Staffing & Scheduling: Employee Categories

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REGISTERED NURSES AT DUKE

Job Class	Description	In Staffing & Scheduling
4023 4024 4025 4026	Clinical Nurse I Clinical Nurse II Clinical Nurse III Clinical Nurse IV	CN I CN II CN III CN IV
4231	Clinical Nurse, Casual	CN CAS
4280	Nursing Resource Pool (In-House Travelers)	CN NRP
4270 4520 4525	Clinical Nurse II, FP Clinical Nurse III, FP Clinical Nurse IV, FP	CNII-FP CNIII-FP CNIV-FP
5402 5403 5404 5451	Clinical Services Nurse II Clinical Services Nurse III Clinical Services Nurse IV Clinical Services Nurse I	CSN I CSN II CSN III CSN IV
5151	Nurse Clinician	NURCLN
9950	CL-REGISTERED NURSE	AGCY RN
9951	CL-REGISTERED NURSE	TRVL

LICENSED PRACTICAL NURSES AND NURSING CARE ASSISTANTS

Job Class	Description	In Staffing & Scheduling
4086 4245 4521 4512 9952	LIC PRACTICAL NURSE LIC, PRACTICAL NURSE, ADV MLPN MED LIC PRAC NURSE, FP AGENCY LICENSED PRAC NURSE	LPN ALPN MLPN MLPN-FP AGCY LPN
4105 4106 4511 4274 9953 9954	NURSING CARE ASSISTANT I NURSING CARE ASSISTANT II NURSING CARE ASST, ADV FP NURSING CARE ASST, FP AGENCY NAI AGENCY NAII	NCAI NCAII NCAII-FP NCAI-FP AGCY NAI AGCY NAII

ADDING EMPLOYEES TO STAFFING & SCHEDULING

Category	Process	Contact
New Hires	At Duke, the APIResource Group enters new hire. At DRH and DRAH, the HR department enters new hires 2 weeks prior to hire date, provided a Unique ID is available. About 2 weeks after the hire date, the SAP HR download will update the information of the new hire.	APIResourceGroup@mc.duke.edu
PRNs	Included in the DUH SAP download Position added by Interim on Premises	Interim on Premises
Secondary	Department Position must be added to Employee's position records in order to appear on the schedule	APIResourceGroup@mc.duke.edu
Transfers Inter or Intra Facility	Inter or Intra facility transfers can have a position added 2 weeks prior to begin date on the unit. Will automatically download with HR download into Staffing & Scheduling after transfer	APIResourceGroup@mc.duke.edu
Transfers Medical Center or University	Can be added as new hires with a departmental position 2 weeks prior to begin date on unit Will automatically download with HR download into Staffing & Scheduling after transfer	APIResourceGroup@mc.duke.edu
Travelers	Added by IOP and departmental position added to the department prior to hire Will automatically download with IOP HR download into Staffing & Scheduling after transfer	Interim on Premises
Agency	Added by IOP If unit specific agency personnel - a position can be added for that specific department for long term or short term assignments, however: scheduling is still done by the employee through IOP. OR assigned on a shift to shift basis by IOP	Interim on Premises
Float Pool	See Agency for unit specific. OR assigned on shift to shift basis.	Float Pool Office Interim on Premises

REMOVING EMPLOYEES FROM STAFFING & SCHEDULING

Category	Process	Contact
Termination	Department Manager notifies Payroll Department of Employee' Termination Notice and Date	Payroll Department Representative
PRNs	Department Manager notifies IOP that employee no longer requires casual position on unit	Interim on Premises
Secondary	Department position must be deleted from Employee position configuration records	Delete position or APIResourceGroup@mc.duke.edu
Transfers Inter or Intra Facility	Will automatically download to new department with HR download into Staffing & Scheduling after transfer	Payroll Department or APIResourceGroup@mc.duke.edu
Transfers Medical Center or University	These employees remain in the Duke Payroll System so communication has to be sent with date of transfer and new department so they can be manually removed from the API Programs	APIResourceGroup@mc.duke.edu
Travelers	Travelers should have contract expiration date on position at time of hire which would remove them from department schedule after the expiration date. Notify IOP if contract extended.	Interim on Premises
Agency	Contact IOP if assigned position on Dept Level	Interim on Premises
Float Pool	Contact Float Pool if assigned on position on Dept Level	Internal Staffing Resource Pool
Personal Leave Disability	These employees can not be removed from your lists. They are listed as INACTIVE and should not be included on Reports	Contact Nursing Payroll if uncertain of status

Categories

API - Resources, API - Staffing & Scheduling - Resources