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Employee Travel and Reimbursement Fiscal Year End Updates FY 2025

Employee Travel and Reimbursement (ET&R) has included updates for the 2025 fiscal year end process.  Please use the information below as a reference for the fiscal year end schedule related to out of pocket reimbursements, corporate card charges, and experimental subject payment forms. 

Please note the change to FYE deadlines for FY2025

Travel Expense & Miscellaneous Reimbursement Forms

  • All paper expense reports for travel & miscellaneous reimbursements, including electronic files, must be received in ET&R by the end of the day on Monday, June 30, 2025, to be posted in the current fiscal year.

Experimental Subject Payment Forms

  • Experimental Subject Payment forms, including electronic files, must be received in ET&R by the end of the day on Monday, June 30, 2025, to be posted in the current fiscal year.

Concur Expense Reports - Corporate Card Transactions and Out of Pocket Expenses

  • All Concur expense reports, including corporate card and out of pocket charges must be submitted and fully approved by department and funding approvers by the end of the day on Monday, June 30, 2025, to be posted in the current fiscal year.

Note: Expense reports with a submit date after June 30, 2025, cannot be posted in FY25.               

  • Employee Travel & Reimbursement will stop posting transactions for fiscal year 2025 on Tuesday, July 8, 2025.  We will send a complete list of Assigned and Unassigned transactions to Business Managers and Management Centers on Wednesday morning, July 9, 2025. This will allow time for departments to review the outstanding corporate card charges and process accruals per their management center guidelines.  ET&R will not process an accrual of corporate card charges for fiscal year 2025.

Deadlines for departments who are using the WORKS system for FLEET and other applicable programs will be communicated by the Card Services team.

We appreciate your continued support.  If you have questions, please contact a member of our team at 668-3877 or via email at employeetravel@duke.edu.

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