DukeShift allows managers to advertise available shifts for their departments. During our COVID-19 response, we are also using DukeShift to fill additional staffing needs.
If you are already using DukeShift, continue using it as you have been. However, note that the shifts for the COVID19 departments will not appear in the API Schedule.
As part of our COVID-19 response, we have activated access to DukeShift for all bi-weekly staff and for a subset of the monthly staff, so that they can select COVID-related shifts. Click here for information about requesting COVID-19 shifts.
Duke Health System Employees: How to Swipe in API for Your COVID-19 Shift
- Swipe badge
- Enter special code if needed (2 digits or hot buttons)
- 30 = CV
- Press Enter (ENT) twice to move to the Cost Center Number prompt.
- Enter Department Number (4 Digits)(ONLY - If floating to non-home Dept.)
- If you aren’t sure, ask the shift manager what department you should swipe in.
- Press Enter (ENT)
- Enter Facility if needed (1 = DUH, 4= DPC, 50 = DRH, 60 = DHRH, Clin. Labs = 26)
- Press Enter (ENT)
Pay attention to the prompts on the screen so you know what piece of data is requested and when to press enter.
Duke University/PDC/SOM employees How to Record Time for Covid Shifts
In order to pick up screener, PPE, or Covid Tent shifts a University biweekly employee must be set up as a secondary employee in the department where they are picking up shifts. You can be set up in more than one department. You then record your Covid time on a secondary time card.
Exempt employees complete a supplemental pay form. Check with your HR for details.
- My DukeShift is considered a regular work shift. If I am tardy or call out, the occurrences will be treated in accordance of the Availability for Work policy. A DukeShift is an agreement between myself and the department where I picked up the shift – any concerns, call outs, schedule changes, etc. should be directed to the department where I picked up the shift.
- I will adhere to the Staffing policy. I will not schedule myself for:
- more than 12 hours in a row
- more than four, 12 hour shifts in a row
- more than seven, 8 hour shifts in a row
- at least 8 hours between shifts
- no more than 60 hours in a 7 day period
- Note: Managers may remove an employee’s privilege to use DukeShift. Possible reasons include but are not limited to:
- Failure to adhere to DukeShift policies and procedures
- Allowing DukeShift awarded work shifts to interfere with my staffing obligations on my home unit
- Being placed under corrective action
- Staff User Guide (pdf)
- COVID User Guide (docx)
- DukeShift User Agreement (pdf)
- Staff Frequently Asked Questions (pdf)
- Entering Special Code AND/OR Float At Badge Reader (pdf)