2013: Dynamics for Tomorrow’s Research Administration

Contracting: What Every Department Needs to Know

Presenters:  Jennifer McCallister, Charlyne Shivers, Jim Lux, Erin Thacker, Keith Hurka-Owen and Brian Lowinger

Whether Duke is a subrecipient on another institution’s award, or sending out a subaward on a Duke project, there are many common issues that arise that will affect award management.  This session will provide you with information on common pitfalls, roles and responsibilities, and valuable information on how to manage projects when working with outside entities. Included will be “hot topics” – audit issues and other critical points to know about when managing a contractual research agreement.
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Challenges in International Collaborations

Presenters:  Mark Stomski, John Jenkins, and Christy Michels

As research expands to global proportions, there are ever increasing challenges to developing and maintaining compliant collaborative partnerships with foreign entities.  Join us for an exploration of the questions departments need to ask in order to be prepared to manage international sponsored activities.   Topics will include export controls, understanding local rules and regulations, when to call in the experts!
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Fundamentals of Clinical Trial Financial Management

Presenters:  Michelle Smith and Lindsey Spangler

This session is designed to provide you with an understanding of the various components of a clinical trial budget and the need for communication between research and financial personnel.  In addition, you will gain an understanding of budget development, revenue and effort management processes, importance of financial reporting, how to analyze financial reports, and essential reports/tools for financially managing a project.
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Professional Development:  Stress Management and the Research Administrator

Presenters:  Dave Mineo and Jennifer Shambrook

In research administration and life in general stress is a continuous occurrence.  Meeting deadlines, working with challenging individuals, keeping up with sponsor demands for timely information, and working long hours all contribute to a workplace that can be extremely stressful.  This session will explore the factors associated with stress, discuss the long term impact of stress in our lives and provide ideas to help you cope and even reduce the stress associated with our work and lives.
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Services, Support and Structure: The New Clinical Research Study Initiation Process at Duke

Presenters:  Denise Snyder (dept. representation/input provided by Bonnie Funk & Lynn Spear)

This session will provide information from both the departmental and DOCR perspective on the new study initiation process and how the Duke Office of Clinical Research works with study teams to navigate this process.  We will discuss how studies are identified as needing to be built in Maestro Care and the various areas that DOCR reviews prior to and during study initiation meetings such as qualifying trial status, schedule of events, payment arrangements, and ClinicalTrials.gov registration. Additionally, we will discuss other services provided by DOCR that may be useful to your study teams such as data management, coordinator effort, and ClinicalTrials.gov results reporting assistance.
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The 10 Most Common Submission Mistakes and How to Avoid Them

Presenters:  Denise Wynn, Adam Kuehn, Laurianne Torres, and Gwen Wright

Deadlines are looming, last minute changes, and balky government systems….does this sound familiar?  This interactive and lively panel will discuss the ten most common errors in preparing and submitting proposals, both from the perspective of the department and from the viewpoint of the central pre-award offices.  Puzzled by “return for changes?”  Wonder why your proposal won’t process?  Join us for some sound advice, tips and suggestions for ways to manage the last minute rush.
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Audits, A-81, Subaccounting and Bears – Oh My!

Presenters:  James Luther and Julie Cole

The old song, “The Times They are a Changing” could have applied to the current federal picture.  From new reporting requirements to the much anticipated combined “super circular,” grant managers must keep up with multiple changes in processes, systems and regulatory requirements.  This session will feature a fast paced summary of key issues that are changing the way we conduct business with the federal government, and how Duke is addressing these changes in ways that support the PI and the grant manager.

Subrecipient Monitoring for the Department: What is Our Collaborator Doing?

Presenters:  Windy Batten, Charlyne Shivers and Heather Ellis

This session will discuss the departments’ role in managing and monitoring subrecipients and why this process is so important.  Discussion will feature information on what auditors expect institutions to do in monitoring subrecipients, recent audits and lessons learned, and best practices to protect your PI and the university.  Keeping up with a collaborating entity on a regular basis is critical to success.  This session suggests best practices to ensure both compliance and project success.