The Office of Post Award Administration (OPAA) supports the grants & contracts management community with sponsored research activities related to Subrecipient Risk Assessment, Monitoring & Payment Management; Sponsored Effort Certification & Management; Compliance Monitoring; Cost Accounting; and Sponsor Audit Coordination.
Subrecipient Risk Assessment, Monitoring & Payment Management
- Provide management for externally-funded subawards, monitor subaward invoices for compliance, process invoices for payments.
- Support research administrators with issues related to subrecipient invoicing.
- Obtain audit and financial information from all subrecipients, complete compliance risk assessments.
- Perform monthly desk reviews of sampled subrecipient invoices to confirm supporting documentation, verify invoice accuracy, and monitor for subrecipient compliance with subaward terms and conditions.
Sponsored Effort Certification & Management
- Monitor the ECRT effort certification system to ensure that all required effort statements are certified and processed.
- Review and approve termination notices in NIH NRSA awards.
- Collaborate with the Graduate School to manage cost allocations for Tuition Remission.
- Remove unallowable fringe benefits.
Compliance Monitoring
- Develop and implement risk-based compliance monitoring in collaboration with institutional partners.
- Partner with central offices to educate the research community, identify best practices, and increase the awareness of compliance with federal and institutional policies related to sponsored research administration.
Cost Accounting
- Prepare and negotiate the Facilities and Administrative (F&A) cost rate with the Department of Health and Human Services.
- Annually review and approve rate proposals for internal Service Centers to determine compliance with Federal Uniform Guidance regulations and Duke University GAP procedures.
Sponsor Audit Coordination
- Manage the engagement with all external auditors for reviews and monitoring of costing principles and financial regulatory compliance on sponsored awards.
- Provide support for annual Single Audit Uniform Guidance review of Federally-funded sponsored activity.
For questions regarding the financial reporting, billing, and cash collections for sponsored projects, please contact the Post Award Financial Management team.