12xxxx: Cash in Banks | Accounting

I. GENERAL

The Treasurer of Duke University must approve the establishment of all bank accounts for Duke University. The current authorized bank accounts are listed in this procedure.

Specific procedures for handling cash receipts and disbursements of funds in these G/L accounts should be established to provide adequate internal control. See GAP 200.025, Cash Handling Procedures for more information.

II. G/L ACCOUNT DEFINITIONS

120000 Wells Fargo Sweep Account - Valid for: Univ

Represents the bank account at Wachovia Bank used to receive sweeps from various existing Wachovia accounts. Investment Accounting also uses these funds for overnight investing.

120100 Wells Fargo Concentration Account - Valid for: Univ

Represents the primary bank account at Wachovia Bank for all deposits of cash receipts by the University and cash transfers resulting from investment transactions.

120102 Wells Fargo Concentration Clearing Account - Valid for: Univ

120129 DAMCO: Cash - Valid for: Closed, DUHS

120130 CLOSED - DAMCO - Tanzania - Valid for: Closed

120200 Perkins Library: Wachovia Account - Valid for: Closed

Represents the bank account at Wachovia Bank used for processing payments for Perkins Library.

120300 Wachovia CAPO Account - Valid for: Closed

120400 Wachovia Procurement Services Account: Phase Zero - Valid for: Closed

Represents the bank account at Wachovia Bank for checks processed and settlement items from the SAP Phase 0 system.

120500 SAP Accounts Payable Bank Account - Valid for: Closed

Represents the bank account at Wachovia Bank for payments of invoices from the SAP Phase 1 system. (Closed March 2014)

120600 Duke University Accounts Payable - Corporate - Valid for: Treasury Operations

120601 Duke Raleigh Hospital Wachovia Depository Account - Valid for: Closed

120602 Duke University Accounts Payable Corporate Checks Out - Valid for: Accounts Payable Only, Treasury Operations

120603 Duke Raleigh Hospital Wachovia Payroll Account - Valid for: Closed

120604 Duke University Accounts Payable Corporate ACH Out - Valid for: Accounts Payable Only, Treasury Operations

120700 DUAP Lockbox Depository Account (SunTrust) - Valid for: Closed

120710 Wells Fargo Operating Account - cc0091 - Valid for: Treasury Operations

Bank account for Kunshan University related company code 0091 (ALLMO).

120712 ALLMO A/P Checks Out - Valid for: Duke Global

120715 Wells Fargo Operating Account - cc0092 - Valid for: Treasury Operations

Bank account for Kunshan University related company code 0092.

120717 JULDE A/P Checks Out - Valid for: Duke Global

120720 Wells Fargo Operating Account - cc0093 - Valid for: Treasury Operations

Bank account for Kunshan University related company code 0093.

120722 JANJU A/P Checks Out - Valid for: Duke Global

120800 Wachovia Spending Account - Valid for: Closed

Represents the bank account at Wachovia Bank used to process payments from the health and child care flexible spending accounts. Closed Apr 2014.

120900 DUAP Refund Account: CCB - Valid for: Closed

121000 Wachovia Duke Managed Care/Sanus Account - Valid for: Closed

121100 Cash Durham Casualty Company - Valid for: Closed

121101 Cash - DCC - PCL - Valid for: DUHS Corporate Finance

This GL should be used to separately identify cash related to the new DCC Privacy/Cyber Liability (PCL) cell.

121102 Cash - DCC - IL - Valid for: DUHS Corporate Finance

This GL should be used to separately identify cash related to the new DCC International Liability (IL) cell.

121103 Cash - DCC Core - Liquidity Fund - Valid for: DUHS Corporate Finance

This account should be used toseparately identify DCC cash and cash equivalents in the Morgan Stanley Treasury Liquidity Fund.

121200 Cash Equivalents Durham Casualty Company - Valid for: Closed

121300 Duke Hospital Outpatient Technical Deposits (SunTrust) - Valid for: Closed

121400 DUAP Administration Checking Account - Valid for: Closed

121500 Duke Connected Care - Wells Fargo - Valid for: DUHS

Operating bank account for Duke Connected Care at Wells Fargo.

