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  5. 7xxxxx: Recharges

7xxxxx: Recharges

I. GENERAL

Recharge G/L accounts are used to record services provided by a Duke service center to a Duke customer. A service center's primary purpose is to provide services to Duke customers and bill for those services. Each University service center has been assigned its own 7xxxxx G/L account.

No one other than the service center should use these codes unless moving a charge to another cost object; in this case, use the G/L account for both the debit and credit on the journal voucher.

II. GUIDELINES

When a service center transacts business with an entity, the service center charges the Duke customer using their assigned recharge G/L account on both the debit and credit side of the transaction. By using the recharge account on both sides of the transaction, the net effect on the university as a whole is zero. Because of this, charges to recharge accounts cannot be reclassified to any other G/L account.

EXAMPLE:

The Accounting Department rents copy equipment from Office Product's Copy Equipment Rentals department (a service center). The Copy Equipment Rental department will charge Accounting's cost object using G/L account 714100-Copy Equipment Rentals Recharge and will credit their own cost object using G/L account 714100:

    Debit Credit
Accounting Department's fund: 1571199-714100 225.00  
Office Products' rental fund: 1579999-714100   225.00

 

III. G/L ACCOUNT DEFINITIONS