Calendar Year-End Deadlines
With the approach of calendar year end, please take a look at the following schedule of deadlines for receipt and processing of 2022 gifts and pledges. Calendar year 2022 gift and pledge transactions delivered by these deadlines will be posted in DADD by the end of business on Friday, January 6. DADD will be closed for calendar year end processing the evening of January 6 and we will begin processing for calendar year 2023 on Monday, January 9.
The University will be closed on Friday, December 30 and Monday, January 2 for the New Year’s Holiday. Duke Campus Mail Services will be closed on these dates, so final mail delivery to departments in 2022 will be on Thursday, December 29. Please keep this mail schedule in mind when communicating with donors about mailing time-sensitive items such as credit card information sent for manual processing. Ideally, donors should be encouraged to make their last-minute gifts online, by credit card, at www.gifts.duke.edu. This sort of encouragement could make the difference between whether the IRS will allow issuance of a gift receipt dated 2022 or 2023.
Many offices operate with limited staffing or on reduced schedules during the Christmas and New Year’s holiday period. Please ensure your incoming mail is promptly reviewed so that gifts can be pulled and delivered to University Cashiering for processing by the deadlines noted below.
To help speed the processing and receipting of year-end gifts, please ask donors to mail gifts directly to: Alumni & Development Records, Box 90581, Durham, NC 27708-0581. Also remind donors they may make gifts online at www.gifts.duke.edu.
Please let me know if you have any questions regarding this schedule. Fall pledge reminders will be generated and mailed the first week of November.
|Item||Due To University Cashiering By||Comments|
|Cash||2:00 PM January 4|
|Checks||2:00 PM January 4||Must be dated or postmarked on/before December 31|
|Wires||Wires must be received at bank by 5:00 PM on December 31|
|Credit Card - electronic or e-check||via Web Gift Pages||Must be processed by 11:59:59 PM on December 31|
|Credit Card - manual||4:00 PM on December 29||
ADR must manually key these gifts by end of business December 29. These should be delivered to University Cashiering by 4:00 PM on December 29. We are closed on December 30 but will cover phones from 8:00 AM - noon for donor calls.
|Stock - physical delivery of certificates||Hand delivery or private carrier - 5:00 PM on December 31
US Mail by 4:00 PM January 4 (must be postmarked on/by December 31)
|Stock - electronic delivery||
Must be in Duke’s brokerage account by 5:00 PM on December 31. Donor must notify ADR of stock delivery at firstname.lastname@example.org or 684-4569.
|Pledges - electronic||via Web Gift Pages||Must be processed by 11:59:59 PM on December 31|
|Pledges - manual||2:00 PM January 4||Must be dated or postmarked on/by December 31|