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2023 Symposium for Research Administrators

Symposium Registration
Registration for the Symposium is done in blocks. Each session requires you to register for the offering for that portion of the day.
- MORNING SESSION - includes all participants in a single session.
- OPTIONAL LUNCH CHATROOMS - includes breakout rooms based on different topics.
- CONCURRENT SESSIONS - choose from a selection of smaller offerings.
- AFTERNOON SESSION - includes all participants in a single session.
► Register in Zoom for Symposium Sessions
MORNING | CONCURRENT SESSIONS | AFTERNOON | |
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8:30 AM to 11:30 AM | 1:10 PM to 2:10 PM | 2:30 PM to 3:30 PM | |
REGISTER | Choose from the following sessions | REGISTER | |
Looking Toward the Future |
Session 1: Register | Details |
Session 4: Register | Details |
Faculty Plenary |
Event Agenda
Wednesday, March 15 | Delivery Platform: Zoom
► Morning Session
► Concurrent Sessions
1:00 PM |
CONCURRENT SESSIONS |
SESSION 1: Sharing is Not Always Simple - Exploring Other Payroll Cost Share Tool FAQs REGISTER | SESSION MATERIALS Other Payroll Cost Share often complicates reviewing SAP reports and postings to Duke’s ledger. Join experts as we explore frequently asked questions about other payroll cost share. Participants can submit questions during registration for inclusion in the discussion.
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SESSION 2: Going Abroad? Complexities Presented by International Research Activity Join us for a case study analysis focused on international research activities. The discussion will focus on the key “tells” of international research activities all research administrators should know how to spot. During the session, OERAF will also introduce a new Community of Practice for research administrators who work routinely or want to learn more about international research activity. |
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SESSION 3: Where do I begin? Strategies for Taking Over a Portfolio with an Industry Sponsored Clinical Focus Transitions can be challenging, particularly when taking over portfolios in the clinical research world. Join a panel of research administrators who share tips, tricks, and strategies for efficiently managing these transitions.
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SESSION 4: Communicating Effectively with Others - Sometimes it's us, not them Are you finding yourself in a back-and-forth dialog with a colleague that is frustrating? Do you feel your words get lost in translation when you are speaking? Are you asking yourself, “Why can’t I get my point across?” If so, you are not alone. Effective communication consists of conveying information both verbally and non-verbally to all types of people. We will discuss the art of communicating with peers in one-on-one conversations, meetings, and outside work. This session will provide solutions to hot-button issues, conflict resolution, and self-awareness that can help improve one’s communication skills.
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SESSION 5: Finishing Strong - Closeout from a Business Unit GCA's Perspective A successful closeout requires planning, coordination, and proactive management. Join us for a “how-to” session where business unit research administrators share tips, tricks, and keys to success with project closeouts.
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Session 6: Human Subjects Project Management for Non-Industry Grant Manager Join fellow research administrators to learn more about reportable projects with human subjects. We will discuss PHS human subject forms, ClinCard, different types of budgeting, and other topics unique to this type of research work.
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2:10 PM |
INTERMISSION |
► Afternoon Session
2:30 PM |
FACULTY PLENARYMichael Pencina, Ph.D. |
3:15 PM |
Afternoon Wrap-Up |
Continuing Education
We are excited that you’ve chosen to attend the 2023 Virtual Symposium for Research Administrators. Continuing education will be available for this year’s symposium. Read on to learn more.
- CREDIT IS NOT RELATED TO SURVEY COMPLETION
- Zoom will monitor and record your attendance in all sessions and will assign credit based on the length of time that you were engaged.
- Participants must be logged in via a computer or app on a mobile device to earn credit for their attendance in the session. Dialing in via phone where visual images are unavailable will not qualify for continuing education credit. Using a phone for the audio portion is allowed when paired with logging in via a computer or mobile device.
- Continuing education credit will be issued in increments of 0.5 hours up to 5.5 hours for the entire day. If you can only join us for part of the event, OERAF will capture the amount of time you attend. Prior notification is not needed.
- OERAF will load credit into the RCC Training Tracker after the symposium. Please note that credits may take up to three weeks to appear in the Training Tracker due to the high volume of attendance.
- OERAF will email the community once credits are available in the RCC Training Tracker. Please contact OERAF if your credits do not appear within 3 weeks.
- Session recordings will be available for viewing after the event; however, continuing education credit will not be available to those who watch the recorded sessions.
Symposium credits can be counted toward maintaining your existing RAA, AGM, RAI, FCC, and RCC certifications for the FY23 certification year. They do not count towards the RAI-LS requirement. To learn more, please refer here: Continuing Education.
