GAP 101.523, Time Reports - Biweekly Direct Charge Report

Contents

1. General
2. Processing the Report

I. General

The Biweekly Direct Charge Report ("blue paper time report") does not affect the dollar amount of an employee's gross pay. It is used to redistribute salary and fringe benefit charges from the employee's primary cost distribution to a designated cost distribution. It should be used for one or two pay periods only, otherwise a secondary position should be established. Additionally, it should not be used if employees are able to “float” hours worked in the Time and Attendance Time Reporting System unless hours were not floated appropriately prior to time report submission deadlines.

II. Processing the Report

The following items are required and should be typed on the Biweekly Direct Charge Report:

• Employee's Duke Unique ID Number
• Employee's name (last name, first name)
• Primary organizational key
• Cost Object
• Service Type/Service Category which should be charged - Company 10 only
• Pay period in which hours where worked
• Hours worked (and overtime hours, if they should be redistributed)

Enter the cost distribution which should be charged instead of the employee's primary cost distribution. List the regular hours that should be redistributed to this cost distribution. If overtime hours should be redistributed, include them under both "Hours Worked" and "O/T Prem Hours". The report must be signed by an authorized signer who certifies first hand knowledge of all work performed by the employee and that the cost distribution recorded on the card is appropriate for the cost of the indicated hours. Submit the Biweekly Direct Charge Report to Corporate Payroll Services based on deadlines for paper time reports.

Note: Primary Time reports must be submitted as well for the pay period. The Primary Time Report must include the same hours recorded on the Direct Charge Report, since the Primary Time Report will generate the payment of the hours.