121600 CCB Savings Account - Valid for: Closed

121700 CCB Checking Account - Valid for: Closed

121800 Nationsbank CDs - Valid for: Closed

121900 Hospice Manual Checking: Wachovia - Valid for: Closed

122000 Duke University Affiliated Physicians, Inc. Bank of America Deposit Account - Valid for: DUHS, Univ

Represents the bank account at Bank of America used for DUAP cash receipts.

122001 Clearing Account for Daily Cash Report - DUHS - Valid for: DUHS

122002 DU Concentration Clearing Account - Valid for: DUHS Corporate Finance

122003 DUHS - DHIP Depository Account - Valid for: DUHS Corporate Finance

122004 DHIP Clearing Account - Valid for: DUHS

122005 DUHS NSAA Depository Account - Valid for: DUHS Corporate Finance

122006 Network Services Clearing Account - Valid for: DUHS Corporate Finance

122100 DUAP SunTrust Deposit Accounts - Valid for: Closed

Represents the bank account at SunTrust Bank used for DUAP cash receipts.

122200 Duke University Affiliated Physicians, Inc. First Citizens Bank Deposit Account - Valid for: Closed

Represents the bank account at First Citizens Bank used for DUAP cash receipts.

122300 Wachovia: Duke Hospital Patient Deposit Account - Valid for: Closed

To establish a discrete ledger account to align with a newly established bank account for Duke Hospital patient deposits.

122400 Duke University Payroll #2 - Valid for: Univ

Created per implementation of the Treasury Module.

122402 Duke University Payroll #2 Checks Out - Valid for: Payroll Office Only, Treasury Operations

122404 Due University Payroll #2 ACH Out - Valid for: Treasury Operations

122420 Duke University Payroll - Earnings Adjustments - Valid for: DH, DRH, DHRH, Univ, DUHS, DUAP

122500 Wachovia: Duke Regional Hospital Patient Deposit Account - Valid for: Closed

To establish a discrete ledger account to align with a newly established bank account for Duke Regional Hospital patient deposits.

122600 Wachovia: Duke Raleigh Hospital Patient Deposit Account - Valid for: Closed

To establish a discrete ledger account to align with a newly established bank account for Duke Raleigh Hospital patient deposits.

122700 DHCC Wachovia Patient Deposit Account - Valid for: DUHS

To record DHCC patient deposits.

122800 Child Development & Behavioral Health Clinic - Valid for: Closed

To record deposits to the cash account for the Durham Child Development and Behavioral Health Clinic.

122900 Duke University Affiliated Physicians, Inc. Wachovia Bank Checking Account - Valid for: Closed

Represents the DUAP checking account at Wachovia Bank.

123000 Duke in France - Valid for: Closed

123100 Duke in Madrid - Valid for: Closed

123101 Duke In Madrid Operating Account -

This GL is the Duke in Madrid operating account in company 0013.

123102 Duke In Madrid Payroll Account -

This GL is for the bank account for Duke in Madrid payroll in company 0013.

123200 Duke in Andes - Valid for: Closed

123215 Duke in Kenya - Valid for: Duke Global

To establish ledger account for Duke in Kenya (Created 12/2015)

123217 Kenyan Fixed Deposit Account - Valid for: Duke Global

To establish a ledger account for the amount maintained as back-stop for credit cards issued in Kenyan shillings by Standard Chartered Bank. (Created 7/2015)

123218 Amboseli Baboon Project Bank Account-Kenyan Shillings - Valid for: Duke Global

To record transactions in the new bank account opened in Kenya. (Created 02/2016)

123219 Amboseli Baboon Project Bank Account-US Dollars - Valid for: Duke Global

To record transactions in the new bank account opened in Kenya. (Created 02/2016)

123220 Duke Lemur Center Madagascar - Malagasy Ariary - Valid for: Univ

Bank account for the Duke Lemur Center in Madagascar in Malagasy Ariary (MGA).(created 7/2014)

123221 Duke Lemur Center Madagascar - USD - Valid for: Univ

Bank account for the Duke Lemur Center in Madagascar in USD. (Created 7/2014)

123300 Duke in Rome - Valid for: Closed

Closed 9/2014

123333 Durham Assets Management Company - Tanzania -

This GL is for a bank account for DAMCO-Tanzania - company 0013 only.

