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Calendar Year-End Deadlines
With the approach of calendar year end, please take a look at the following schedule of deadlines for receipt and processing of 2023 gifts and pledges. 2023 gift and pledge transactions delivered by these deadlines will be posted in DADD by the end of business on Friday, January 5. DADD will be closed for calendar year end processing the evening of January 5 and we will begin processing for calendar year 2024 on Monday, January 8.
The University will be closed on Friday, December 29 and Monday, January 1 for the New Year’s Holiday. Duke Campus Mail Services will be closed on these dates, so final mail delivery to departments in 2023 will be on Thursday, December 28. Please keep this mail schedule in mind when communicating with donors about mailing time-sensitive items such as credit card information sent for manual processing. Ideally, donors should be encouraged to make their last-minute gifts by credit card online at www.gifts.duke.edu. This sort of encouragement could make the difference between whether the IRS will allow issuance of a gift receipt dated 2023 or 2024.
Many offices continue to operate remotely or on hybrid schedules. Additionally, many offices operate with limited staffing or on reduced schedules during the Christmas and New Year’s holiday period. Please ensure your incoming mail is promptly reviewed so that gifts can be pulled and hand-delivered to University Cashiering for processing by the deadlines noted below.
To help speed the processing and receipting of gifts, please ask donors to mail gifts directly to:
Alumni & Development Records
Box 90581
Durham, NC 27708-0581.
If a donor would like to send a gift by private carrier (FedEx, UPS, or DHL; note expedited USPS services should use the Box 90581 address), please ask them send the item to:
Duke University Cashiering – ADR
Smith Warehouse Bay 8, Room B-103
114 South Buchanan Boulevard
Durham, NC 27701.
Please let me know if you have any questions regarding this schedule. Fall pledge reminders will be generated and mailed the week of November 6.
Item | Due To University Cashiering By | Comments |
Cash | 2:00 PM January 4 | |
Checks | 2:00 PM January 4 | Must be dated or postmarked on/by December 31 |
Wires | Wires must be received at bank by 5:00 PM on December 31 | |
Credit Card - electronic or e-check | via Web Gift Pages | Must be processed by 11:59:59 PM on December 31 |
Credit Card - manual | 4:00 PM on December 28 |
Must be delivered to University Cashiering by 4:00 PM on December 28. We are closed on December 29, but will cover phones from 8:00 AM – Noon for donor calls. |
Stock - electronic delivery |
Must be in Duke’s brokerage account by 5:00 PM on December 31. Donor must notify ADR of stock delivery at stockgifts@duke.edu or 684-4569. |
|
Pledges - electronic | via Web Gift Pages | Must be processed by 11:59:59 PM on December 31 |
Pledges - manual | 2:00 PM January 4 | Must be dated or postmarked on/by December 31. |