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2023 Symposium for Research Administrators

NAVIGATION

Registration
Agenda
Concurrent Sessions
Continuing Education
Zoom Guidance
FAQs

Symposium logo of basketball ticket

Symposium Registration

Registration for the Symposium is done in blocks. Each session requires you to register for the offering for that portion of the day.

  1. MORNING SESSION - includes all participants in a single session. 
  2. OPTIONAL LUNCH CHATROOMS - includes breakout rooms based on different topics. 
  3. CONCURRENT SESSIONS - choose from a selection of smaller offerings.
  4. AFTERNOON SESSION - includes all participants in a single session. 

► Register in Zoom for Symposium Sessions

MORNING CONCURRENT SESSIONS AFTERNOON
8:30 AM to 11:30 AM 1:10 PM to 2:10 PM 2:30 PM to 3:30 PM
REGISTER Choose from the following sessions REGISTER

Looking Toward the Future
Tech Talk
Keynote Speaker

Session 1: Register
Session 2: Register
Session 3: Register

Session 4: Register
Session 5: Register 
Session 6: Register

Faculty Plenary
Afternoon Wrap-Up

     

    Event Agenda

    Wednesday, March 15 | Delivery Platform: Zoom

    ► Morning Session 

    8:30 AM                               
    WELCOME AND INTRODUCTION

    The Office of Education for Research Administration and Finance
    8:40 AM 
    LOOKING TOWARD THE FUTURE

    Join Duke research leaders for a live fireside chat as we discuss what lies ahead for research at Duke and the impacts to research administration.  Attendees have an opportunity to submit questions as part of registration.  

    • Jennifer Lodge, Vice President for Research and Innovation
    • Geeta Swamy, Associate Vice President for Research and Innovation, SOM Vice Dean for Scientific Integrity
    • Christopher Freel, Associate Vice President for Research and Innovation
    9:20 AM
    Tech Talk 

    Learn about new SAP and myRESEARCHhome transactions and tools that will be available in the coming months. 

    ► Introducing a New Transaction for Manual Journal Entries in SAP - FV50

    • Gwen Hall-DiFabio, OERAF
    • Kristin Lawrence, OERAF

    ► New Tools for Effort and Commitment Management in MRH

    • Blake Perrault, IT Service Line Owner, Research Administration
    10:00 AM
    Intermission
    10:20 AM
    Keynote: Stress and Time Management - When it seems you can't manage anything

    People are working more hours than ever and are feeling overwhelmed and disconnected. This session is packed with tips, including over a dozen ideas for reducing stress, stress questions that will forever change the way you think, tips for time management, and a good dose of humor and motivation. If you get just one idea that saves you 15 minutes daily, that’s four days a year! And who couldn’t use four more days

    • Denise Ryan, Firestar
    11:30 AM
    MID-DAY BREAK

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    ► Concurrent Sessions

    1:00 PM                                           
    CONCURRENT SESSIONS
    • Participants should register for ONE concurrent session
    • Session Materials will become available closer to the event date

    SESSION 1: Sharing is Not Always Simple - Exploring Other Payroll Cost Share Tool FAQs

    REGISTER | SESSION MATERIALS

    Other Payroll Cost Share often complicates reviewing SAP reports and postings to Duke’s ledger. Join experts as we explore frequently asked questions about other payroll cost share. Participants can submit questions during registration for inclusion in the discussion.

    • Dreama Cullipher – Research Administration Manager, Office of Post Award Administration
    • Michelle Rigsbee – Associate Director, Research Administration, Office of Post Award Administration
    • Nate Martinez-Wayman – Director, Sponsored Programs and Cost Analysis, Office of Post Award Administration
    • Tonya O’Dell – Research Administration Manager, Campus Award Management

    SESSION 2: Going Abroad? Complexities Presented by International Research Activity

    REGISTER | SESSION MATERIALS

    Join us for a case study analysis focused on international research activities. The discussion will focus on the key “tells” of international research activities all research administrators should know how to spot. During the session, OERAF will also introduce a new Community of Practice for research administrators who work routinely or want to learn more about international research activity.

    • Broderick Grady, Director of Research Administration, RASR
    • Alissa Wallace, Senior Contracts & Grants Manager, DGHI
    • Heather Tunnell, Senior Contracts & Grants Manager, CGMT

    SESSION 3: Where do I begin? Strategies for Taking Over a Portfolio with an Industry Sponsored Clinical Focus

    REGISTER | SESSION MATERIALS

    Transitions can be challenging, particularly when taking over portfolios in the clinical research world.  Join a panel of research administrators who share tips, tricks, and strategies for efficiently managing these transitions.