123400 Duke in Berlin - Valid for: Univ

123500 Duke Center for International Development - Valid for: Closed

This account is for a new foreign bank opened in Kenya.

123600 Duke in Cambodia Bank Account - Valid for: Closed

Represents the bank account for the Duke in Cambodia program.

123700 Duke University UK Account - Valid for: Closed

This G/L repesents the bank account established in the United Kingdom to facilitate the receipt of gifts. (Closed 8/2018)

123710 Duke University United Kingdom USD Account - Valid for: Closed

Used to account for UK account in US dollars. (Closed 8/2018)

123720 Duke UK Trust U.S. Domiciled Account - Valid for: Univ

This account is to record amounts for Duke UK Trust U.S. domiciled account. (Opened 10-2014)

123730 Duke UK Trust HSBC GBP - Valid for: Univ

This GL is to reflect gifts that are received in the UK Trust GBP account held at HSBC Bank.

123740 Duke UK Trust HSBC USD - Valid for: Univ

This GL is to reflect gifts that are received in the UK Trust USD account held at HSBC Bank.

123800 SCB: Duke Consulting (Kunshan) Co., Ltd - Valid for: Duke Global

This G/L account should be used to align with the Standard Chartered Bank USD account for Duke Consulting (Kunshan) Co., Ltd.

123820 DGI-WOFE Shanghai Branch-HSBC-USD - Valid for: Duke Global

G/L to represent the funds that are related to expenses for Duke Global Consulting Kushan Shanghai Branch USD account at HSBC.

123821 DGI-WOFE Shanghai Branch-HSBC-CNY - Valid for: Duke Global

G/L to represent the funds that are related to expenses for Duke Global Consulting Kushan Shanghai Branch CNY account at HSBC.

123900 ICBC: Duke Consulting (Kunshan) Co., Ltd - Valid for: Duke Global

This G/L account should be used to align with the Industrial and Commercial Bank of China USD bank account for Duke Consulting (Kunshan) Co., Ltd.

123901 ICBC.RMB Duke Consulting Kunshan Co. Ltd - Valid for: Duke Global

This G/L account is to be used to align with the Industrial and Commercial Bank of China RMB Current account.

124000 Duke Regional Hospital Special Checking Account - Valid for: DUHS

124100 AHS/DASC Wachovia Accounts Payable Account - Valid for: Closed

124200 Wachovia Payroll Account (Old) - Valid for: Closed

Represents the bank account used to pay salaries and wages to monthly and biweekly employees. (closed Aug 2009)

124300 CCB Payroll Account: Duke Regional Hospital - Valid for: Closed

124301 Money Management Checking: Duke Regional Hospital - Valid for: Closed

(Closed Dec 2004)

124302 CCB General Checking: Duke Regional Hospital - Valid for: Closed

124304 Duke Regional Hospital Cops Balance - Valid for: Closed

(Closed 9-2009)

124305 Workers Compensation Checking: M & F - Valid for: Closed

(Closed Dec 2004)

