Effective October 1, 2021, all University non-capital project WBSEs will be created as nine (9) digits. The new WBSEs will return to sight recognition within the 3xx range. The last six (6) digits will be generic.
The first digit indicates a restricted WBSE
The second digit identifies the sponsor
The third digit identifies the type of activity funded.
There will be no changes or conversions for existing WBSEs – codes will remain as is (7 digits) until they are closed. There will be no changes for cost centers or profit centers.
SAP Security Administrators can now use the security maintenance tool to add, remove, and change travel initiator access, and assign additional organizational units or specific employees to initiators...
The day has finally arrived! On Wednesday, June 25th the current Lotus Notes database for the R3 Account Request Forms will be shut-down and the new request process will go-live. Starting on Wednesday, any requests for changes to SAP security access will need to be made using the new process.
We are pleased to announce several reports that provide improved SAP security information will be available on June 20, 2014 under the Financial Reports tab. These reports are part of a broader security maintenance initiative to improve transparency around SAP security, workflow assignments and organizational access.
This webpage has been created to assist SAP security administrators, request initiators and request approvers in understanding the new processes and procedures rolling out in relation to SAP security maintenance. As new information and features are rolled out, information and links will be added to this page.
We are pleased to announce several enhancements to provide improved access to SAP security information through iForms will be available on Tuesday, April 2, 2014. These enhancements are part of a broader security maintenance initiative to improve transparency around SAP security, workflow assignments and organizational access.
In partnership with our colleagues in Administrative Systems Management and OIT, we have implemented additional security layers for online direct deposit changes and W-2 displays using the employee self service, Duke@Work. Effective March 12, 2014, a second level of verification for viewing the online W-2 form as well as viewing and processing direct deposit changes will be in place.
Administrative Systems Management (ASM) and API have been working to resolve sporadic problems with the Quick Badge Functionality in API Time and Attendance. This problem causes the API system to time out when trying to save the quick badge entry resulting in the following message...
Duke Finance is excited to announce an upcoming technology initiative for an online Accounts Payable check request process. This initiative will provide enhanced administrative efficiency across the University and Health System, while also enabling transparency to support workflow tracking, approvals, and corresponding payments initiated from Accounts Payable check requests.
Corporate Payroll Services in conjunction with Administrative Systems Management is implementing an email notification for unapproved timecards. This email will be generated automatically to approving supervisors beginning Monday, April 8th at 6:00pm, continuing each Monday evening after every pay period close. The following information will be included in the email: Employee name, number of critical messages if any, and a reminder of the deadline for approving time.
An unexpected feature of the Time and Attendance upgrade has been brought to our attention. The employee request lockdown that was implemented for biweekly employees now applies to monthly employees as well. Therefore, at 10:00am on December 1st the system will prevent monthly employees from submitting any further requests for November.
Effective August 6, 2012, Duke launched a new electronic process for background checks for staff and an electronic process for I9 and E-Verify for ALL new hires, including faculty and students. As a reminder, there are a few process changes, including the following...