5 hours up to 5.5 hours for the entire day. If you can only join us for part of the event, OERAF will capture the amount of time you attend. Prior notification is not needed.
- OERAF will load credit into the RCC Training Tracker after the symposium. Please note that credits may take up to three weeks to appear in the Training Tracker due to the high volume of attendance.
- OERAF will send an email to the community once credits are available in the RCC Training Tracker. If, after three weeks, your credits do not appear, please contact OERAF.
- Session recordings will be available for viewing after the event; however, continuing education credit will not be available to those who watch the recorded sessions.
Symposium credits (5.5 credits maximum) can be counted toward maintaining your existing RAA, AGM, RAI, FCC, and RCC certifications for the FY22 certification year. They do not count towards the RAI-LS requirement. To learn more, please refer here: Continuing Education
For questions about the symposium website, please contact OERAF at ResearchFinanceEd@duke.edu.
Frequently Asked Questions
Registration, Access & Materials
Click the Zoom registration link for the Morning and Afternoon sessions. Registration is required, but attendance is not capped.
Make sure to use the dedicated Zoom link issued to you and not to another individual. Sharing links will jeopardize your CE.
Registration links are provided for each session at the top of this page and in the agenda. You will be provided a Zoom Meeting link to access the session after registering.
Only registered participants will receive credit for attending a concurrent session. You will NOT recieve credit if you join without registering.
You need to register for both.
The main sessions are where everyone returns to a single Zoom meeting and registration is not capped.
Concurrent sessions let you select from available topics. Registration for these are capped to maintain managable discussions and interaction.
Yes, concurrent sessions have limited seats to make discussions and participation manageable. Please select a different session if a Concurrent session is full.
Session facilitators have the option to share sessions materials including slides and handouts. Some sessions may be available again after the symposium, whether via recording or a live session, although we cannot guarantee that every session will be available.
The confirmation emails include a link to cancel your registration. Search for "You can cancel your registration at any time," and click the Cancel link.
This is because you are trying to use a version of your email that is not associated with your Duke-issued Zoom account.
Please go to https://duke.zoom.us/profile and check what is listed under "Sign In Email" to identify your registered email address. The standard format used to create Zoom accounts at Duke is usually your NetID@duke.edu email address.
You can look up your Duke Directory entry by searching your name. It includes your Duke Unique ID and Net ID.
Technical Support
OERAF is able to help with some issues within Zoom. Please email us at ResearchFinanceEd@duke.edu.
Please contact DHTS or OIT for general computing questions, personal audio settings, AV troubleshooting, and larger Zoom account issues.
Please contact us promptly at Researchfinanceed@duke.edu. Otherwise, you are issued CE based on the time you are in the session. Credit is rounded to the nearest half hour.
NO. You must use the dedicated Zoom URL issued when registering for the sessions. Using someone else's link means you will appear under their name in the attendance reports and block the owner from joining the session.
We recommend you register again if you cannot find your Zoom URL or open your Zoom account at https://duke.zoom.us/meeting#/ to see your existing registration URLs.
Contact ResearchFinanceEd@duke.edu if you are unable to re-register.
Make sure to use the Net ID@duke.edu email addresses to register. Duke Zoom accounts are issued using that email format and the system will not recognize your account otherwise.
Do not use first.last@duke.edu, name@mc.duke.edu, or any other derivative.
- Log in to Zoom before the session using your Duke credentials
- Update your Display Name to include your NetID (e.g. John Doe jdoe123)
- Join the session with the link in the Zoom registration confirmation email or Outlook Event (.ics) file download
More information is available in our Zoom Guide for Symposium Attendees
Continuing Education Credits
Credit hours are issued based on the time you spend in the sessions, rounded to the nearest half hour.
You don't have to attend all the sessions to get CE. Credit hours are issued based on the time you spend in the sessions, rounded to the nearest half hour.
- Click on one of the registration links provided.
- Enter the correct Duke Unique ID (DUID) during registration. You can look up your DUID using the Duke Directory. This is the identifier used by the LMS to add CE credit. Entering the wrong DUID will jeopardize your CE.
- Attend the sessions using your personal registration link. Do not use a shared link to join any sessions. This will prevent you from being recorded as in attendance.
- OERAF then issues credit hours based on the time spent in Symposium sessions for the entire day.
Please allow five (5) weeks for credits to appear.
If the five (5) week period has gone by and there are questions about the Symposium credits, please contact OERAF at ResearchFinanceEd@duke.edu.
- Using the wrong ID or mistyping your Duke Unique ID at registration. This is an 7-digit ID number, not your alphanumeric Net ID. Find yours in the Duke Directory.
- Using someone else's registration link to join a session instead of your own. Doing so lists you as the owner of the URL and not yourself in attendance reports.
- Joining by phone only and not using a computer to watch the session. Phone-only access is not tracked in attendance reports.