Financial Services Training Opportunities

Time & Attendance Training for Approvers

The Time and Attendance System is a web-based technology that is used by Heath System and some areas of the University and the School of Medicine to enter, edit and approve time for non-exempt employees. Additionally, it is the system for tracking PTO for monthly Health System employees. The online learning outlined below, reviews how to use the Time and Attendance System if you are a time card approver. Please note, much of this online learning is geared towards approvers who are also responsible for editing time cards. For those Approvers who only approve, please watch the videos labeled specifically for approvers. 

Specific training is required for new time card approvers. New approvers MUST complete training before being granted access to the Time and Attendance System. More information about required training can be found here. To request access or if you are unclear as to your role, work with your designated liaison.

Time Cards can also be approved using the Time and Attendance Mobile App. For more information, go to Approving Exempt Employees on Mobile Devices or Approving Non-exempt Employees on Mobile Devices.

For problems using Time and Attendance, users should contact DHTS or OIT depending on who provides IT support for your area. For questions about the online learning, please contact finance-training@duke.edu.
1. Getting Started
Time and Attendance - Getting Started

   
2. Home Screen
Time and Attendance  - Home Screen

   
3. LaborViews Overview

    3a. Time and Attendance - LaborViews - Overview
    3b. Time and Attendance – Filtering on LaborViews

   
4. LaborView - Employee Pending Requests (How to Approve or Deny a Request)

    4a. Time and Attendance - Employee Search - Approvers and Editors
    4b. Time and Attendance - How to Add a Predefined Note
    4c. Time and Attendance - How to Approve a Request
    4d. Time and Attendance - How to Deny a Request
    4e. Time and Attendance - How to Delete a Request
    4f. Time and Attendance - How to Delete a Clocking or Calendar

   
5. How to Add a Special Code
Time and Attendance - How to Add a Special Code

   
6. Adding Out of Position Pay
Time and Attendance - How to Add Out of Position Pay (DUHS Only)

   
7. LaborView - Employees with Exceptions Counts (How to Address Exceptions)
Time and Attendance - LaborView - Employees with Exceptions Counts

   
8. LaborView – Employee Approval Percentages (How to Approve Time Cards)
Time and Attendance - LaborView - Employee Approval Percentages

   
9. How to Unapprove a Time Card
Time and Attendance - How to Unapprove a Time Card

   
10. How to Forward Rights
Time and Attendance - How to Forward Rights

   
11. Quick Badge
Time and Attendance - How to Quick Badge

   
12. Viewing the Time Card Screen (TCS)

    12a. Time Card Screen - Far Left Card, Navigation, Submitting Requests
    12b. How to Float Time
    12c. The Transactions List
    12d. Time Card Screen (TCS) - Bottom Left
    12e. Time Card Screen (TCS) - Bottom Right

   
13. Actions Section
Time and Attendance - Actions

   
14. Preferences
Time and Attendance - Preferences

   
15. Help Section
Time and Attendance - Help

   
16. Reports Section

    16a. Time and Attendance - Reports - Hours Worked vs. Approved Hours
    16b. Time and Attendance - Reports - Works Hours Greater Than 16
    16c. Time and Attendance - Reports - Unapproved Timecards
    16d. Time and Attendance - Reports - BW Exceptions

   
17. Logout and Conclusion
Time and Attendance - Logout and Conclusion