For questions about the symposium website, please contact OERAF at ResearchFinanceEd@duke.edu.
Helpful Zoom Guidance
Duke University Zoom Domain | https://duke.zoom.us/ |
Login to Zoom
Attendee Guides
- Participant guide to Zoom Meetings
- How to join a meeting
- How to connect to audio
- How to view captions
- Attendees guide to Zoom Webinars (select Attendees tab)
- How to join a webinar
- How to connect to audio
- How to ask the host and panelists questions
Session Features
Frequently Asked Questions
Registration, Access & Materials
Click the Zoom registration link for the Morning and Afternoon sessions. Registration is required, but attendance is not capped.
Make sure to use the dedicated Zoom link issued to you and not to another individual. Sharing links will jeopardize your CE.
Registration links are provided for each session at the top of this page and in the agenda. You will be provided a Zoom Meeting link to access the session after registering.
Only registered participants will receive credit for attending a concurrent session. You will NOT recieve credit if you join without registering.
You need to register for both.
The main sessions are where everyone returns to a single Zoom meeting and registration is not capped.
Concurrent sessions let you select from available topics. Registration for these are capped to maintain managable discussions and interaction.
Yes, concurrent sessions have limited seats to make discussions and participation manageable. Please select a different session if a Concurrent session is full.
Session facilitators have the option to share sessions materials including slides and handouts. Some sessions may be available again after the symposium, whether via recording or a live session, although we cannot guarantee that every session will be available.
The confirmation emails include a link to cancel your registration. Search for "You can cancel your registration at any time."
Technical Support
OERAF is able to help with some issues within Zoom. Please email us at ResearchFinanceEd@duke.edu.
Please contact DHTS or OIT for general computing questions or personal settings troubleshooting.
Please contact us promptly at Researchfinanceed@duke.edu. Otherwise, you are issued CE based on the time you are in the session. Credit is rounded to the nearest half hour.
NO. You must use the dedicated Zoom URL issued when registering for the sessions. Using someone else's link means you will appear under their name in the attendance reports. We cannot confirm your attendance or provide CE if you enter using a different URL.
We recommend you register again if you cannot find your Zoom URL or open your Zoom account at https://duke.zoom.us/meeting#/ to see your existing registration URLs.
Make sure to use the Net ID@duke.edu email addresses to register. Duke Zoom accounts are issued using that email format and the system will not recognize your account otherwise.
Do not use first.last@duke.edu, name@mc.duke.edu, or any other derivative.
- Log in to Zoom before the session using your Duke credentials
- Online at https://duke.zoom.us
- Zoom Desktop app using the SSO login option
- Join the session with the link issued to you after registration
- DO NOT SHARE LINKS WITH OTHERS
- Using a shared link lists you as the original owner in reports instead of as yourself
Don't worry! The survey is entirely optional.
You will also have a second chance to submit a survey based on attendance in the AM and PM webinar sessions. Zoom will send an automated email the day after the event with a Qualtrics link to a general survey that allows you to give feedback on the AM, PM, and Concurrent Sessions.
Continuing Education Credits
Credit hours are issued based on the time you spend in the sessions, rounded to the nearest half hour.
You don't have to attend all the sessions to get CE. Credit hours are issued based on the time you spend in the sessions, rounded to the nearest half hour.
- Click on one of the registration links provided.
- Enter the correct Duke Unique ID (DUID) during registration. You can look up your DUID using the Duke Directory. This is the identifier used by the LMS to add CE credit. Entering the wrong DUID will jeopardize your CE.
- Attend the sessions using your personal registration link. Do not use a shared link to join any sessions. This will prevent you from being recorded as in attendance.
- OERAF then issues credit hours based on the time spent in Symposium sessions for the entire day.
Please allow five (5) weeks for credits to appear.
If the five (5) week period has gone by and there are questions about the Symposium credits, please contact OERAF at ResearchFinanceEd@duke.edu.
- Using the wrong ID or mistyping your Duke Unique ID at registration. This is an 7-digit ID number, not your alphanumeric Net ID. Find yours in the Duke Directory.
- Using someone else's registration link to join a session instead of your own. Doing so lists you as the owner of the URL and not yourself in attendance reports.
- Joining by phone only and not using a computer to watch the session. Phone-only access is not tracked in attendance reports.
Don't worry! The survey is entirely optional.
You will also have a second chance to submit a survey based on attendance in the AM and PM webinar sessions. Zoom will send an automated email the day after the event with a Qualtrics link to a general survey that allows you to give feedback on the AM, PM, and Concurrent Sessions.