The actual costs of fringe benefits are accumulated in the Current Unrestricted Fund as deferred charges (see 19XXXX G/L Accounts). These costs are allocated with each payroll, using the 61XXXX General Ledger account, based on predetermined percentages applied to actual payroll expense.
The percentages used to allocate the cost of fringe benefits are established annually by the Vice President of Finance, but may be revised during the year if necessary. Applicants for grants that require cost estimates for future fiscal years should contact your pre-award office to obtain estimated percentages to be used for future years.
The Department of Health and Human Services (DHHS) formally approves our federal fringe benefit rates. The negotiated rates and projections are available below. These fringe benefit rates should be used for budgeting and long range planning purposes, as well as when preparing grant applications that cross fiscal years.
Two sets of fringe benefit rates are specified for each fiscal year. The "Federal" rates will be used for federal grants and contracts and for Duke Regional Hospital and Duke Raleigh Hospital. The "Non-Federal" rates will be used for all other entities including non-federal grants, contracts, departments, etc. The differentiation in fringe benefit rates reflects the elimination of Federal participation in the reimbursement of the tuition grant fringe benefit program for federally funded grants and contracts and for Duke Regional Hospital and Duke Raleigh Hospital.
Refer to the following for more information or contact Cost and Reimbursement Accounting at (919) 668-5324.