2023 Symposium for Research Administrators

Looking Toward the Future
Tech Talk
Keynote Speaker

Session 1: Register
Session 2: Register
Session 3: Register

Session 4: Register
Session 5: Register 
Session 6: Register

Faculty Plenary
Afternoon Wrap-Up

8:30 AM                               

WELCOME AND INTRODUCTION

The Office of Education for Research Administration and Finance

8:40 AM 

LOOKING TOWARD THE FUTURE

Join Duke research leaders for a live fireside chat as we discuss what lies ahead for research at Duke and the impacts to research administration.  Attendees have an opportunity to submit questions as part of registration.  

• Jennifer Lodge, Vice President for Research and Innovation
• Geeta Swamy, Associate Vice President for Research and Innovation, SOM Vice Dean for Scientific Integrity
• Christopher Freel, Associate Vice President for Research and Innovation

9:20 AM

Tech Talk 

Learn about new SAP and myRESEARCHhome transactions and tools that will be available in the coming months. 

► Introducing a New Transaction for Manual Journal Entries in SAP - FV50

• Gwen Hall-DiFabio, OERAF
• Kristin Lawrence, OERAF

► New Tools for Effort and Commitment Management in MRH

• Blake Perrault, IT Service Line Owner, Research Administration

10:00 AM

Intermission

10:20 AM

Keynote: Stress and Time Management - When it seems you can't manage anything

People are working more hours than ever and are feeling overwhelmed and disconnected. This session is packed with tips, including over a dozen ideas for reducing stress, stress questions that will forever change the way you think, tips for time management, and a good dose of humor and motivation. If you get just one idea that saves you 15 minutes daily, that’s four days a year! And who couldn’t use four more days

• Denise Ryan, Firestar

11:30 AM

MID-DAY BREAK

1:00 PM                                           

CONCURRENT SESSIONS

• Participants should register for ONE concurrent session
• Session Materials will become available closer to the event date

SESSION 1: Sharing is Not Always Simple - Exploring Other Payroll Cost Share Tool FAQs

REGISTER| SESSION MATERIALS

Other Payroll Cost Share often complicates reviewing SAP reports and postings to Duke’s ledger. Join experts as we explore frequently asked questions about other payroll cost share. Participants can submit questions during registration for inclusion in the discussion.

• Dreama Cullipher – Research Administration Manager, Office of Post Award Administration
• Michelle Rigsbee – Associate Director, Research Administration, Office of Post Award Administration
• Nate Martinez-Wayman – Director, Sponsored Programs and Cost Analysis, Office of Post Award Administration
• Tonya O’Dell – Research Administration Manager, Campus Award Management

SESSION 2: Going Abroad? Complexities Presented by International Research Activity

REGISTER | SESSION MATERIALS

Join us for a case study analysis focused on international research activities. The discussion will focus on the key “tells” of international research activities all research administrators should know how to spot. During the session, OERAF will also introduce a new Community of Practice for research administrators who work routinely or want to learn more about international research activity.

• Broderick Grady, Director of Research Administration, RASR
• Alissa Wallace, Senior Contracts & Grants Manager, DGHI
• Heather Tunnell, Senior Contracts & Grants Manager, CGMT

SESSION 3: Where do I begin? Strategies for Taking Over a Portfolio with an Industry Sponsored Clinical Focus

REGISTER | SESSION MATERIALS

Transitions can be challenging, particularly when taking over portfolios in the clinical research world.  Join a panel of research administrators who share tips, tricks, and strategies for efficiently managing these transitions.

• Erin Clelland, Ph.D. - Grants and Contracts Manager, RASR
• Tim Lee - Senior Grants and Contracts Manager, RASR
• Tony Belch -  Grants and Contracts Manager, RASR 

SESSION 4: Communicating Effectively with Others - Sometimes it's us, not them

REGISTER | SESSION MATERIALS

Are you finding yourself in a back-and-forth dialog with a colleague that is frustrating?  Do you feel your words get lost in translation when you are speaking? Are you asking yourself, “Why can’t I get my point across?”  If so, you are not alone.  Effective communication consists of conveying information both verbally and non-verbally to all types of people. We will discuss the art of communicating with peers in one-on-one conversations, meetings, and outside work. This session will provide solutions to hot-button issues, conflict resolution, and self-awareness that can help improve one’s communication skills. 

• Tolise Dailey - Director of Training and Education Development, Office of Research Administration
• Abby Guillory - Director of Education and Training, North Carolina State University  

SESSION 5: Finishing Strong - Closeout from a Business Unit GCA's Perspective

REGISTER | SESSION MATERIALS

A successful closeout requires planning, coordination, and proactive management.  Join us for a “how-to” session where business unit research administrators share tips, tricks, and keys to success with project closeouts.    

• Dana Clar - Grants and Contracts Manager, CGMT
• George Toutloff - Grants and Contracts Manager, Ophthalmology 
• Lorrie Robbins - Senior Grants and Contracts Manager, CGMT
• Katie Williams - Grants and Contracts Administrator, Associate, RASR 
• Molly McCarthy - Associate Director, ORA 
• Valerie Abbott - Associate Director, Campus Award Management 

Session 6: Human Subjects Project Management for Non-Industry Grant Manager

REGISTER | SESSION MATERIALS

Join fellow research administrators to learn more about reportable projects with human subjects. We will discuss PHS human subject forms, ClinCard, different types of budgeting, and other topics unique to this type of research work.

• Chelsea Penumarthy - Director of Research Administrator, RSAR
• Dana Sanders - Director of Research Administrator, RSAR
• Mimi Davis - Senior, Grants and Contracts Manager, CGMT

2:10 PM

INTERMISSION

2:30 PM        

FACULTY PLENARY

Michael Pencina, Ph.D.
Professor of Biostatistics & Bioinformatics
Director of Duke AI Health
Vice Dean of Data Science & Information Technology
Duke School of Medicine                                                                                                                                                                                                                                

3:15 PM

Afternoon Wrap-Up