2026 Fiscal Year End Updates – Corporate Accounts Payable
Our year end close for fiscal year 2026 is rapidly approaching. Please take a few minutes to review the cutoff dates below for invoice and AP check request processing. Our Accounts Payable team will stop posting invoices for FY 2026 expenses as of 3pm on Thursday, July 9th. This will allow a quiet time for departments to review expenses prior to the period 12 close on Friday, July 10th. Any invoices that need to be accrued after the July 10th cutoff date must be coordinated as follows:
- For Duke University, including the School of Medicine, all accruals and deferrals should be posted by the respective departments to the respective cost center or WBS element. Please refer to the Other Deferrals and Accruals section of the Fiscal Year-End Close Information website.
- For Duke Health System, all accruals will be coordinated by DUHS Corporate Finance.
To ensure that all invoices and check requests are posted in fiscal year 2026, please process all open workflows and APAY replies that you receive as soon as possible. If you feel that you have received the APAY reply in error, please contact Corporate Accounts Payable so we can re-route the workflow to the appropriate departmental contact.
Accounts Payable – Vendor Invoices
Invoices for goods or services received prior to July 1, 2026 must be received in Corporate Accounts Payable by 10:00am on Tuesday, July 7th.
As a reminder, invoices should be emailed to Corporate Accounts Payable. Vendors must use the email address Vendorinvoice@duke.edu . In the event that a department may occasionally need to use this process, Duke Departments must use the email address Dukeinvoice@duke.edu. Instructions for using can be found on the Accounts Payable website. Invoice Processing | Finance
Accounts Payable – Check Requests
Requests must be submitted and approved in the Universal Work List by 10:00am on Monday, July 6th for any services received or performed prior to July 1, 2026.
Corporate Accounts Payable will stop posting check requests for fiscal year 2025/2026 at 3:00pm on Thursday, July 9, 2026.
As a reminder, please do not submit a check request as a high priority unless it is being paid by wire or is a true emergency. We are seeing a number of requests submitted as high priority and do not meet the requirements for that status. When this happens it makes it harder for the Accounts Payable team to identify and process the true emergencies or wires.
We appreciate your continued support. If you have any questions, please contact Corporate Accounts Payable Customer Service at 919-684-3112 or submit a Customer Service Ticket.
https://secure.compliance360.com/ext/L2dpgQHklQLqwjOqG79wMW09XWjw0xud
Accounts Payable- Vendor Registration/PaymentWorks
To ensure that Vendors are set up prior to the June 30th deadline for Purchase Orders, please plan accordingly based on the following dates. If you anticipate doing business with a vendor in FY26, please send invitations as soon as possible to ensure completion of the external and internal PaymentWorks review process.
Invitations must be sent to Vendors by June 15th at 5:00PM. We strongly encourage communicating the importance of a prompt completion of the PaymentWorks invitation with your vendors.
Completed PaymentWorks registrations must be received by AP no later than 5:00PM on June 24th
If you have any questions, please submit a Customer Service Ticket.
https://secure.compliance360.com/ext/L2dpgQHklQLqwjOqG79wMW09XWjw0xud