Employee Reimbursements

Meal Reimbursement

Employees can be reimbursed for business related meals. The policy for meal reimbursement is as follows:

• Receipts must be provided for all meals. Only the actual cost of meals, including taxes and tips (except where limited by contract or grant) is reimbursable.

• A reimbursement based on meal per diem is acceptable only for travel outside the United States. For further information see GAP 200.027, Expense Reports – General Guidelines and Procedures.

• For business meetings that include meals, the employee needs to provide the agenda, names of attendees, place, and date of the meeting with the reimbursement request.

• For business entertainment that includes meals, the employee needs to document the business purpose, names of attendees, place, and date of the meeting. Any alcohol purchases must be coded to G/L account code 693201.

Please refer to GAP 200.027, Expense Reports – General Guidelines and Procedures for additional information.

Mileage Rates

For this year's Mileage Rates, please view this year's Mileage Rates Memo.

For more information, see GAP 200.027, Expense Reports – General Guidelines and Procedures.