    • Erin Clelland, Ph.D. - Grants and Contracts Manager, RASR
    • Tim Lee - Senior Grants and Contracts Manager, RASR
    • Tony Belch -  Grants and Contracts Manager, RASR 

    SESSION 4: Communicating Effectively with Others - Sometimes it's us, not them

    REGISTER | SESSION MATERIALS

    Are you finding yourself in a back-and-forth dialog with a colleague that is frustrating?  Do you feel your words get lost in translation when you are speaking? Are you asking yourself, “Why can’t I get my point across?”  If so, you are not alone.  Effective communication consists of conveying information both verbally and non-verbally to all types of people. We will discuss the art of communicating with peers in one-on-one conversations, meetings, and outside work. This session will provide solutions to hot-button issues, conflict resolution, and self-awareness that can help improve one’s communication skills. 

    • Tolise Dailey - Director of Training and Education Development, Office of Research Administration
    • Abby Guillory - Director of Education and Training, North Carolina State University  

    SESSION 5: Finishing Strong - Closeout from a Business Unit GCA's Perspective

    REGISTER | SESSION MATERIALS

    A successful closeout requires planning, coordination, and proactive management.  Join us for a “how-to” session where business unit research administrators share tips, tricks, and keys to success with project closeouts.    

    • Dana Clar - Grants and Contracts Manager, CGMT
    • George Toutloff - Grants and Contracts Manager, Ophthalmology 
    • Lorrie Robbins - Senior Grants and Contracts Manager, CGMT
    • Katie Williams - Grants and Contracts Administrator, Associate, RASR 
    • Molly McCarthy - Associate Director, ORA 
    • Valerie Abbott - Associate Director, Campus Award Management 

    Session 6: Human Subjects Project Management for Non-Industry Grant Manager

    REGISTER | SESSION MATERIALS

    Join fellow research administrators to learn more about reportable projects with human subjects. We will discuss PHS human subject forms, ClinCard, different types of budgeting, and other topics unique to this type of research work.

    • Chelsea Penumarthy - Director of Research Administrator, RSAR
    • Dana Sanders - Director of Research Administrator, RSAR
    • Mimi Davis - Senior, Grants and Contracts Manager, CGMT
    2:10 PM
    INTERMISSION

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    ► Afternoon Session

    2:30 PM        
    FACULTY PLENARY

    Michael Pencina, Ph.D.
    Professor of Biostatistics & Bioinformatics
    Director of Duke AI Health
    Vice Dean of Data Science & Information Technology
    Duke School of Medicine                                                                                                                                                                                                                                
    3:15 PM
    Afternoon Wrap-Up

     

    Continuing Education

    We are excited that you’ve chosen to attend the 2023 Virtual Symposium for Research Administrators. Continuing education will be available for this year’s symposium. Read on to learn more.

    • CREDIT IS NOT RELATED TO SURVEY COMPLETION
    • Zoom will monitor and record your attendance in all sessions and will assign credit based on the length of time that you were engaged.
    • Participants must be logged in via a computer or app on a mobile device to earn credit for their attendance in the session. Dialing in via phone where visual images are unavailable will not qualify for continuing education credit. Using a phone for the audio portion is allowed when paired with logging in via a computer or mobile device.
    • Continuing education credit will be issued in increments of 0.5 hours up to 5.5 hours for the entire day. If you can only join us for part of the event, OERAF will capture the amount of time you attend. Prior notification is not needed.
    • OERAF will load credit into the RCC Training Tracker after the symposium. Please note that credits may take up to three weeks to appear in the Training Tracker due to the high volume of attendance.
    • OERAF will email the community once credits are available in the RCC Training Tracker. Please contact OERAF if your credits do not appear within 3 weeks.
    • Session recordings will be available for viewing after the event; however, continuing education credit will not be available to those who watch the recorded sessions.

    Symposium credits can be counted toward maintaining your existing RAA, AGM, RAI, FCC, and RCC certifications for the FY23 certification year. They do not count towards the RAI-LS requirement. To learn more, please refer here: Continuing Education.

    For questions about the symposium website, please contact OERAF at ResearchFinanceEd@duke.edu.

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    Helpful Zoom Guidance

    Duke University Zoom Domain https://duke.zoom.us/
    Login to Zoom
    Attendee Guides
    Session Features

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    Frequently Asked Questions

    Registration, Access & Materials

    Click the Zoom registration link for the Morning and Afternoon sessions.  Registration is required, but attendance is not capped. 

    Make sure to use the dedicated Zoom link issued to you and not to another individual. Sharing links will jeopardize your CE. 

    Registration links are provided for each session at the top of this page and in the agenda. You will be provided a Zoom Meeting link to access the session after registering.

    Only registered participants will receive credit for attending a concurrent session. You will NOT recieve credit if you join without registering. 

    You need to register for both.

    The main sessions are where everyone returns to a single Zoom meeting and registration is not capped.

    Concurrent sessions let you select from available topics. Registration for these are capped to maintain managable discussions and interaction. 

