Post Award Financial Management (PAFM) is responsible for the accounting of sponsored activity at Duke, which includes administering the financial reporting, billing, and cash collections for sponsored projects.
The following teams are part of the sponsored research umbrella – serving the School of Medicine, School of Nursing and Campus.
- Treasury Billing Services (TBS) – TBS Award Setup and TBS Billing
- Post Award Financial Management (PAFM) – Billing Sections and Liaisons
- Accounts Receivable (AR)
TBS, PAFM and AR work together to provide consistent award setup/updates, timely invoicing and close-out of awards and collection activities.
Departmental Teams
TBS Award Setup is responsible for the following:
- Final approval of WBSE request (reportable and non-reportable)
- Completes setup and maintains updating sponsored research WBSEs includes master data, CONS, budget and billing record
- BFR changes
- Closing non-reportable WBSEs
Contact TBS Award Setup at tbsawardsetup@duke.edu
TBS Billing and Distribution is responsible for the following for reportable sponsored projects:
- Processes all expedited routine invoices
- Submits all invoices and reports to sponsor
Contact TBS Billing at tbsbilling@duke.edu
PAFM Billing and Reporting and is comprised of five billing sections that are assigned by BFR, specific awarding sponsor or federal contract. The assigned billing section is reflected in WBSE master data.
PAFM Billing and Reporting is responsible for the following for reportable sponsored projects:
- Routine invoices that are not designated as expedited
- All final invoices
- All financial reports
- Letter of credit (LOC) draws
- Closeouts
Contact PAFM at postawardfm@duke.edu
PAFM liaisons are assigned by BFR and the assigned liaison is reflected in WBSE master data.
PAFM liaisons are responsible for the following for reportable sponsored projects:
- Central point of contact for departments regarding sponsored research activity
- Works with departments to close complex projects or projects with issues/revisions
- Works with Campus and ORA Award Management teams to resolve issues
- Approver for capital equipment through Buy@Duke
Contact PAFM liaisons at pafmliaisons@duke.edu
Performs collections and payment processing for sponsored research (student and patient receivables are excluded)
Contact Accounts Receivable at accountsreceivable@duke.edu