Reporting through Corporate Payments, Employee Travel and Reimbursement (ET&R) is responsible for managing all components of expense reporting for Duke employees and students. Critical components of this responsibility include:
- Administering and auditing Duke's travel and reimbursement policies
- Serving as functional owner for the employee expense reporting system, Concur
- Processing appropriate reimbursement for Duke students
- Monitoring expense reporting to ensure compliance with all tax reporting requirements.
Additionally, ET&R partners with the Duke Office of Clinical Research (DOCR) when issuing payments to research participants through Duke's ClinCard system, ensuring Duke's compliance with tax reporting requirements.
It is important to remember that Duke intends to reimburse travelers for necessary and reasonable expenses incurred while traveling on Duke-related business. Reimbursement of travel expenses will be fair and equitable; Duke expects that employees and students should neither lose nor gain financially when traveling on official business. Duke is not obligated to reimburse employees or students for expenses that do not comply with Duke's policy.
Management centers, schools, or business units may choose to impose greater control than required at the institutional level, but their requirements should, at a minimum, include Duke's institutional requirements.