GAP 101.522, Time Reports - Biweekly Supplement Report

I.   General

II.  Processing A Supplement Report

III. Description of Types of Payments

 

 

I. General

The Biweekly Supplement Card ("green card") is used to record pay due an employee for one or more of the following items, which have been authorized, by Rewards and Recognition:

 

II. Processing a Supplement Report

Payroll clerks should complete the Biweekly Supplement Report for employees when necessary. The following fields are required and should be typed on the Supplement Report:

• Duke Unique I.D.
• Social Security number
• Employee's name (last name, first name)
• Org. Key
• Personnel Subarea
• Period
• Cost Object/Service Type/Service Category to which the supplemental payment should be charged, if other than the primary cost distribution (Service Type and Service Category only required for Company 0010 University)
• Amount
• Date Work Performed
• Reason for Payment (required)

Enter the amount to be paid for each week in the appropriate blocks and total the amount for each week. Under "Reason", enter the reason for the payment and the date(s) for which the payment is applicable. Obtain an authorized signature. The authorized signer certifies that the employee is entitled to the compensation recorded, that the signer has first hand knowledge of all work performed, and that the employee's primary cost distributions are appropriate for charging the cost of the compensation unless a more appropriate cost distribution is indicated. Send the completed Biweekly Supplement Card to Corporate Payroll Services along with the regular time reports for the pay period.

More than one type of supplemental payment may be paid on one green supplement card. The "total" for each week should be the total amounts reported for all payments listed.

 

III. Description of Types of Payments

Included in overtime:

Excluded from overtime: