Recharge G/L accounts are used to record services provided by a Duke service center to a Duke customer. A service center's primary purpose is to provide services to Duke customers and bill for those services. Each University service center has been assigned its own 7xxxxx G/L account.
No one other than the service center should use these codes unless moving a charge to another cost object; in this case, use the G/L account for both the debit and credit on the journal voucher.
When a service center transacts business with an entity, the service center charges the Duke customer using their assigned recharge G/L account on both the debit and credit side of the transaction. By using the recharge account on both sides of the transaction, the net effect on the university as a whole is zero. Because of this, charges to recharge accounts cannot be reclassified to any other G/L account.
The Accounting Department rents copy equipment from Office Product's Copy Equipment Rentals department (a service center). The Copy Equipment Rental department will charge Accounting's cost object using G/L account 714100-Copy Equipment Rentals Recharge and will credit their own cost object using G/L account 714100:
|Accounting Department's fund:||1571199-714100||225.00|
|Office Products' rental fund:||1579999-714100||225.00|
III. G/L ACCOUNT DEFINITIONS
A. CENTRAL ADMINISTRATION RECHARGES
This GL is used to account for credits for repairs performed under the Devil's Pledge Warranty Program.
New service component starting in F2014.
B. SCHOOL OF MEDICINE SERVICE CENTER RECHARGES
C. PROVOST SERVICE CENTER RECHARGES
D. OTHER RECHARGES
This G/L account should be used to sweep DRH EOHW into the fringe pool.