I. GENERAL
Recharge G/L accounts are used to record services provided by a Duke service center to a Duke customer. A service center's primary purpose is to provide services to Duke customers and bill for those services. Each University service center has been assigned its own 7xxxxx G/L account.
No one other than the service center should use these codes unless moving a charge to another cost object; in this case, use the G/L account for both the debit and credit on the journal voucher.
II. GUIDELINES
When a service center transacts business with an entity, the service center charges the Duke customer using their assigned recharge G/L account on both the debit and credit side of the transaction. By using the recharge account on both sides of the transaction, the net effect on the university as a whole is zero. Because of this, charges to recharge accounts cannot be reclassified to any other G/L account.
EXAMPLE:
The Accounting Department rents copy equipment from Office Product's Copy Equipment Rentals department (a service center). The Copy Equipment Rental department will charge Accounting's cost object using G/L account 714100-Copy Equipment Rentals Recharge and will credit their own cost object using G/L account 714100:
| Debit | Credit | ||
| Accounting Department's fund: | 1571199-714100 | 225.00 | |
| Office Products' rental fund: | 1579999-714100 | 225.00 |