124306 Pell Grants Checking: CCB - Valid for: Closed

124307 CCB Crain Scholarship (DRH) - Valid for: Closed

124308 DUHS OP PHARM ACCT - Valid for: DUHS

124309 Outpatient Pharmacy Clearing Account - Valid for: DUHS

124400 Wachovia Patient Refund Account - Valid for: DUHS, Univ

124402 Wachovia Patient Refund Account - Valid for: DUHS, Univ

124500 DU Self Insured (Administered by Wellpath) - Valid for: Closed

124600 Payroll SAP Bank Account - Valid for: Closed

124601 Payroll SAP Bank Account: Check In - Valid for: Closed

124602 Payroll SAP Bank Account: Check Out - Valid for: Closed

124603 Payroll SAP Bank Account: ACH In - Valid for: Closed

124604 Payroll SAP Bank Account: ACH Out - Valid for: Closed

124700 Duke University Campus Svcs Alcohol Account - Valid for: Univ

124710 Durham Realty Company, Inc Operating - Valid for: Closed

124711 Durham Realty Company, Inc Security Deposit - Valid for: Closed

124712 Durham Realty Company, Inc Capital Bank - Valid for: Closed

124800 Duke Medical Strategies, Inc. - Valid for: DUHS

124900 PRMO Manual Checking Account - Valid for: Closed, DUHS

To be used to request research from insurance companies who charge minimal amounts for these requests but checks need to be sent quickly rather than go through Accounts Payable.

125000 First Citizen's DHRH Physician Credentialing - Valid for: DUHS

125100 Duke Global, Inc. - Valid for: Duke Global

This G/L account should be used to align with Duke Global, Inc. for transferring funds to subsidiaries.

125102 DGI A/P Checks Out - Valid for: Duke Global

125150 Duke Global Durham LLC - Valid for: Duke Global

125200 Duke Medicine Asia SCB Account - Valid for: Closed

Account to record bank activity in Standard Chartered Bank for Duke Medicine Asia. (CLOSED May 2022)

125210 Duke India Rupees - Valid for: Duke Global

Account to record bank activity in Standard Chartered Bank for Duke India Rupees.

125211 DISPL Dividend Account - INR - Valid for: Duke Global

To receive dividend payments for DMGSC and DGI.

125300 Latino Community Credit Union - Valid for: Closed

To establish a ledger account for the Latino Community Credit Union. (Closed Apr 2014)

125400 Latino Bank Account - Valid for: Closed

Account used to collect interest earned on funds kept at the Latino Bank.

125450 Greenphire Escrow - Valid for: Univ

This GL is used to track corporate cash held at Greenphire.

125500 Duke Medicine Global Support Corp - Valid for: Duke Global

To establish a ledger account for the Duke Medicine Support Corp

125502 DMGSC A/P Checks Out - Valid for: Duke Global

125600 Duke University FICA Refund (Employee) - Valid for: Treasury Operations

Account is used to record refunds received for the employee portion of FICA overpayments.

125720 DU-HSBC Domestic Account - Valid for: Treasury Operations

125721 HSBC RMB Domestic Bank Account - Valid for: Closed

125800 Wells Fargo Special Account - Valid for: Univ, Treasury Operations

Used to record transactions in the special purpose bank account at Wells Fargo.

125900 Cash Held at Mellon Bank for Related Specific Investment - Valid for: Univ

To account for cash held in relation to a particular Specific Investment.

126000 Cash - DAN - Valid for: DUHS Corporate Finance

Cash account for DAN Acquisitions.

126100 1985 Series A Custody - Valid for: DUHS, Univ

126200 1985 Series B Custody - Valid for: DUHS, Univ

126300 1985 Series C Custody - Valid for: DUHS, Univ

126400 1985 Series D Custody - Valid for: Univ

126500 1987 Series A Custody - Valid for: Closed

126600 1988 Series A Custody - Valid for: Univ

126700 1991 Series A Custody - Valid for: Closed

126800 1991 SRI Series B Custody - Valid for: Univ

126900 1991C SRI Bonds: Custody - Valid for: Univ

127000 1991 Series D Custody - Valid for: Univ

127100 Tax-Exempt Commercial Paper Program - Valid for: Univ

New bank account established for the program.

