WBSE Expansion to 9 Digits - Effective October 1, 2021

August 19, 2021

Effective October 1, 2021, all University non-capital project WBSEs will be created as nine (9) digits. The new WBSEs will return to sight recognition within the 3xx range. The last six (6) digits will be generic.

  • The first digit indicates a restricted WBSE
  • The second digit identifies the sponsor
  • The third digit identifies the type of activity funded.

There will be no changes or conversions for existing WBSEs – codes will remain as is (7 digits) until they are closed. There will be no changes for cost centers or profit centers.

This decision to change some WBS Elements length to nine (9) digits was part of S/4 planning and made in order to:

  • Return to sight recognition in first three (3) digits
  • Provide significant headroom in historical ranges

For more information on this change, please review the Related Materials under the WBSE Expansion to 9 Digits training on the Duke Financial Services page: https://finance.duke.edu/systems/training.