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Biweekly and Monthly Payroll Forms Matrix

FORMS REQUIRED FOR EMPLOYEES

CITIZENSHIP
STATUS
FNF**
PERMANENT RESIDENT
(Green Card Holder)
X
X
Not
Req.
X
X
Not
Req.
Not
Req.
NONRESIDENT
for TAX PURPOSES
(Has Not Met SPT***)
X
1
2
3
3
5
5
RESIDENT
for TAX PURPOSES
(Has Met SPT)
X
1
2
4
4
5
5
  1. Form I-9 must be completed by Duke Visa Services.
  2. FNF must be completed by the employee. Upon completion, the employee should schedule an appointment with the Visa Services for visa certification.
  3. Form W-4 is limited to single marital status, can claim no more than “1” withholding allowance. Effective January 1, 2007, the additional withholding is no longer required. The individual is required to write the term "Nonresident Alien" on line 6 of the W-4 Form and line 2 of the NC-4 Form.
  4. Residents for tax purposes are not restricted to specific withholding requirements.
  5. Employee completes 8233 Form and required attachement in order to claim tax treaty exemption.
    Employee must obtain witness signature.

***SPT is defined as "substantial presence test"
**FNF is defined as "Foreign National Form"