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2010 Breakout Sessions
Spreading the Wealth and Sharing the Responsibilities: Compliant Subrecipient Management at Duke
Panelists will examine the roles and responsibilities associated with managing collaborative projects with domestic and international partners. From proposal submission to post award administration, the panelists will survey the complexities associated with subrecipient activities including billing, monitoring, and reporting.
Taking the Stress Out Of Work Relationships and Workplace Change
We often find ourselves in a position where job demands require us to voice opinions, protect our free time, handle seemingly unreasonable demands, and manage increasingly complex and challenging roles. In this session you will be introduced to skills which will win you self-respect, and enable you to deal with work stress in a professional manner.
Budget Justifications: What You and Your PI Need to Know
Sponsors are requiring more extensive details in Budget Justifications and Budget Justifications are increasingly scrutinized in Federal Audits. What details do you need to include in your Budget Justification? Where can you go to find the answers that you need?
This session presents an overview of the components of a Budget Justification providing examples of differing Sponsor expectations and requirements. It outlines the detail that you need to get from your PI and the variations in requirements for different Sponsors, Subcontracts, and budget categories. Examples of comprehensive Budget Justifications for different Sponsors will be provided.
An experienced panel will answer questions and provide a listing of resources to consult for Budget Justification rules and agency-specific requirements.
Bridging the Gap: Understanding the differences between Campus and Medical Center
This session will review the procedural differences between medical center and campus research administration, review real life examples of the complications that arise when crossing the divide, and provide tips and discussion for making multidisciplinary research work. This session is targeted to research administrators of all experience levels who support collaborations between medical center and campus departments.
Senior Business Manager
Managing Effort in a Complex Environment
This session will focus on the multiple and diverse types of effort at Duke University, with special emphasis on effort management strategies at the department level. Panelists will discuss national issues in effort reporting and management, Duke University’s response to effort audits at other institutions, and suggestions for effort projection and management at the department level.
Making the Most of Management Reports
This session will feature demonstrations of the various reports available to Grant Managers to assist in their management duties. Discussion will focus on:
- New Accounting View of Payroll report and MyResearch reports found on the Grants Management tab under Duke@Work (and how to get access to these)
- How to use the new Grants Administrator field with existing SAP R/3 reports
- Master Data tools to data mine information on your grants
- Modifications and assistance in monitoring for CAS items
There will also be opportunity to ask questions regarding other SAP reports and to offer suggestions for reports that would be helpful in grant management in the future.
Show Me the Money!
Managing certain sponsored projects can be a challenging part of post award administration. Learn how the departments impact the compilation of financial reports/invoices. How does OSP prepare the financial report/ invoice? This session will discuss the processes involved in managing and monitoring the post award functions from project inception through project closeout.
Topics will include answers to the following questions:
• What can I charge to this project?
• How does the OSP process work?
• How the financial report/invoice is prepared and what role the department has in this process?
• Where is the money? How do I track revenue?
Breakout Sessions III: 3:30-4:45 p.m.
International Partnerships: A World of Fun!
International collaborators are participating more frequently in proposals and grant awards. With Duke's focus on globalization, this trend will not only continue, but become much more common place across campus. International participation brings new issues for Research Administrators to consider including: contract terms; allowable costs; F&A allowances; IRB, IACUC, and OESO compliance; cost accounting standards; FCPA; exchange rate and currency fluctuation, etc. This session will discuss these issues in relation to our jobs as Grant Managers and Department Administrators.
Applying for and Managing Non-profit Funding: Grant Administration Tips for Successful Programs
Non-profit sponsors have a wide variety of requirements that often do not match the best practices that Duke University uses for federal sponsors such as NIH, NSF and DoD. Grant managers at all levels will benefit from this review of best practices specific to our non-profits sponsors. The complete life cycle of a non-profit sponsored award will be examined, and participants can expect to walk away with detailed information on how Duke grant administration professional can best help their principal investigators apply for and manage such awards. If your department or division receives or could expect to receive funding from a non-profit, this session will help make your job easier and help you avoid common pitfalls with such sponsors. Sponsors under discussion include foundations, corporate philanthropy groups, professional associations & societies, non-governmental organizations, non-profit interest & advocacy groups, and other, small non-profit organizations.
When they come and when they go: Managing Grant Transfers and Terminations
This session will explore the basic elements required to successfully transfer or terminate a grant at Duke. Where do I start? Who do I call? What forms do I use? Panelists will outline the process from start to finish by discussing the roles and responsibilities of the sponsor, institution, principal investigator(s), department(s), and pre-award and post-award offices. Experienced departmental research administrators will share their own best practices for facilitating smooth sailing in and out of Duke University.