Corporate Card Suspension & Reinstatement

Suspension of Corporate Card Privileges

Card Program Services initiates quarterly write-offs of outstanding cardholder transactions. Transactions without proper documentation or general ledger coding are written-off to G/L Account 695600 (Losses and damages) using the cardholders respective default account codes.

If a cardholder has three or more transactions written-off in a quarter, cardholder privileges will be suspended for 30 days for the first occurrence, 60 days for a second occurrence and a third occurrence will result in permanent cardholder suspension. 

Reinstatement Process

Requests for reinstatement of Corporate Card privileges should be made by completing the Corporate Card Reinstatement Request form. Approval of the appropriate Vice President, Vice Provost or Dean is required for reinstatement of a cardholder's privileges after the suspension period has expired. An original completed and signed Corporate Card Reinstatement request should be sent to Card Program Services.

Policies

Corporate Card Policy for Expense Report Untimely Postings

• For University employees (pdf)

• For DUHS employees (pdf)

• For University and DUHS:

  • Corporate Card Policy for Untimely Postings Addendum (pdf)
    This applies to all employees and supplements the University and Health System policies.

  • Corporate Card Reinstatement Form for Suspensions related to Untimely Postings
    This form is used to request corporate card reinstatement for card suspensions related to untimely postings.

• Related General Accounting Procedures:
  • GAP 200.024, Corporate Card Purchases
  • GAP 200.027, Expense Reports – General Guidelines and Procedures