127200 1992 Series A Custody - Valid for: Univ

127300 1993 Series A Custody - Valid for: DUHS, Univ

127400 1996A Bond Issue (Duke Hospital: Taxable) - Valid for: Closed

127500 1996B Bond Issue (Duke Univ/Tax Exempt) - Valid for: Closed

127600 1996 Commercial Paper Program (Duke University Medical Center/Medical School) - Valid for: DUHS, Univ

127700 1996C Bond Issue (Duke Hospital/Tax Exempt) - Valid for: DUHS, Univ

127800 1998A Bond Issue (Duke University Health System/Tax Exempt) - Valid for: DUHS, Univ

127900 1998B Bond Issue (Duke University Health System/Tax Exempt) - Valid for: DUHS, Univ

Represents cash held at the custodian bank, Wachovia Trust Department, for various bond issues.

128000 Duke Global Ecuador - Valid for: Closed

To establish a ledger account to align with Duke Global Inc. Ecuador bank for company code 14.

128100 Mechanics and Farmers Bank: Regular Account - Valid for: Closed

Represents the bank account used to make of grant payments and other expenditures to students through the monthly withholding exempt payroll. (Closed 11/2014)

128200 2001A Custody Account Construction Bonds - Valid for: Closed

128290 2009B Custody Cost of Issuance Account - Valid for: Univ

This G/L account should be used to record the cost of issuance related to the 2009B Bond Issue.

128300 2001A Custody Account Cost of Issuance (COI) Bonds - Valid for: Univ

128400 ET&R SAP Employee/Student Reimbursement Account - Valid for: Treasury Operations

Separate G/L account needed for new bank account being established for employee/student reimbursements processed in SAP.

128401 ET&R SAP Empl/Student Reimb Account: Check In - Valid for: Closed

128402 ET&R SAP Empl/Student Reimb Account: Check Out - Valid for: Treasury Operations

128403 ET&R SAP Empl/Student Reimb Account: ACH In - Valid for: Closed

128404 ET&R SAP Empl/Student Reimb Account: ACH Out - Valid for: Treasury Operations

128500 Duke Community Infusion Services: Wachovia Bank Deposit Account - Valid for: Closed

Represents the bank account at Wachovia Bank used for DCIS cash receipts. Closed Nov 2013.

128600 Summer Programs Wachovia Bank - Valid for: Closed, Univ

To record bank account transactions on the general ledger.

128700 2002A Custody Account COI Bonds - Valid for: Univ

Bond Trustee bank account for new issue.

128800 2002A Custody Account Construction Bonds - Valid for: Univ

Bond Trustee bank account for new issue.

128900 2005A Custody Project Account - Valid for: Closed

128901 2005A Custody Cost of Issuance Account - Valid for: Closed

128902 2006A Custody Project Account - Valid for: Closed

To record project costs related to the 2006A bond issue.

128903 2006A Custody Cost of Issuance Account - Valid for: Closed

To record the cost of issuance related to the 2006A bond issue.

128904 2006B Custody Cost of Issuance Account - Valid for: Closed

To record the cost of issuance related to the 2006B bond issue.

128910 Series 2005 Settlement Account - Valid for: DUHS

128911 Series 2005A Issuance Account - Valid for: DUHS

128912 Series 2005B Issuance Account - Valid for: DUHS

128913 Series 2005C Issuance Account - Valid for: DUHS

128914 2005 Swap Receipts Account - Valid for: DUHS

Record cash held by Bank of New York related to the 2005 Interest Rate Swap.

128915 2006 A/B Custody Acct Construction - Valid for: DUHS

Trusted bond proceeds to be used for payoff of SunTrust Line of Credit and other construction expenditures qualifying for tax exempt financing.

128916 2006A/B Custody Acct COI - Valid for: DUHS

2006 A/B Trusted Bond Proceeds to be used for payment of Bond issuance costs.

128917 2007A Custody Interest Account - Valid for: Univ

This G/L is to be used tof the interest related to the 2007A Bond Issue.

128918 2009A Custody Interest Account - Valid for: DUHS

This G/L should be used for recording interest related to the 2009A Bond Issue.

