Space assignments are determined using the information within Web Central (the space and tracking system managed by Plant Accounting). At the beginning of each quarter, a snapshot of Web Central is downloaded into the allocation system. This information is then used to charge monthly rent expense to University and Health System departments. Rent expense is assessed each month based on actual dollars charged to the building and is posted to a 9009xx G/L account.
The following dates are deadlines for having space updated in Web Central. Please forward space change information to Plant Accounting with enough lead-time to allow them to process the changes to meet the dates listed below. For further information on updating space, please reference the Plant Accounting website.
for FY 19/20
Data used for...
July 8, 2019
July 15, 2019,
July, August, September assessments
September 13, 2019
October 1, 2019,
October, November, December assessments and for Fall Projections
December 2, 2019
January 3, 2020,
January, February, March assessments
March 6, 2020
March 23, 2020,
April, May, June assessments; and Budget Development
June 12, 2020
June 30, 2020,
Changes made during the last quarter will be reflected in year end adjusting entry