For employees: W-2 forms for those individuals who have opted to receive paper copies will be mailed to employee home addresses on file with the Corporate Payroll offices as of December 31 of each year. The W-2s will be mailed to terminated employees at their home addresses by January 31.
Active employees will be able to view and print their W-2s online through Duke@Work. Employees will receive an email notification when the W-2 is available.
For non-compensatory recipients (students receiving scholarships, fellowships, specific summer internships, and postdoc scholars): Students who have elected to have withholdings taken from their award payment and postdoc scholars will receive 1099 forms mailed to the home addresses on file with the Corporate Payroll office as of December 31 of each year. All other non-compensatory recipients will receive a courtesy letter reflecting payments for the year, which will be mailed to the home address on file with Corporate Payroll. Form 1099 will be mailed to terminated non-compensatory recipients at their home addresses by January 31.
For foreign nationals: In instances where foreign nationals receive form 1042s (employee earnings covered by a tax treaty and all non-compensatory recipients), form 1042s will be mailed by March 15.