New Cardholders
For new Corporate Cards, the following two forms must be completed, authorized, and submitted to Card Program Services:
New cardholder accounts are processed within ten business days. Cardholders new cards will be distributed via Federal Express delivery after attending a New Cardholder Training Session.
Transaction Limits and Cardholder Profiles
Transaction limits are determined by the cardholder profile assigned to each cardholder. The departmental business manager is responsible for selecting the appropriate cardholder profile before approving a cardholder application. The standard profile options are:
|
Purchasing I | Purchasing II |
Purchasing & |
Purchasing & |
Travel V |
|---|---|---|---|---|
|
$20,000 Cycle |
$10,000 Cycle |
$20,000 Cycle |
$10,000 Cycle |
$20,000 Cycle |
|
$ 7,500 Daily |
$ 2,500 Daily |
$10,000 Daily |
$ 7,500 Daily |
$10,000 Daily |
|
$ 1,500 Single Purchase |
$ 499 Single Purchase |
$ 3,000 Single Purchase |
$ 2,000 Single Purchase |
$ 3,000 Single Purchase |
|
20 Daily Transactions |
10 Daily Transactions |
20 Daily Transactions |
20 Daily Transactions |
20 Daily Transactions |
|
PROFILE |
ILLUSTRATIVE VENDOR DESCRIPTION |
ILLUSTRATIVE TRANSACTION TYPES |
|---|---|---|
|
Travel Profile |
Airlines, Airports, Car Rental Agencies, Restaurants, Lodging at Hotels or Motels, Travel Agencies, Bus Lines, Railroads, Taxicabs, Automotive Service Shops, Grocery Stores, Educational Organizations, Department Stores |
Airfare, Business Meals, Car Rental, Meals, Lodging, Transportation, Conference and Meeting Registration Fees |
|
Purchasing Profile |
Business Services, Computer Supplies and Software, Restaurants, Service Contractors, Educational Organizations, Grocery Stores, Office Supply Stores, Department Stores |
Employment Agencies, Business Meals, Uniforms, Membership Dues, Computer Supplies, Computer Software, Trade Contractors, Conference and Meeting Registration Fees, Miscellaneous Food Purchases |
|
Travel/Purchasing Profile |
All approved University vendor types |
All of the above |
If a cardholder attempts to originate a transaction with a vendor outside of his/her assigned cardholder profile, the transaction will be declined at the point of sale.
Renewal and Replacement Cards
Renewal cards
Renewal cards are issued automatically through Card Program Services. All Corporate Cards display an expiration date (mm/yy) on the front of the card. The card expires on the last day of the month that appears on the card. Cardholders business managers receive an email from Card Program Services approximately four weeks prior to the scheduled expiration of their cards. These emails inform the business managers of the upcoming card expirations and will request shipping information for the cardholder. Cardholders who have not used their cards within the last year will not automatically receive renewal cards. For these cardholders, the departmental business managers should contact Corporate Card Services to request a renewal card be reissued.
Replacement cards
A replacement card is issued when a Corporate Card has been lost/stolen or when fraudulent activity has occurred or is suspected on a Corporate Card account. Replacement cards must be requested through Card Program Services and are processed within five to seven business days. Email notifications are sent to business managers when replacement cards are available for Federal Express shipping.