Space Assignment Updates

Space assignments are determined using the information within Web Central (the space and tracking system managed by Plant Accounting). At the beginning of each quarter, a snapshot of Web Central is downloaded into the allocation system. This information is then used to charge monthly rent expense to University and Health System departments. Rent expense is assessed each month based on actual dollars charged to the building and is posted to a 9009xx G/L account.

The following dates are deadlines for having space updated in Web Central. Please forward space change information to Plant Accounting with enough lead-time to allow them to process the changes to meet the dates listed below. For further information on updating space, please reference the Plant Accounting website.

Deadline for
Updates
Download Dates
for FY 18/19
Data used for...
July 9, 2018
July 16, 2018, 8:30am
July, August, September assessments
September 14, 2018
October 1, 2018, 8:30am
October, November, December assessments and for Fall Projections
December 3, 2018
January 3, 2019, 8:30am
January, February, March assessments
March 8, 2019
March 25, 2019, 8:30am
April, May, June assessments; and Budget Development
June 14, 2019
June 28, 2019, 8:30am
Changes made during the last quarter will be reflected in year end adjusting entry

FY 19/20
July 8, 2019
July 15, 2019, 8:30am
July, August, September assessments