2025 Symposium for Research Administrators

Symposium Registration

How to Register

1. Click on a registration link for one of the four Symposium Blocks (AM - General Session, AM Concurrent Session, PM Concurrent Session, PM General Session) listed below
2. Enter your First Name, Last Name, Email address (using your netid@duke.edu address format), your Duke Unique ID, and Duke Net ID. You can look up your ID information using the Duke Directory. NOTE: Failure to enter the correct ID information may jeopardize your Continuing Education credits.
3. Click "Register"
4. Open the .ics file attached or click the "Add to: Outlook Calendar" in the automated confirmation email sent by Zoom to add the session(s) to your calendar. NOTE: This step is CRITICAL to ensure you have the correct Zoom link available to you when the session begins.  

Reminders

• Registration is for authenticated users with a Duke-issued Zoom account only.
• Use your Zoom Account User name (your netid@duke.edu email) when asked for your email address.
• Attendance is tracked by Duke Unique ID and Net ID. Failure to provide the correct identification information will jeopardize your continuing education.
• You can find your Duke Unique ID and Net ID using the Duke Directory.
• Concurrent Sessions are capped at 150 participants. Please register for a different session if one is full.  OERAF will partner with concurrent session speakers to offer an additional offering later in the spring if sessions are full. Sessions will be marked as full once they reach capacity.  
• Automated Zoom emails will provide you a personalized Webinar or Meeting link and an .isc file (Outlook event file) to add to your calendar.  It is critical to add these links to your calendar to ensure you are able to enter the sessions without interruption on the day of the event.  Failure to do so may result in you not being able to attend a session.  
• Links issued to join both Webinar and Concurrent sessions are personalized for your use only. Using shared links may invalidate your ability to join the session.
• OERAF will issue credit in .5 hour blocks using standard rounding. No credit is given to individuals who call into a session.   

Symposium Sessions

Registration for the Symposium is organized in 4 blocks. Each session requires you to register for the offering for that portion of the day. You will have a maximum of 4 personalized Zoom URLs issued to you.

1. MORNING GENERAL SESSION - Zoom Webinar, all attendees in a single session, used twice during the AM.
2. MORNING CONCURRENT SESSIONS - Zoom Meeting, choose ONE from a selection of smaller morning offerings.
3. AFTERNOON CONCURRENT SESSIONS - Zoom Meeting, choose ONE from a selection of smaller afternoon offerings.
4. AFTERNOON GENERAL SESSION - Zoom Webinar, all attendees in a single session.

Back to Top

Event Agenda

Wednesday, March 19| Delivery Platform: Zoom

Session recordings and presentation decks for most session will be available for Duke Users only upon the event's completion. 

Back to Top

Concurrent Sessions

• Participants should register for ONE concurrent session for each block (AM & PM)
• The Zoom Link to this session will be separate from the General Sessions when all participants are together in a Webinar
• Make sure to put to Zoom link on your calendar,  it will be challenging to get your Zoom link the day of the event if it is misplaced.  
• Session Materials will become available closer to the event date
• If sessions reach capacity, OERAF will work with facilitators to offer another session at a later date.  

AM Sessions

1A: Practical Applications of AI for Research Administration

Please note: Session is Full!  Spots may open based on cancelations. 

REGISTRATION | MATERIALS 

This session is geared toward research administrators who are interested in learning the basics of Microsoft Copilot and how it can be safely incorporated into your work. It will involve demonstrations of the AI tools by the presenter. No experience needed – come and learn with us!

PRESENTER

• Stephen Toback  - Enterprise Media Architect and Senior Producer for Academic Media Production, Duke Office of Information Technology 

Back to Top

2A: From Prep to Plate: Post-Award Management that Serves Up a Successful Closeout

Please note: Session is Full!  Spots may open based on cancelations. 

REGISTRATION | MATERIALS 

This session is geared toward unit research administrators working in post-award. It will focus on best practices and key considerations for effective post-award management. It will explore post-award and closeout roles and responsibilities, strategies for maintaining compliance, and award management tips that prepare for a successful closeout process. It will also identify common pitfalls and provide suggestions for avoiding them.

Please Note:  This is currently a rapidly changing space.  Content is relevant as of the day of delivery and subject to change.  Please make sure you reference myRESEARCHpath for the most up-to-date information. 

PRESENTERS

• Colleagues from the Campus Award Management Team (CAMT), Office of Research Administration (ORA), Office of Post Award Administration (OPAA), Office of Post Award Financial Management (PAFM) 

Back to Top

3A: Cooking with Lots of Spices:  Strategies for Working with International Subrecipients

REGISTRATION | MATERIALS 

Join us for a session on effectively managing international subrecipients in research. Designed for experienced grant managers, this session will cover key aspects of pre and post-award management, offering practical tips and strategies to enhance your oversight and collaboration with international partners. Ensure your research projects run smoothly and compliantly with expert guidance and real-world examples.

