Time and Attendance Users: Severe Weather Period for September 13 – 16, 2018

September 16, 2018

Duke University and Duke University Health System have designated a severe weather timeframe that affects the biweekly pay period ending September 16, 2018 for the period noted below:

Thursday, September 13, 2018, 12:00pm until 7:00am on Sunday, September 16, 2018

In accordance with the severe weather policy, all hourly paid staff in positions classified as essential service who worked on site during the designated period will receive severe weather premium for the entire shift. 

Corporate Payroll Services will assume that all employees who worked during this window were in positions classified as essential service. As a result, the 10% premium will be added to the pay for those who are eligible.  If this is not the case, please provide to Corporate Payroll Services a list of all employees who were not in positions classified as essential service and who should not receive the severe weather premium for the designated period.  The list should be in an Excel spreadsheet in the following format:  Employee’s Last name, First Name in column one and Duke Unique ID Number in column two.  The Corporate Payroll Staff will remove the premium for these employees. 

Files should be emailed to time-attendance@duke.edu by 5:00pm Tuesday, September 18, 2018.

In order to ensure all eligible employees receive the applicable severe weather premiums, please review the hours posted during the severe weather period and clear any error messages. As a reminder, the severe weather premiums will not display on the employee time and attendance records. 

Please note that departmental managers who have employees working in positions covered by a collective bargaining agreement should refer to their agreement for the process related to severe weather.

Eligible DUHS employees who were scheduled to work during the severe weather window and did not report to work may record accrued Paid Time Off (PTO). Eligible University employees who were scheduled to work and did not report to work may record accrued vacation. With regard to the grace period as noted in the policy, when a non-exempt staff member arrives within one hour of the start of the shift, pay will be provided from the shift start time. In order to properly reflect the pay, the staff member or the editor should include the additional time in the time worked for the specific day.

Questions regarding the severe weather policy should be directed to Staff and Labor Relations at 684-2808. If you have additional questions related to the Time and Attendance process, please contact the Corporate Payroll Staff at 684-2642 or email time-attendance@duke.edu. We appreciate your assistance with this process.