128919 2009B Custody Project Account - Valid for: Closed

This G/L should be used for projects related to the 2009B Bond Issue

128920 2009B Cutstody Cost of Issuance Account - Valid for: Closed

This G/L account should be used to record the cost of issuance related to the 2009B Bond Issue

128921 2010A Construction Account - Valid for: DUHS Corporate Finance

This G/L account is to be used as a discrete custodial account for 2010 Bond Construction Proceeds

128922 2010A Cost of Issuance Account - Valid for: DUHS

128923 2012A Custody Construction Account - Valid for: DUHS Corporate Finance

This G/L account is to be used as a discrete custodial account for 2012A Bond construction proceeds.

128924 2012A Custody Issuance Account - Valid for: DUHS Corporate Finance

This GL account should be used to record the cost of issuance related to the 2012A Bond Issue.

128925 2014A-C Custody Interest Account - Valid for: Closed

This G/L account should be used to record the cost of interest related to the 2014A-C Bond Issue. (Opened in Oct 2014)

128926 2014A-C Custody Cost of Issuance Account - Valid for: Closed

This GL account should be used to record the cost of issuance related to the 2014A-C Bond Issue. (Opened in Oct 2014)

128927 2015A Custody Interest Account - Valid for: Univ

This G/L account should be used to record the cost of interest related to the 2015A Bond Issue. (Opened Nov 2015)

128928 2015A Custody Cost of Issuance Account - Valid for: Univ

This G/L account should be used to record the cost of issuance related to the 2015A Bond Issue. (Opened Nov 2015)

128929 2015B Custody Interest Account - Valid for: Closed

This G/L account should be used to record the cost of interest related to the 2015B Bond Issue. (Opened Nov 2015)

128930 2015B Custody Cost of Issuance Account - Valid for: Closed

This G/L account should be used to record the cost of issuance related to the 2015B Bond Issue. (Opened Nov 2015)

128931 2016A-C Custody Cost of Issuance - Valid for: DUHS

Represents the balance in the BNY Mellon COI account for the 2016A-C bonds.

128932 2016D Custody Cost of Issuance Account - Valid for: DUHS Corporate Finance

This G/L account should be used to record the cost of issuance related to the 2016D Bond Issue

128933 2016A Custody Interest Account - Valid for: Univ

To establish a new bank account for the interest related to the 2016A Bond Issue.

128934 2016B Custody Interest Account - Valid for: Univ

To establish a new bank account for the interest related to the 2016B Bond Issue.

128935 2016B Custody Cost of Issuance Account - Valid for: Univ

To establish a new bank account for the cost of issuance (COI) related to the 2016B Bond Issue.

128936 2017 Custody Account - Valid for: DUHS Corporate Finance

128937 2020 DUHS Bond Issuance - Valid for: DUHS

128938 2020 DU Bond Issuance - Valid for: Univ

129000 Cash Clearing Account - Office of Sponsored Programs - Valid for: Sponsored Programs Only

This G/L is used by the Office of Sponsored Programs as a clearing account for cash.

129200 Bank Account for Accounts Receivable - Valid for: Univ

This bank account is used for accounts receivable payments.

129300 Duke University Accounts Payable GHX Account - Valid for: Treasury Operations

129302 Duke University A/P GHX Corp Card Out - Valid for: Closed

129304 Duke University A/P GHX Payments Out - Valid for: Accounts Payable Only, Treasury Operations

129320 A/P GHX WriteOff Clearing Account - Valid for: Accounts Payable Only, Treasury Operations

129400 Cash Offset Clearing Account DRH COPS - Valid for: Univ

129500 Cash Offset: Investment Office Activity - Valid for: DUHS

Represents a clearing account, rather than a bank account, for Investment office activity in order to streamline entries into G/L account 120100.

129600 Cash Offset Clearing Acct: Imprest Cash (ICX) - Valid for: Closed

129700 Cash Offset Clearing Acct: University - Valid for: Closed

129800 Cash Offset Clearing Acct: Duke Hospital - Valid for: Closed

129900 Cash Offset Clearing Acct: Transfers (JV) - Valid for: Closed