Sponsored Billing
Sponsored billing occurs when an entity, government, or a third party assumes responsibility for all or part of a student’s educational expenses. Sponsors pay the university directly on behalf of the student with an agreement, commitment, and/or obligation between the paying party and the student.
Scholarships/grants and pre-paid college savings plans (529) are not considered sponsors; separate processes are used for these types of payments.
New or renewal-sponsored billing authorizations must be received by the following due dates for each term to avoid having late payment penalties charged to your student account:
- Fall term – due by September 1
- Spring term – due by January 1
- Summer terms – due by May 12
If a government agency or your employer will be paying all or a portion of your tuition and fees, and requires a bill be sent to them directly from our office, please have your sponsor e-mail a billing authorization to sponsored-student-billing@duke.edu.
New or renewal-sponsored billing authorizations must be received by the following due dates for each term to avoid having late payment penalties charged to your student account:
- Fall term – due by September 1
- Spring term – due by January 1
- Summer terms – due by May 12
Your sponsor should copy you when e-mailing a billing authorization to sponsored-student-billing@duke.edu
If another party will be paying your student account charges and needs a copy of your bill or student account history, please visit DukeHub to:
- Print or download a PDF of your bill or student account history for them, or;
- Grant Proxy Access to allow your third party to view your bills in DukeHub. Guests given access to your bills will receive a carbon copy of each billing email sent to you.
Your sponsor should copy you when e-mailing a billing authorization to sponsored-student-billing@duke.edu.
We will bill your sponsor based on the billing authorization information received. Authorized charges will be billed to them after the completion of the drop/add period. These bills will be delivered electronically to your sponsor by e-mail.
If you are a continuing student and we already have billing authorization for future terms from your sponsor, we will continue to bill your sponsor for future terms unless a renewal authorization is required.
We will only bill your sponsor for tuition and fees that have been charged to your student account. We will not bill them for your books or other living expenses that are not charged through your student account – your sponsor should pay these expenses to you directly. If your sponsor plans to pay after you have completed your coursework, you will be required to pay up-front; no sponsor bill will be issued. You will need to coordinate reimbursement directly with your sponsor after the coursework is completed.
Tuition and fees billed to your sponsor will be deferred on your student account. If your sponsor does not pay by the due date specified, or if sponsor payment is delayed beyond the current semester, the charges will be added back to your student account and you will be responsible for remitting payment. If payment from your sponsor for the current term has still not arrived by the time of pre-registration for future terms, you will be unable to register. Please remind your sponsor of the importance of providing billing authorization information and paying sponsored charges on a timely basis.
It is your responsibility to pay any charges or outstanding amounts not paid by your sponsor by the bill due date. If your sponsor fails to pay the billed amount by the designated due date, you will be responsible for payment. To determine if your sponsor has paid, please check your student account history on DukeHub; if your sponsor has not paid, please contact them directly.