PRESENTERS

• Colleagues from International Research Administration Support Resource (IRASR) the Campus Award Management Team (CAMT), Office of Research Administration (ORA), Office of Post Award Administration (OPAA) 

Back to Top

4A: Industry-funded Research Contracts: Common and Emerging Issues Impacting Research Administrators

REGISTRATION | MATERIALS 

This session is geared toward anyone working with industry-sponsored research. It will provide a general overview of the work performed by the School of Medicine’s Office of Research Contracts, address several common contracting matters relevant to research administrators and give you an early heads-up about new and emerging issues that may impact your work.

PRESENTER

• Mitch Yelverton, Director, Office of Research Contracts

Back to Top

PM Sessions

1B: Understanding the Critical Ingredient: Using Payroll Reports for Post-Award 

Please note: Session is Full!  Spots may open based on cancelations. 

REGISTRATION | MATERIALS 

This session is geared toward research administrators and grant managers who want to better under payroll centric reports critical to managing payroll expenses and understanding the financial impacts of effort.  The session will focus on demonstrating and exploring use cases for the following reports:

• ZH223 - Accounting View of Payroll
• ZH333: Payroll Activity Detail - multi period (drill down to fiscal period details/wage type layout option)
• ZH333A: Payroll Activity Detail – multi period (drill down to fiscal period details/personnel fields included)
• ZH262: Payroll activity detail, search parameters include job code
• Duke@Work - Accounting View of Payroll 
• Duke@Work - Employee Data Search - Cost Distribution by employee, Current, Past, All, exportable to Excel  
• Duke@Work - Weighted Average Report

PRESENTERS

• Colleagues from  Administrative Systems Management and Grants Managers from across the institution 

Back to Top

2B: Recipe for Success: Mastering the Proposal Process

REGISTRATION | MATERIALS 

This session is geared toward research administrators working on federal proposal submissions. Join ORA and ORS as they discuss pre-award roles and responsibilities at Duke and guide you through essential proposal forms  to ensure their appropriate use. Learn valuable tips to enhance your proposal process and ensure a smooth and successful submission from start to finish.

Please Note:  This is currently a rapidly changing space.  Content is relevant as of the day of delivery and subject to change.  Please make sure you reference myRESEARCHpath for the most up-to-date information. 

PRESENTERS

• Colleagues from the Office of Research Administration (ORA) and Office of Research Support (ORS) 

Back to Top

3B: Performance Management at Duke

REGISTRATION | MATERIALS 

This session is designed for supervisors looking to enhance their skills and support their teams effectively. Join us for a session on effective performance management for staff at Duke University. Learn essential strategies for supervising employees, understand Duke's new remote work policy, and explore real-world examples of successful performance management.

PRESENTERS

• Roberto Campos-Marquetti - Associate Vice President, Staff & Labor Relations

Back to Top

4B: Dishes with a Complex Flavor Profile - Student Payments and Sponsored Projects

REGISTRATION | MATERIALS 

This session is geared toward research administrators and grant managers whose awards include student payments.  The session will explore the difference between types of student payments, business unit roles and responsibilities in executing payments, and operational processes and impacts on research administration. 

PRESENTERS

• Colleagues from the Campus Grants Management Team, MNMC Human Resources Shared Services, Department of Molecular Genetics and Microbiology, Office of Education for Research Administration and Finance  

Back to Top

Continuing Education

We are excited that you’ve chosen to attend the 2023 Virtual Symposium for Research Administrators. Continuing education will be available for this year’s symposium. Read on to learn more.

• CREDIT IS NOT RELATED TO SURVEY COMPLETION
• Zoom will monitor and record your attendance in all sessions and will assign credit based on the length of time that you were engaged.
• Participants must be logged in via a computer or app on a mobile device to earn credit for their attendance in the session. Dialing in via phone where visual images are unavailable will not qualify for continuing education credit. Using a phone for audio paired with a computer or mobile device is accepted.
• Continuing education credit will be issued in increments of 0.5 hours up to 6.0 hours for the entire day. If you can only join us for part of the event, OERAF will capture the amount of time you attend. Prior notification is not needed.
• CE will be reflected in the RCC Training Tracker within 5 weeks after the symposium. OERAF will email the community once credits are available for review.
• Session recordings will be available for viewing after the event; however, continuing education credit will not be available for watching recordings after the event.

Symposium credits can be counted toward maintaining your existing RAA, AGM, RAI, FCC, and RCC certifications for the FY25 certification year. They do not count towards the RAI-LS requirement. Visit our Continuing Education page for more details on meeting CE requirements.

Back to Top

Helpful Zoom Guidance

► ZOOM GUIDE FOR SYMPOSIUM ATTENDEES

Zoom Articles and Resources

• Participant guide to Zoom Meetings
  • How to join a meeting
  • How to connect to audio
  • How to view captions
  • How to use Q&A
• Attendees guide to Zoom Webinars (select Attendees tab)
  • How to join a webinar
  • How to connect to audio
  • How to ask the host and panelists questions (Q&A)
  • How to use emoji Reactions

Back to Top

Frequently Asked Questions