Glossary of Terms

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An electronic record of a transaction. For example, whenever a journal entry (journal voucher) is created and either parked or posted in SAP, a document is created in the system. In addition, several documents can be created from one single action in the SAP system. For example, when an "Invoice" is entered into SAP, which references a Purchase Order document in SAP, an Accounting document is also automatically created. Each document is linked to the other and provides different pieces of information.

In SAP, each document has it's own unique document number that is Company Code and Fiscal Year dependent. Document numbers are reused from fiscal year to fiscal year, and the same numbering scheme is used for each Company Code at Duke.
Document Date
The Document Date is the date in which the business transaction for the Document (e.g., a transfer of posting or the issue date of an invoice or payment) took place.

Note: It is possible that an invoice was issued with a Document Date of 6/15/98, entered into SAP on 7/15/98 (Entry Date) with a Posting Date of 6/30/98 (to post the Document in the previous fiscal year). Many times, all three of these dates are the same.
Document Type
The Document Date is the date in which the business transaction for the Document. A Document Type is a two-digit alpha code that helps to identify the type of Document being created or displayed for a transaction in SAP. The Document Type can be found in the header of a Document and also in column on most line item reports.

A few common examples are listed below:
NB = Regular or "normal business" Purchase Requisition
SA = A manually keyed journal entry (journal voucher)
KN = Net Vendor, an invoice entered into SAP that DOES NOT reference to a Purchase Order document number, usually indicating a "standing order".
RN = Net Vendor Invoice, an invoice entered into SAP that references to a Purchase Order document number.
WA = Goods Issue indicating that materials have been issued from Inventory.
Dot gain (physical)
The increase in the size of a halftone dot caused by the spread of ink during printing - can result in darkening or loss of detail
Duke Student
On forms, a Duke Student is defined as:
1. A person working toward a degree at Duke University registered in a full-time program (3 or more courses) whose primary purpose at Duke is to be a student.
2. A person in the Graduate School or Professional Schools qualifies as registered in a full-time program if registered
--A. For a minimum of three units after passing the preliminary examination for a doctoral degree, or
--B. For less than nine units to complete requirements for a master's degree
3. A person who is primarily an employee, and is taking courses at Duke on a part-time basis, does not qualify as a "Duke Student".
Duke Unique ID - DUID
The Duke Unique ID, also known as DUID, is a seven-digit number that identifies each employee at Duke and is used to replace the employee's Social Security Number in SAP and other systems at Duke. Your Duke ID can be found on the back of your Duke ID Card or the DUID website.
A set of blank pages made up in advance to show the paper stock and format of a printed piece
Halftone image made up from two ink colors by laying down differing screen angles
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