dFac is a web-based interface within Duke@Work that is used to manage faculty appointments, leaves and tenure data, as well as other faculty information such as directory titles, education, training, board certifications, evaluation tracking, and professorships. dFac also interfaces with iForms for the purposes of simplifying the hiring and promotion processes for faculty members.
dFac is owned by the Office of Faculty Data Systems and Analysis. The business owner for dFac is Duke’s Faculty Affairs Office. For more information about dFac, visit the Duke@Work portal.
How to Get dFac Help
A New User and Refresher Training is available in the Duke LMS. The course is asynchronous and can be completed at your own pace. Search for the course by the following Name or Offering ID:
Name: dFac New User Training
Course ID: DFAC_LR09222020
Offering ID: 00151750
Other resources are:
Quick Start guides (pdf)
User Guide (pdf)
For more information about using dFac, submit a Service Now request to the dFac team by using this link.
Frequently Asked Questions
+ What’s the difference between iForms and dFac?
iForms is the system of record for master HR data related to position, cost distribution, and payroll used for all Duke employees. dFac handles faculty specific data such as appointments, professional training, tenure, and more. iForms and dFac are both part of the SAP system and are both accessed through the Duke@Work portal. Separate access rights are given for dFac versus iForms.
+ What’s the difference between a position and an appointment?
The position represents the employment relationship while an appointment represents the academic relationship and rank. Everyone employed by Duke has a position. All faculty members have at least one appointment, their primary appointment, as well. Faculty members and academic staff can have secondary or joint appointments as well as memberships to institutes and centers.
+ How do I get access to dFac?
Access is requested at the local organization level by your SAP Security Initiator. The request is then routed to Duke Financial Services’ Accounting Systems and Procedures where it is reviewed. Accounting Systems and Procedures requests approval from the dFac Administrator for the requestor's school. If approved, the login is created and the user is notified. Access can be given for one or many organizational unit(s).
+ Does dFac offer reporting tools?
Yes, dFac offers a wide array of reports by default. For added flexibility, dFac users can also create their own custom reports. The default reports can provide an exportable list of all faculty with primary appointments, non-primary appointments, ending appointments, tenured or tenure-track faculty, tenure eligible faculty, current faculty leaves, gaps in appointment history, sabbatical eligible faculty, and more.