    Yes, concurrent sessions have limited seats to make discussions and participation manageable. Please select a different session if a Concurrent session is full. 

    Session facilitators have the option to share sessions materials including slides and handouts. Some sessions may be available again after the symposium, whether via recording or a live session, although we cannot guarantee that every session will be available.

    The confirmation emails include a link to cancel your registration. Search for "You can cancel your registration at any time," and click the Cancel link.

    This is because you are trying to use a version of your email that is not associated with your Duke-issued Zoom account.

    Please go to https://duke.zoom.us/profile and check what is listed under "Sign In Email" to identify your registered email address. The standard format used to create Zoom accounts at Duke is usually your NetID@duke.edu email address.

    You can look up your Duke Directory entry by searching your name. It includes your Duke Unique ID and Net ID.

    Technical Support

    OERAF is able to help with some issues within Zoom. Please email us at ResearchFinanceEd@duke.edu.

    Please contact DHTS or OIT for general computing questions, personal audio settings, AV troubleshooting, and larger Zoom account issues.

    Please contact us promptly at Researchfinanceed@duke.edu. Otherwise, you are issued CE based on the time you are in the session. Credit is rounded to the nearest half hour.

    NO. You must use the dedicated Zoom URL issued when registering for the sessions. Using someone else's link means you will appear under their name in the attendance reports and block the owner from joining the session. 

    We recommend you register again if you cannot find your Zoom URL or open your Zoom account at https://duke.zoom.us/meeting#/ to see your existing registration URLs.

    Contact ResearchFinanceEd@duke.edu if you are unable to re-register.

    Make sure to use the Net ID@duke.edu email addresses to register. Duke Zoom accounts are issued using that email format and the system will not recognize your account otherwise. 

    Do not use first.last@duke.edu, name@mc.duke.edu, or any other derivative.

    1. Log in to Zoom before the session using your Duke credentials
    2. Update your Display Name to include your NetID (e.g. John Doe jdoe123)
    3. Join the session with the link in the Zoom registration confirmation email or Outlook Event (.ics) file download

    More information is available in our Zoom Guide for Symposium Attendees

    Continuing Education Credits

    Credit hours are issued based on the time you spend in the sessions, rounded to the nearest half hour.

    You don't have to attend all the sessions to get CE. Credit hours are issued based on the time you spend in the sessions, rounded to the nearest half hour.

    1. Click on one of the registration links provided. 
    2. Enter the correct Duke Unique ID (DUID) during registration. You can look up your DUID using the Duke Directory. This is the identifier used by the LMS to add CE credit. Entering the wrong DUID will jeopardize your CE.
    3. Attend the sessions using your personal registration link. Do not use a shared link to join any sessions. This will prevent you from being recorded as in attendance.
    4. OERAF then issues credit hours based on the time spent in Symposium sessions for the entire day.

    Please allow five (5) weeks for credits to appear.

    If the five (5) week period has gone by and there are questions about the Symposium credits, please contact OERAF at ResearchFinanceEd@duke.edu.

    1. Using the wrong ID or mistyping your Duke Unique ID at registration. This is an 7-digit ID number, not your alphanumeric Net ID. Find yours in the Duke Directory.
    2. Using someone else's registration link to join a session instead of your own. Doing so lists you as the owner of the URL and not yourself in attendance reports.
    3. Joining by phone only and not using a computer to watch the session. Phone-only access is not tracked in attendance reports.

    Displayed Heading above the FAQ list

    Click the Zoom registration link for the Morning and Afternoon sessions.  Registration is required, but attendance is not capped. 

    Make sure to use the dedicated Zoom link issued to you and not to another individual. Sharing links will jeopardize your CE. 

    Registration links are provided for each session at the top of this page and in the agenda. You will be provided a Zoom Meeting link to access the session after registering.

    Only registered participants will receive credit for attending a concurrent session. You will NOT recieve credit if you join without registering. 

    You need to register for both.

    The main sessions are where everyone returns to a single Zoom meeting and registration is not capped.

    Concurrent sessions let you select from available topics. Registration for these are capped to maintain managable discussions and interaction. 

    Yes, concurrent sessions have limited seats to make discussions and participation manageable. Please select a different session if a Concurrent session is full. 

    Session facilitators have the option to share sessions materials including slides and handouts. Some sessions may be available again after the symposium, whether via recording or a live session, although we cannot guarantee that every session will be available.

    The confirmation emails include a link to cancel your registration. Search for "You can cancel your registration at any time," and click the Cancel link.

    This is because you are trying to use a version of your email that is not associated with your Duke-issued Zoom account.

    Please go to https://duke.zoom.us/profile and check what is listed under "Sign In Email" to identify your registered email address. The standard format used to create Zoom accounts at Duke is usually your NetID@duke.edu email address.

    You can look up your Duke Directory entry by searching your name. It includes your Duke Unique ID and Net ID.