In our efforts to introduce additional efficiencies, we have incorporated several changes into the overall process for expense reports. These changes were implemented in partnership with our colleagues in Administrative Systems Management and are a result of an overall review of the process as well as great feedback received from departments. All of the changes noted below will be in effect Wednesday, March 26.
On February 15th Staples made a change to the data elements in the invoice file transmitted to Duke for Advantage orders. Prior to the change, the SAP invoice documents for Advantage orders were using the Staples order number as the SAP reference number.
Corporate Accounts Payable continues to identify opportunities for improvements with the problem invoice process. We have received feedback from a number of areas requesting reminder notifications. As a result, effective Wednesday, February 12, we will implement a revised problem invoice workflow notification process.
American Power Conversion (now Schneider Electric) has issued a world‐wide recall of 15 million, Series 7 and 8 SurgArrest surge protectors manufactured prior to 2003 because of 55 reports of overheating, smoke, and melting which might result in a fire. We know these devices have been in use at Duke.
Corporate Accounts Payable has made some recent changes and updates to GAP 200.128 and GAP 200.129 as detailed below. We hope these enhancements will provide additional guidance with paying independent contractors.
We would like to take this opportunity to remind you that we transitioned to new processes for your corporate card transactions on Monday, October 21. This transition is in conjunction with the final phase of our Online Travel and Corporate Card initiative.
We would like to take this opportunity to remind you about the upcoming implementation date for the Phase II Online Travel – Corporate Card initiative. We know that you have all been working diligently reviewing business processes and implementing changes in conjunction with the transition from the Works Administration system to Duke@Work. We appreciate everyone’s participation in the training sessions and your contributions to this initiative.
As a reminder, the official Corporate Card – Online Travel Phase II Initiative is scheduled for implementation on October 21, 2013. Our teams have worked in partnership with your business managers in support of this transition. We are excited about the efficiencies introduced with this process.
As a follow up to the previous communication on August 7, 2013, Corporate Accounts Payable would like to remind departments that we will be discontinuing receipt of the paper Accounts Payable check request form beginning October 1, 2013.
Duke Finance is excited to announce an upcoming technology initiative for an online Accounts Payable check request process. This initiative will provide enhanced administrative efficiency across the University and Health System, while also enabling transparency to support workflow tracking, approvals, and corresponding payments initiated from Accounts Payable check requests.
Effective August 6, 2012, Duke launched a new electronic process for background checks for staff and an electronic process for I9 and E-Verify for ALL new hires, including faculty and students. As a reminder, there are a few process changes, including the following...
Works Administrators, Duke University and Duke University Health System staff have reported phishing emails that appear to have been received from Bank of America. Please inform staff in your department of this phishing scam and advise them they should delete any emails they receive with a “*** Important Notification - Code ID” subject line without clicking on any of the embedded links.
Good quality, surplus furniture and computers are available to Duke Departments at no charge through our Surplus Property Program. To request computers for Duke Departmental use or get a schedule of our upcoming furniture viewing/collection times, please email email@example.com
As part of Duke's ongoing efforts to manage the current economic climate and advance our sustainability ideals, we are launching a new campaign called "Conserve Our Green". The program introduces new guidelines for purchasing office supplies through our business partner Corporate Express, which is now Staples Advantage.
The VWR staff is proud of the service we offer through the VWR Research Storeroom located in the Levine Science Research Center on the Duke campus. Here are some important things to know about our storeroom services.