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Research Administration Academy (RAA)
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Research Administration Academy (RAA) is designed to provide grant managers at Duke University with basic knowledge of the core principles of research administration, as well as “hands on” training in common grant management tasks. The RAA program is applicable to grant managers who perform essential tasks associated with proposal submission and grant management after the award.
The RAA program provides numerous benefits for both the employee and the institution. Employee benefits include development of functional grant management skill sets, and a clearer understanding of grant management responsibilities at Duke University. The investment by Duke University into its employees will provide the organization with a stronger employee commitment, a more stable and highly trained employee base, better information on which to make hiring decisions, increased support to Duke’s faculty, and improved financial controls.
The Research Administration Academy is open to any Duke University employee involved in research administration. RAA certification is a requirement for grant managers in the following Duke Human Resources job classifications: Grants and Contracts Administrator (2647); Grants and Contracts Manager (2648); Senior Grants and Contracts Manager (2649); Research Administrator (2627); Research Administration Manager (2628); Associate Director, Research Administration (2629).
Successful completion of the following is required before an employee can participate in RAA:
- Introduction to SAP (online)
- Introduction to Duke Accounting and Business Practices – Duke University and School of Medicine
- Introduction to Duke General Ledger Accounts – Research Administration (online)
- SAP University Reporting: Sponsored Projects
- Sponsored Project System (SPS) - ORA or ORS (campus only)
- Sponsored Project Web Reporting
- QuickStart in Research Administration (online)
Employees must also have access to the following Duke systems:
- Sponsored Project System (SPS)
- Grant Management tab in Duke@WORK
The application for the Fall 2019 cohort will open on June 10, 2019 and close on July 22nd, 2019. The employee and the employee’s supervisor must complete an online application form (link available only during the application period) for the RAA program. The application will be reviewed, and selected applicants will be enrolled into the RAA curriculum.
The RAA program consists of 5 Core classes, 4 selected electives, and the RAA Final Exam.
Required employees should refer to HR requirements and make a plan with their supervisor, but typically must complete RAA within 12 months of hire. RCC requires all participants to complete all certification requirements (including final exam) within 18 months of enrollment – this timeline is separate from any HR requirements associated with hire date. If the certification is not completed with this window, enrollment in the program will be terminated.
The core consists of pre-and post-award material, and is required for all participants enrolled in the RAA certificate program. There are four required core classes taught by RCC and one required core class taught by Financial Training, which provide fundamental concepts governing research administration, including rules, regulations, compliance actions, Duke systems and offices, and the core functions performed by grant managers. Participants must attend the required core classes:
- RAA Orientation
- Basic Compliance and the Uniform Guidance
- Research Administration Fundamentals 101
- Research Administration Fundamentals 102
- Research Administration Fundamentals 103
- Procuring Goods & Services - Research Administration
Electives are classes that are designed to provide skill development in specific functions related to pre-award and post-award. Electives are “clustered” for convenience in selecting the most appropriate course of study. The clusters are: Pre-award; Post-award; and Clinical Trial management. Supervisors should work closely with RAA participants to select the appropriate electives for the work performed by the participant.
The electives are chosen collaboratively by the supervisor and participant. The matrix allows the supervisor to identify the functions currently being performed by the participant, and to select the electives most pertinent to current assignments. Four electives are required to complete the certificate program and must be scheduled and completed after the required core curriculum courses are complete.
The electives available are listed below.
- Intergovernmental Personnel Act (IPA) & the VA
- Memorandums of Understanding & Personal Service Agreements
- Other Support and Current and Pending (link available soon)
- ORS Introduction to Subcontracts/Subawards - Campus ONLY
- Grants, Contracts, and Compliance 101 – Campus ONLY
- Grants, Contracts, and Compliance 102 – Campus ONLY
- Grants, Contracts, and Compliance 103 - Campus ONLY
- SAP/Duke@Work Intensive for Research Administrators
Industry Sponsored Clinical Research Electives:
After all core and supervisor-selected elective classes are successfully completed, the participant must notify RCC via e-mail at firstname.lastname@example.org
Each RAA class has an associated assessment which must be completed to be marked successful for the course. There is only one attempt allowed.
Some classes have required pre-learning. You must complete all assignments in the designated time frame to receive credit for a class.
Failure to complete any required component of a class: pre-work, assessment, or course evaluation will result in not receiving credit for the class.
RAA participants must also pass a proctored final exam. The exam features randomly selected test questions that address core materials, plus a customized section that features questions from the selected electives. RAA participants are eligible to sit for the proctored exam only after all course requirements have been met.An RAA participant will successfully complete the RAA program if his/her final grade is 80% or greater. Final grades are weighted 60% of the final exam score and 40% of the average of the individual course assessments taken throughout the course of study. If an RAA participant receives a low score (<80%) on any part of the final exam, his or her completion certificate will be held until RCC can have appropriate discussions to determine next steps.
Program participants are given opportunities to provide anonymous feedback on each individual course and on the RAA program as a whole. The future success of this career development opportunity relies on the candid feedback from all program participants and supervisors. RCC welcomes and appreciate all feedback and will make every effort to maintain and improve upon the highest standards for the program.
Any questions about RCC policies should be sent to email@example.com