2020 Fiscal Year End Updates – Corporate Accounts Payable
Our year end close for fiscal year 2020 is rapidly approaching. Please take a few minutes to review the cutoff dates below for invoice and AP check request processing. Our Accounts Payable team will stop posting invoices for FY 2020 expenses as of 3pm on Thursday, July 9. This will allow a quiet time for departments to review expenses prior to the period 12 close on Friday, July 10. Any invoices that need to be accrued after the July 9th cutoff date must be coordinated as follows:
- For Duke University, including the School of Medicine, all accruals will be posted by Financial Reporting as topside accruals instead of at the cost center or WBS element level. If there is an expense that you need recorded, you will need to coordinate with Financial Reporting.
- For Duke Health System, all accruals will be coordinated by DUHS Corporate Finance.
To ensure that all invoices and check requests are posted in fiscal year 2020, please process all open workflows and APAY replies that you receive as soon as possible. If you feel that you have received the APAY reply in error, please contact Corporate Accounts Payable so we can re-route the workflow to the appropriate departmental contact.
Accounts Payable – Vendor Invoices
Invoices for goods or services received prior to July 1, 2020 must be received in Corporate Accounts Payable by 5:00pm on Monday, July 6, 2020.
a reminder, invoices should be emailed to Corporate Accounts Payable. Vendors must use the email address Vendorinvoice@duke.edu. In the event that a department may occasionally need to use this process, Duke Departments must use the email address Dukeinvoice@duke.edu. Instructions for using can be found on the Accounts Payable website.
Accounts Payable – Check Requests
Requests must be submitted and approved in the Universal Work List by 10:00am on Thursday, July 2, 2020 for any services received or performed prior to July 1, 2020.
Corporate Accounts Payable will stop posting check requests for fiscal year 2019/2020 at 3:00pm on Thursday, July 9, 2019.
We know that impact from COVID-19 staff working from home has presented challenges we have not seen before, and we appreciate your partnership with this process. In order to ensure expenses are posted in FY 2020, we need your assistance with meeting these critical deadlines and your prompt responses to the problem invoice workflows.
As a reminder, please do not submit a check request as a high priority unless it is being paid by wire or is a true emergency. We are seeing a number of requests submitted as high priority and do not meet the requirements for that status. When this happens it makes it harder for the Accounts Payable team to identify and process the true emergencies or wires.
We appreciate your continued support. If you have any questions, please contact Corporate Accounts Payable Customer Service at 919-684-3112 or Accountspayable@duke.edu.