G/L Account Search Results

144900 Payroll Advances - Valid For: DUHS, Univ
Represents receivables for salary advances to personnel on the faculty/staff payroll and the biweekly payroll. These advances may be approved for emergency situations only by the Vice President and Corporate Controller, or by the Treasurer of the University. The authorization for payroll advance form is used for such salary advances.
145000 Materials Management Baxter Institutional Sales Receivables - Valid For: DUHS
Represents receivable from Baxter for Abbott inventory items carried by Baxter for Duke's stockless inventory system.
145100 Materials Management Inter-Institutional Inventory Sales A/R - Valid For: DUHS
Represents receivables for inventory items purchased from Materials Management by anyone other than a Duke department. Examples of outside purchasers would be other hospitals, doctors, and veterinarians.
145200 Reserve for Doubtful Accounts: Student Ledger - Valid For: Closed
145300 Reserve for Doubtful Accounts: Student Ledger - Valid For: Closed
145400 Manual Use Tax Receivable - Valid For: All
145500 Returned Check Clearing - Valid For: DUHS, Univ
Represents receivables for bad checks which have been returned to the University, but have not been charged back to the receiving department yet.
145600 Divinity Events Management - Valid For: Univ
Represents receivables due to Divinity Event Management and Support Services resulting from services provided by the Divinity Events Management & Support Services department.
145601 Divinity Events Management - Accounts Receivable - Valid For: Univ
Represents receivables of checks and cash due to Divinity Event Management and Support Services resulting from services provided by the Divinity Events Management & Support Services department.
145602 Divinity Events Management - Accounts Receivable - Valid For: Univ
Represents receivables of credit cards due to Divinity Event Management and Support Services resulting from services provided by the Divinity Events Management & Support Services department.
145800 Auxiliaries Finance Office Accounts Receivable - Valid For: DUHS, Univ
Represents receivables due to the sale of goods and services by the University's retail stores and other Auxiliary Services operations.
145801 Auxiliaries Finance Office Accounts Receivable - Valid For: Closed
Auxiliaries Finance Office Accts Recv-Credit Cards
145802 Auxiliary Finance Office - Accounts Receivable - Valid For: Univ
145803 Auxiliary Finance Office - Accounts Receivable - Credit Cards - Valid For: Univ
145805 Stores Revenue - Tender Variance Clearing - Valid For: Univ
145806 Stores Tender Clearing - Valid For: Univ
145807 DukeCard SV-POS-Fee Variance - Valid For: Univ
created 1/15
145808 Dining Services - Credit Card Clearing - Valid For: Univ
145809 Dining Services - IRI Clearing - Valid For: Univ
145810 Internal Charge Tender Clearing - Valid For: Univ
145820 Continuing Studies Credit Card Clearing - Valid For: Univ
145822 Textbook Rental Clearing - Valid For: Closed

Used to track receivables due to Duke from textbook rental service companies.

145900 Events Management: Accounts Receivable - Valid For: Univ
Represents receivable due to Events Management resulting from services provided by Events Management Department.
145901 Event Management: Accounts Receivable - Valid For: Univ
Represents receivable due to Events Management resulting from services.
145902 Event Management: Page Box Office - Valid For: Closed
Represents receivable due to Events Management resulting from services.
145910 Marine Lab Auxiliaries: Accounts Receivable - Valid For: Univ
For Event Management to use to book and track receivable for Marine Lab Auxiliaries.
146000 Sales Tax Receivable - Valid For: DUHS, Univ
Represents the receivables for use taxes paid to the state under the regulations of North Carolina Sales and Use Tax laws which are refundable under the University's educational exemption.
146010 Sales Tax Receivable - ET&R-Other Counties - Valid For: Closed
Represents the receivable for NC sales tax paid to a vendor for purchases made outside of Durham County which are refundable by the State of NC due to the University's and DUHS's charitable exemptions. For purchases processed by Employee Travel & Reimbursement. (added 8/2014) (closed 12/2014)
146100 Sales Tax Receivable: ET&R and Corporate Card - Valid For: Univ, DUHS, Duke Global
Represents the receivable for NC sales tax paid to a vendor which is refundable by the State of NC due to the University's and DUHS's charitable exemptions. For Duke University's Employee Travel & Reimbursement and Corporate Card purchases. (edited 8/2014) (edited 12/2014)
146110 Sales Tax Receivable: ET&R and Corporate Card - Other Counties - Valid For: Univ, DUHS
Represents the receivable for NC Sales Tax paid to a vendor for purchases made outside of Durham County which is refundable by the State of NC due to the University's and DUHS' charitable exemptions. For reimbursements processed by Employee Travel & Reimbursement and Corporate Card purchases. (created 12/2014)
146200 N. C. Use Tax Receivable - Valid For: SAP Use Only
146300 N. C. Sales Tax: Health Systems Corporate Card - Valid For: Closed
Represents the receivable for use taxes paid to the state under regulations of North Carolina Sales and Use Tax laws which are refundable under the University's Educational exemption, for Health Systems' corporate card purchases. (Closed 11/2014 - all activity moved to 146100)
146500 Student Telephone Service Receivables - Valid For: Closed
Represents receivables from students resulting from charges for telephone services.
146510 Student Telcom Receivables - Valid For: Closed
146520 Contractor Telcom Receivables - Valid For: Univ
146530 Monthly Charges Telcom Receivables - Valid For: Univ
146600 Student Receivables - Valid For: DUHS, Univ
Represents receivables from students resulting from charges for tuition, room, board and other fees associated with enrollment in degree or other related programs at Duke University.
146601 Tuition Management System Receivables - Valid For: Univ
146602 Student Returned Checks - Valid For: Univ
To record the returned checks posted to students' Bursar accounts to the General Ledger.
146603 Student E-Payments: Holding - Valid For: Univ
To control and balance the recording of e-payments to student accounts.
146604 Bursar / SLO Accounts - Valid For: Closed
This G/L account is used to represent past due amounts from Bursar accounts that have been submitted to the Loan Office for collection.
146605 Student Lock Box - Wells Fargo - Valid For: Univ, Bursar's Office Only
The Bursar's Office will be accepting student account payments at a lock box with Wells Fargo.
146606 Fuqua Advance Deposits - Slate - Valid For: Univ
Student advance deposits via Slate.
146607 Student Receivables Adjustements - Valid For: Univ

This GL account is used to post adjustments to student receivables balances.

146620 Third Party Clearing - Valid For: Univ
To facilitate billing third party sponsors for student tuition and fees.
146630 Third Party Receivable - Valid For: Univ
To facilitate billing third party sponsors for student tuition and fees
146661 Graduate Certificate Programs Clearing Account - Valid For: Univ
146700 Reserve for Doubtful Accounts: Student Ledger - Valid For: Univ
146800 Reserve for Doubtful Accounts: Student Phone Service - Valid For: Univ

Represents a reserve established as an offset to G/L account 146520, for Contractor Telcom receivables doubtful of collection.

146900 Reserve for Doubtful Accounts: Student Ledger - Valid For: Closed